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A cohesive stationery system includes letterhead, envelopes and business cards. In many cases, these materials are the first impression, so they must present a unified look. They are a key component to the brand and offer an easy way to maintain consistency across the university.

The easiest way to produce these materials is to use online purchasing from Staples or Office Depot through the NC State MarketPlace. There are easy-to-use online templates for each stationery item. The marketplace is accessible through MyPackPortal. If you don’t have MarketPlace access, contact the person in your department that is responsible for procuring office supplies. Even if you are not a purchaser, you can still view the offerings from each vendor. Under MyPackPortal, go to Faculty & Staff > Financial Systems > MarketPlace. Then go to Create an Order and you will be able to view available vendors. Within vendor sites, you can see the stationery templates by locating either Copy & Print>Custom Stationery Online or NCSU Shopping List.

If you need to purchase more than $5,000 worth of stationery items, you must use a vendor under the convenience contract put in place by purchasing. You can view this convenience contract by going to the Purchasing site.

The letterhead design is standardized to promote consistency, yet it also offers a way for units, colleges, departments and organizations to include their contact information within the design. There should be no unit-specific logos on university letterhead.

The left margin should be 1-¾”and align with the word UNIVERSITY. The right margin should be 1″ and the top margin will vary according to the amount of text printed in the address section of the letterhead.

Information appearing in the top margin above the horizontal red line may occupy as many as four lines of text. It is recommended that the name and address of the unit be placed in this space. Below the horizontal red line, units may include division, department or individual names, as well as phone numbers, fax numbers and e-mail addresses.

Unit-specific information appears in black and is added as orders are placed.

Word document templates are available for digital use only.


In compliance with postal regulations, the return address and graphic does not exceed more than 50 percent of the horizontal envelope length. Recipient addresses should in most cases not be handwritten, but typed (10-12 point Univers or Arial), in no more than 4 lines. Address blocks should not intrude into the bottom 1/2″ of the envelope.

Address Service Requested statements and Bulk Postage can be added to the envelope upon request from University Communications. “Attention” or “information”  lines directing delivery to a specific person or indicating how a business should handle mail should appear above the name of the business or individual to which the mail is addressed. These standards also apply to the design of window envelopes.

For more information about postal requirements for mailing, call the USPS Mailpiece Design Analyst in at 336.931.9367


Business Cards
Business cards can include up to ten lines of information (two lines of personal information above the red line and eight lines of contact information below). Both the campus box number and building/room location of offices should be included on the cards. This will help on-campus visitors and delivery people locate your office. The copy is set at 8 point with 11 point leading in Univers Condensed light. The individual’s name appears in bold and all the copy aligns with the word UNIVERSITY. The back of the card should be left blank. If exceptions are needed, contact University Communications at 919.513.1243.

You can also order business cards using the vendors in the Marketplace, or use Wolf Xpress.

All university business cards must conform to this format and may not carry unit-specific logos.


Mailing Labels
Mailing labels are 3″x 4″and follow the same design standards as the other elements of the stationery system. Labels can have 4-5 lines of copy. Just like the envelope standards, “attention” or “information” lines directing delivery to a specific person or indicating how a business should handle mail should appear above the name of the business or individual to which the mail is addressed.


25 Responses to “Stationery”

  1. Joseph Kononchikon 10.13.2009 at 10:32 am

    I would like to see a template for business cards, specifically in Microsoft Word, Powerpoint or Adobe Photoshop. This would allow a user to create his/her own business cards using tools such as the Avery business card paper.

  2. vaearpon 10.13.2009 at 11:28 am

    Thank you for your comment. Perforated or self-printed business cards would not maintain the integrity of the NC State visual brand. A business card is one of the quickest, least expensive — and most commonly used — vehicles we have to convey our brand identity. As representatives of NC State, the business cards we distribute must be of high quality and consistent. In order to provide quality control and ensure brand integrity, we do not offer business card templates and provide letterhead templates for electronic use only. As there is no mechanism in place to ensure consistent paper quality and color output across all devices, stationery items should not be created on desktop devices.

  3. Vicki Pettiton 08.24.2010 at 12:42 pm

    Please explain why the MS Word templates for letterhead are only for electronic communication. Could this template be used to print letterhead on demand, and save printing costs?

