Editorial Guidelines

Filed under Editorial Guidelines
06.19.2009

Style Guide
On more general questions of form and usage, it is recommended that editors refer to the Associated Press Stylebook. The A.P. Stylebook prefers Webster’s New World Dictionary as the source for proper usage and spelling.

academic degrees
The following are examples of formal names of academic degrees and their abbreviations:
Associate of Applied Science in field crops technology (A.A.S.)
Bachelor of Architecture (B.Arch.)
Bachelor of Science (B.S.)
Bachelor of Arts in history (B.A.)
Bachelor of Social Work (B.S.W.)
Master of Business Administration (M.B.A.)
Master of Architecture (M.Arch.)
Master of Arts in English (M.A.)
Master of Science in Management (M.S.M.)
Master of Education (M.Ed.)
Master of Science (M.S.)
Master of Technology in International Development (M.T.I.D.)
Doctor of Education (Ed.D.)
Doctor of Philosophy (Ph.D.)
Doctor of Veterinary Medicine (D.V.M.)

The general terms for academic degrees are as follows:
associate’s degree
bachelor’s degree
baccalaureate
master’s degree
doctoral degree
doctorate

The plural forms are bachelor’s degrees (B.A.s), master’s degrees (M.A.s) and doctoral degrees (Ph.D.s).

academic degree programs
For any questions on the proper name and abbreviation of a degree program at NC State, call Registration and Records at 919.515.2572 and ask for the records supervisor.

addresses
In writing to an on-campus address, the preferred order is as follows:
Recipient Name
Department Name
NC State University
Campus Box (number)
Raleigh, NC 27695-(box number)

For return addresses, the preferred order is:
NC State University
Sender Name
Department Name
Campus Box (number)
Raleigh, NC 27695-(box number)

Refer to your style manual to determine whether to abbreviate terms North, East, South or West and drive, avenue, road, court and so forth.

Agricultural Institute
This two-year program awards the Associate of Applied Science degree.

AGROMECK
The AGROMECK is the university’s student-published yearbook.

alma mater
Do not capitalize.

alumna, alumnae, alumni, alumnus
An alumnus is a person, particularly a male, who has
attended or is a graduate of a particular school, college
or university; alumni is the plural form, referring to males as
a group and males and females as a group. An alumna is
a female alumnus; alumnae is the plural form, referring only
to females as a group.

Alumni Centennial Gateway
This metallic structure near the intersection of Western Boulevard and Gorman Street was dedicated in 1992.

The Annual Fund
This program solicits annual unrestricted gifts from alumni and university friends. The “T” is capitalized even if it is not at the beginning of a sentence.
Correct: Please contribute to The Annual Fund.

Atlantic Coast Conference
On second reference this athletic conference, of which NC State is a member, may be referred to as the ACC.

Belltower
See Memorial Tower.

Board of Trustees
Use the full, capitalized title on first reference. Thereafter, use the board of trustees.

Board of Visitors
Use the full, capitalized title on first reference. Thereafter, use the board of visitors.

Brickyard
Capitalize the B when referring to the brick courtyard area that is formally known as University Plaza.

Bulletin
The Bulletin is the official electronic newspaper for NC State faculty and staff.

Caldwell Fellows Program
This merit scholarship program provides three-year fellowships to high-achieving, first-year students.

Carter-Finley Stadium
The structure was named Carter Stadium when it opened in 1966, then renamed Carter-Finley Stadium in 1979. It is named for Nick and Harry Carter, the brothers who provided the initial donations for the stadium, and A.E. Finley, who provided the largest single donation.

Centennial Campus
Use the full, capitalized name.
chair, chairperson, chairman, chairwoman
Use discretion in selecting the appropriate term.

chancellor
Capitalize when used before a name; lowercase after a name. The names and terms of those who served as NC State’s chancellors and presidents follow:
Alexander Q. Holladay (president, 1889-1899)
George T. Winston (president, 1899-1908)
Daniel H. Hill (president, 1908-1916)
Wallace C. Riddick (president, 1916-1923)
Eugene Clyde Brooks (president, 1923-1934)
John W. Harrelson (chancellor, 1934-1953)
Carey H. Bostian (chancellor 1953-1959)
John T. Caldwell (chancellor, 1959-1975)
Joab L. Thomas (chancellor, 1976-1981)
Bruce R. Poulton (chancellor, 1982-1989)
Larry K. Monteith (chancellor, 1990-1998)
Marye Anne Fox (chancellor, 1998-2004)
James L. Oblinger (chancellor, 2004-2009)
Jim Woodward (2009-2010)
Randy Woodson (2010-present)

The Chancellor’s Circle
This unrestricted annual giving program solicits contributions at the $1,000 level and above. The “T” is capitalized even if it is not at the beginning of a sentence.

coed
No hyphen.

