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UAP Academic Support Unit Process Guidelines

Academic Support Units in Undergraduate Academic Programs participate fully in the UAPR process. The administrative guidelines are as follows:

Assessment Plans:
Each Fall, the assessment coordinator for each unit provides a report (either word processor or TracDat) to the Division of Undergraduate Academic Programs Assessment Team with the outcomes (including student learning outcomes) to be measured in the coming academic year. The assessment plan should include outcomes that are measured every year as well as any new outcomes added. When appropriate, it should also include measurements for the assessment of decisions documented in the last Assessment Impact Report.

The Assessment Plan is reviewed by the Assessment Team using the UAPR rubric. Feedback is provided to the program assessment coordinator within six weeks after receiving the plan. The plans may also be reviewed by the Director of Assessment, Assistant Dean, Associate Dean, and/or Dean of Undergraduate Academic Programs.

Assessment Impact Reports:
Each Fall, the assessment coordinator for each unit provides a report (either word processor or TracDat) to the Assessment Team demonstrating how their unit used information gathered during assessment in the previous year to make important decisions regarding their program. This report may include the following types of decisions:

• decisions to continue with current practices,
• decisions to expand upon projects that are doing exceptionally well,
• decisions to improve the program based on data that indicates a need for improvement,
• decisions to continue to assess in order to gather more information before changes are defined,
• decisions to change the mission, objectives, or outcomes for the unit, and
• decisions to improve the assessment process.

The report should include the observation made, a summary of the data from which the observation came, and the ensuing decision.

The Assessment Impact Report is reviewed by the Assessment Team using the UAPR rubric and feedback is provided to the program assessment coordinator within two weeks. The plans may also be reviewed by the Director of Assessment, Assistant Dean, Associate Dean, and/or Dean of Undergraduate Academic Programs. Feedback from the unit supervisor about program quality as well as review quality is provided to the unit director.

Mid-Semester updates:
The assessment coordinator for each unit provides a brief update during Assessment Team meetings indicating each unit's progress on the year's assessment process and any assistance they need to continue to move forward.

For Information regarding individual unit plans and reports, click here.