  4. mhpiroozon 09.03.2010 at 1:45 am

    Can I use the Block letter “S” NCSU logo on a business card?

  5. vaearpon 09.08.2010 at 1:34 pm

    The template for letterhead is only for electronic communication because there is no way to ensure consistent paper quality and color output across all devices.

    The block S logo should not be used on stationery items, as it is an athletic mark, and stationery should be a consistent layout for all campus employees to reinforce our visual brand.

  6. Colleen Reidon 11.05.2010 at 10:55 am

    I am looking to purchase some NCSU Thank you cards and also some red folders with our logo on the front, who do I contact about these items?

  7. Jennifer Bellon 12.07.2010 at 11:00 am

    Thanks for creating a letterhead template we can use for electronic communication. Can you add an 1-2 blanks page to the template for memos that require 2+ pages? As I was working with this template, MS Word would not allow me to add a blank page for page 2+. It would only give me another page with the University letterhead.

    Thank you.

  8. vaearpon 01.06.2011 at 2:51 pm

    Staples has branded red folders available for purchase through MarketPlace, which you can access through MyPackPortal. There is not currently a templated thank you card.

  9. vaearpon 01.06.2011 at 2:51 pm

    We are working on adding blank second pages.

  10. Benedicte van der Cruisseon 02.06.2011 at 5:01 pm

    I am a master student at NC State and I would like to have my own NC State business cards. How can I get them? Is there a specific place where I could order them?

  11. Akshayon 04.15.2011 at 3:01 pm


    Can you please email me the NCSU Business card template. I would like to personalize it and order.

  12. vaearpon 04.15.2011 at 4:06 pm

    Wolf Xpress can create and print them for you.

  13. vaearpon 04.15.2011 at 4:07 pm

    Templates for all stationery items are available on the MarketPlace, and all orders must be placed through approved vendors. Any variation from these templates must be approved by University Communications before the order is placed. The reason for this is to make sure there is consistency between stationery items.

  14. Susanon 10.20.2011 at 3:39 pm

    Does current Letterhead have to have the disclaimer at the bottom? What about e-letterhead?


  15. vaearpon 10.24.2011 at 11:03 am

    No, it doesn’t, unless it is used primarily for hiring.

  16. Alanon 07.12.2012 at 3:50 pm

    I followed these steps, and when ordering through the online system it won’t let you place an order for less than $40 as a cost reduction measure. Maybe it’s assuming that you’re putting it on some University order number, but most of the people trying to do this are graduate students willing to pay out of pocket, and as far as I can tell, that is impossible to do with this system.

    That said, Wolf Xpress seems to work just fine.

  17. vaearpon 07.12.2012 at 4:03 pm

    Thanks for your comment! The steps for purchase through MyPackPortal are indeed designed for employees with purchasing authority within departments. Graduate students that wish to purchase business cards using their own funds should purchase from Wolf Xpress.

  18. Kimon 12.20.2012 at 1:54 pm

    For business cards, is the unity ID email address preferred, or may we use the alias email address?

  19. Carol Martinon 01.01.2013 at 9:05 pm

    where can I purchase NCSU return address labels ?

  20. vaearpon 03.06.2013 at 4:30 pm

    You can use either address, the alias or unity. Whichever you prefer.

  21. vaearpon 03.06.2013 at 4:42 pm

    There are mailing labels available for purchase through the Marketplace.

  22. Nancyon 03.07.2013 at 5:09 pm

    I need to order #10 envelopes with our Department name, Molecular & Structural Biochemistry and our return address, as well as the NCSU logo.
    Can you print these? There is no place on the Wolf Express Work Order Form for ordering envelopes.

  23. vaearpon 03.19.2013 at 10:29 am

    You can purchase #10 envelopes for any department through the Marketplace from either Office Depot or Staples.

  24. Nancyon 04.16.2013 at 10:12 am

    I need to print several award certificates. I have the onion skin paper with pretty gold borders. Is there a university certificate template? One with NCSU logo, background, a place for the name of the award and the name of the student receiving the award and the person bestowing the award and the date?

  25. vaearpon 04.16.2013 at 12:03 pm

    We do not have these templates currently. We are looking into what templates and resources to offer during the current brand refresh and we will add your request to that list of items that we may provide. Thanks!

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