The Office of Contracts and Grants will enter original budget data into the financial accounting system as awarded by the sponsoring agency or as provided by the responsible unit if the sponsor required no detailed budget. Each College/School/unit should submit budgets with the sponsored award packages in the level of detail that the responsible individuals (i.e., PIs and College Research personnel) wish to see the related budget available balances (after being affected by actual expenditures posted to their respective account codes).
The current financial accounting system allows flexibility in the manner in which funds are budgeted. However, budgets are no longer systematically adjusted to reflect posting of expenditures in that budget cost category. Therefore, submitting budgets in as much line item detail as possible to gain a clear reflection of available budget balances (reduced by actual expenditures) is recommended.
Three different budgeting options that affect the appearance of the budget and the budget available balance as actual expenditures are posted are available.