College of Agriculture and Life Sciences
The college was formerly known as the School of Agriculture, the School of Agriculture and Forestry and the School of Agriculture and Life Sciences. On second reference, it may be referred to as CALS.

College of Design
This college was formerly called the School of Design.

College of Education
The college was formerly called the School of Education.

College of Engineering
The college was formerly called the School of Engineering.

College of Natural Resources
The college was formerly known as the School of Forestry, the School of Forest Resources and the College of Forest Resources.

College of Humanities and Social Sciences
The college was formerly known as the School of General Studies, the School of Liberal Arts and the School of Humanities and Social Sciences.

College of Management
See Poole College of Management.

College of Physical and Mathematical Sciences
The college was formerly called the School of Physical Science and Applied Mathematics and the School of Physical and Mathematical Sciences.

College of Textiles
The college was formerly known as the School of Textiles.

College of Veterinary Medicine
The college was formerly called the School of Veterinary Medicine.

courses
A course may be identified by its course number (MA 201, for instance) or by its name (for example, Analytic Geometry or Calculus II).

courtesy titles
Courtesy titles include Mr., Mrs., Ms. and Miss. To determine whether you should use courtesy titles, refer to your preferred style manual.

Court of North Carolina
This open area, formerly called the 1911 Field, is sometimes incorrectly referred to as the Court of the Carolinas. The court is bound by Leazar, Poe, Page, Winston, Tompkins and Caldwell halls and the 1911 Building.

curricula, curriculum
Curriculum is the singular form; curricula is the plural form.

data
Data is the plural of datum.

departments
On first reference, use a department’s formal name (for instance, the Department of Agricultural and Resource Economics). After this reference, you may use the informal name (the agricultural and resource economics department) or, simply, the department. For the proper title of a particular department, refer to the NC State University Undergraduate Catalog, which can be accessed online.

Distance Education and Learning Technology
DELTA on second reference or when used in internal communications.

D.H. Hill Library
The main campus library was named for Daniel Harvey Hill Jr., a professor of English and bookkeeping who became president of NC State. See entry for NCSU Libraries.

Dr.
The title Dr. may be used in front of a person’s name when that person holds an earned doctoral degree. Do not use it along with a courtesy title or along with another title such as Professor, Dean, Chancellor or The Rev. in front of a name.
Correct: Dr. Louis Martin-Vega, dean of the College of Engineering, addressed the committee.
Incorrect: Dean Dr. Louis Martin-Vega addressed the committee.

e-mail
This term is the commonly used term for electronic mail; sometimes it is written E-mail. In listing an e-mail address, lowercase all letters and characters.
Correct: jane_doe@ncsu.edu

emeritus
Denotes a retiring full-time faculty member who has been recognized by the chancellor, or a full-time staff member recognized by the Board of Trustees for dedicated service at NC State. It is an earned rank and comes with commensurate rights and privileges.

faculty
Lowercase unless part of a name or title.

First Year College
Opened in 1995, this college is designed for students who enter NC State and want to explore many options before choosing a major.

Founders’ Day
March 7 marks the anniversary of the founding of the university. The Founders’ Day event commemorates the 1887 passage of a bill in the state legislature that provided for a college to teach agriculture and mechanic arts.

4-H
In North Carolina, this youth development program is operated through the North Carolina Cooperative Extension Service at NC State and NC A&T State University. A 4-H member is also called a 4-H’er.

GPA
Grade point average.

General Administration
The governing body of the 17-campus University of North Carolina system.

Graduate Management Admission Test
GMAT on second reference or when used on internal communications.

Graduate Record Examination
GRE on second reference or when used on internal communications.

Graduate School
When referring to the formal institution, capitalize the name; in general references, lowercase.
Correct: Dr. Duane Larick is dean of the Graduate School.
Correct: He went to graduate school.

Holladay Hall
NC State’s first building; before being named for the college’s first president, Alexander Quarles Holladay, it was simply called the Main Building. The cornerstone was laid in August 1888, and the building was opened on October 3, 1889.

Internet
Capitalize in all cases.

