CURRENT FEDERAL CHECKLIST FOR FDP* AGENCIES |
|
| Item |
AGENCY APPROVAL REQUIRED? |
Article |
| Y/N |
Which Agencies? |
| Salary and Wages |
Change in Scope |
YES
|
All agencies |
25.(b)(1) |
Absence or Change of PI |
YES |
All agencies |
25.(b)(2) |
Travel |
Foreign Travel |
NO |
All agencies except ARO and EPA |
A-21 Appendix B |
YES |
ARO and EPA – Prior written approval if not identified in budget. |
Use of non-U.S. airline |
NO |
All agencies unless specific conditions in Appendix B, Page 9 are met |
A-21 Appendix B |
Subcontract |
Substantial contracting-out
of work |
YES |
All agencies - with special notes on DOE, NIH and USDA:
- DOE – if transfer of work represents more than 25% of effort - or - transfer represents a change of scope (Article 2)
- NIH – if transfer of work represents a change of scope - or - the transfer is to a foreign entity
- USDA – Requires prior written approval when more than 50% of total dollars is subcontracted
|
25.(b)(4) |
NO |
- DOE – if transfer of work is 25% or less of effort - or - transfer does not represent a change of scope (Article 2.)
- NIH – if transfer of work does not represent a change of scope - and - the transfer is not to a foreign entity
- USDA – when 50% or less of total dollars is subcontracted
|
Contracting out to Federal Agency |
NO |
All agencies except USDA |
25.(b)(4) |
YES |
USDA – requires prior written approval |
Equipment |
Equipment > $5,000 threshold |
NO |
All agencies except ARO |
27.(a)(1) |
YES |
ARO |
Budget |
Budget carry-forwards > 25% of total award |
NO |
All agencies except NIH and one circumstance for DOE |
NIH & DOE Agency Specifics |
YES |
NIH – requires agency review including specified grant mechanisms named in agency terms
DOE – requires prior agency approval if award funds are restricted to one year (Article 2)
|
Rebudgeting of patient care costs |
NO |
All agencies except NIH |
NIH Agency Specific |
YES |
NIH – requires agency notification |
Rebudgeting of participant/trainee support allowances |
NO |
All Agencies except NSF |
Article 25.(c)(7) |
YES |
NSF – for reallocation of any participant/trainee support costs |
Purchase of real property |
YES |
All agencies |
A-21 Article 32 |
Interest for late payment to contractor |
YES |
All agencies except DOE |
A-21 |
NO |
DOE |
Payment of consultant fee > Federal Executive Level IV |
YES |
All agencies except EPA, NASA, and NSF |
A-21 Appendix B – p. 9 |
NO |
EPA, NASA, and NSF |
Purchase of dogs/cats for research |
YES |
All agencies except AMR |
A-21 Appendix B – p.14 |
NO |
AMR – if restricted in award document |
Other |
Preaward costs up to 90 days |
NO |
All agencies |
25.(c)(1) |
No-cost extension up to one year |
NO |
EPA*; NASA; NIH*; NSF; AMR; DOE*; & USDA
*See exceptions below
|
25.(c)(1) |
YES |
AFOSR; ARO; ONR
*Exceptions requiring approval:
- NIH – on specified grant mechanisms
- EPA – if project period would exceed 5 yrs. with extension
- DOE – for no-cost time extension & carry forward of unobligated balances when award funding was restricted to one year
|
Alteration/ Renovation > $25,000 |
YES |
All agencies except only under certain conditions for NIH
Notes:
- NIH – requires approval only if request exceeds $300,000
- ARO requires approval even if source of funds is cost-sharing
- No USDA funds may be used for renovations
|
27.(a)(1)(v) |
| NO |
NIH – if $300,000 or less |
| Effective September 1, 2010 |
FDP member agencies: Air Force Office of Scientific Research (AFOSR); Army Research Office (ARO); Army Medical Research (AMR); Department of Energy (DOE); Environmental Protection Agency (EPA); NASA; National Science Foundation (NSF); National Institutes of Health (NIH); Office of Naval Research (ONR); and Department of Agriculture CSREES (USDA).
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