Jane S. McKimmon Center for Extension and Continuing Education
Informally known as the McKimmon Center, this structure was completed in 1976. It is named for a home demonstration leader who was among the first women to receive degrees from NC State.

Kamphoefner Hall
Named for the first dean of the College of Design, Henry Leveke Kamphoefner.

land-grant
The federal legislation that authorized the creation of land-grant state universities is the federal Land-Grant Act of 1862, also known as the Morrill Act of 1862.

The adjective land-grant (lowercase and with hyphen, as in land-grant state universities, land-grant tradition and land-grant institution) is in keeping with the editorial practice of the Association of Public and Land-Grant Universities. But, it is correct to say the state received a land grant (no hyphen).

main campus
Do not capitalize unless beginning a sentence.

Memorial Tower
This is the official name of the structure informally known as the Belltower. The tower, completed in 1937, honors NC State alumni who were killed during World War I.

National Collegiate Athletic Association
NCAA is acceptable on first reference.

NC State University
This is the university’s identifier. It should be printed or included as the university’s logotype on the front cover of all publications and appear on all Web pages as stated in the Web standards.

NCSU Libraries
NCSU Libraries consists of D.H. Hill Library and four branch libraries. The branches are the Burlington Textiles Library, the Harrye B. Lyons Design Library, the Natural Resources Library and the William Rand Kenan, Jr. Library of Veterinary Medicine. The Learning Resources Library is also affiliated with the NCSU Libraries. Because the NCSU Libraries is considered a single entity, the noun takes a singular verb and pronoun.

North Carolina State University
*North Carolina State University at Raleigh* is the full, official name of our institution and may be written when explicitly required on official documents. Editors should otherwise avoid using this name because of the implication that another branch of North Carolina State University exists in another city.

*North Carolina State University* is the preferred form of the university’s full name. It should be paired with the university’s identifier on the front or back covers of publications and on World Wide Web (WWW) pages. This form should be used on title pages, in addresses and on first reference in text.

*NC State* is the preferred second reference, mainly used as nouns (i.e., “Welcome to NC State”). Because “university” is missing from this short form, be cautious using it as an adjective; i.e., “NC State Department of…” may be confused with a State of NC department.

The “university” is also a preferred third reference.

Note: Editors should exercise caution to avoid confusion with units of North Carolina State Government or units at other universities, and the creation of incorrect names, (i.e., NC State Libraries).

*ncsu.edu* (lowercase) is the university’s domain address in electronic mail and Web addressing. Although this is the URL for the university, “NCSU” should not be used to refer to the university in any form of communication. NCSU Libraries is the only exception.

North Carolina Agricultural Research Service
Known until 1979 as the Agricultural Experiment Station, the agency is the research arm of the College of Agriculture and Life Sciences.

North Carolina Cooperative Extension Service
Formerly called the North Carolina Agricultural Extension Service, this agency is part of the College of Agriculture and Life Sciences and has centers in North Carolina’s 100 counties as well as the Cherokee Reservation.

Do not call a county center the Brunswick County Extension Service; it is the Brunswick County Center of the North Carolina Cooperative Extension Service.

Despite common misperceptions, the North Carolina Department of Agriculture is not part of the extension service, and the extension service is not part of NCDA.

The Nubian Message
The Nubian Message is a student-run paper which strives to be the African-American voice on NC State’s campus.

Park Scholarship
Named for distinguished alumni Roy H. Park, NC State offers full expense, four-year Park Scholarships through the generosity of the Park Foundation. Scholars from across the nation are selected to form a class of exceptionally talented young men and women with diverse academic interest

Poole College of Management
The college was established in 1992 and named the Lonnie C. Poole Jr. College of Management in December 2010. It uses Poole College of Management in all communications.

professor
Capitalize when the term precedes a name; lowercase when it follows a name.
Correct: Professor Lawrence Apple teaches TID 501.
Correct: Lawrence Apple, professor emeritus of international programs, teaches TID 501.

professorships and scholarships
Capitalize named scholarships and professorships, even when they follow a person’s name.
Correct: Arthur Fu was a Caldwell Scholar.
Correct:
Clement Markert was named Distinguished University Research Professor.
Correct:
Distinguished University Research Professor Donald Bitzer enjoys windsurfing.
Correct:
Dr. Jay Narayan is The John C.C. Fan Family Distinguished Professor of Materials Science and Engineering.

When referring to an endowed professorship on first reference, the official title should be used.

residence hall
University Housing prefers this term rather than dormitory.

Reynolds Coliseum
The formal name of this building is William Neal Reynolds Coliseum.

Southern Association of Colleges and Schools
On second reference, use SACS.

Stewart Theatre
Located on the second floor of Talley Student Center, seats 800 people and is operated by University Theatre.

Student Aid Association/Wolfpack Club
These two names may be used interchangeably.

Technician
Technician is the university’s student newspaper.

titles
Capitalize a title when it immediately precedes a person’s name. Lowercase when it follows a person’s name or when it is used alone in text.
Correct: North Carolina State University Alumni Association President Crane Jones lives in Jacksonville, Fla.
Correct: Crane Jones, president of the North Carolina State University Alumni Association, lives in Jacksonville, Fla.
Correct: The president of the Alumni Association serves for one year.

The University of North Carolina
NC State is part of the 17-campus University of North Carolina. Capitalize “The” in The University of North Carolina when the name stands alone (as on letterhead or when used as a heading in formal documents). Lowercase the T when using the name in context (i.e. “a constituent institution of the University of North Carolina”). The University of North Carolina and UNC refer only to the 17-campus university. General Administration recommends that the term “system” be avoided. However, it can be used for clarity; “the University of North Carolina system” is appropriate in some contexts.

Following are the official names of the 17 institutions as designated by the UNC Board of Governors; preferred terms for second reference are in parentheses:
Appalachian State University (ASU)
East Carolina University (East Carolina or ECU)
Elizabeth City State University (Elizabeth City State or ECSU)
Fayetteville State University (Fayetteville State or FSU)
North Carolina A&T State University (NC A&T State or A&T)
North Carolina Central University (NCCU)
North Carolina State University (NC State)
North Carolina School of Science and Mathematics (NCSSM)
University of North Carolina at Asheville (UNCA)
University of North Carolina at Chapel Hill (UNC-Chapel Hill or UNC-CH)
University of North Carolina at Charlotte (UNCC)
University of North Carolina at Greensboro (UNCG)
University of North Carolina at Pembroke (UNCP)
University of North Carolina at Wilmington (UNCW)
University of North Carolina School of the Arts (School of the Arts or UNCSA)
Western Carolina University (Western Carolina or WCU)
Winston-Salem State University (Winston-Salem State or WSSU)

Capitalize university only when referring to the 17-campus University of North Carolina. Use lowercase when referring to a single campus, including NC State.

Thompson Hall
The theater was formerly the Frank Thompson Gymnasium; it is named in memory of a student leader, athletic hero and coach who was killed in action during World War I.

Tompkins Hall
Named for Daniel Augustus Tompkins, a contract engineer who led the campaign for a textile school at NC State. Note there is no “h” in Tompkins.

vice chancellor, vice president
Do not use hyphens. For instance, Nevin Kessler is the vice chancellor for university advancement. (See titles.)

Watauga Club
A group of young men joined together in 1884 out of concern for North Carolina’s poverty-stricken condition and established the Watauga Club. One of the group’s first projects was a campaign to establish an industrial school, which is now NC State. The first president was William Joseph Peele; other influential members included Walter Hines Page, Charles W. Dabney, Josephus Daniels, John W. Thompson and William Stuart Primrose. Watauga Hall is named in the club’s honor.

Watauga Medal
This award was established in 1975 to honor those who have given outstanding service to NC State.

Weisiger-Brown Building
Named for Leslie M. Weisiger and Pleasant Luther Brown, ardent Wolfpack supporters though neither attended NC State.

Windhover
The Windhover is the university’s student-published literary magazine. Its title is derived from the title of an 1877 Gerard Manley Hopkins poem.

WolfCopy
The campuswide convenience copy service for students and departments.

Wolfline
The university’s transit service.

Wolfpack
Early athletic teams were known as the Farmers and Mechanics, the Aggies, the Techs or the Red Terrors. The name Wolfpack did not become popular until the early 1920s.

Wolfpack Club/Student Aid Association
These two names can be used interchangeably.

World Wide Web (WWW)
Capitalize each word in all cases. It is also common practice to capitalize “Web” when it does not begin a sentence. Examples: Web, Web page, Web site.

Yarbrough Court
Named for Mary E. Yarbrough, daughter of a member of the first graduating class and the first woman to receive a degree at NC State completely from work on campus. She graduated in 1927. The court is bound by Leazar, Peele, Holladay and Watauga halls.

Yarbrough Drive
Located on North Campus and runs from Dan Allen Drive to Pullen Road.