Planning and preparation for prudent and safe use of hazardous materials at North Carolina State University (NC State) is predicated on the development of Safety Plans and the shared responsibilities of researchers, faculty, staff and students.
The Occupational Safety and Health Administration (OSHA) administers the workplace safety and health regulations in the United States. The OSHA regulation entitled "Occupational Exposure to Hazardous Chemicals in Laboratories" (29 CFR 1910.1450, commonly referred to as the "Laboratory Standard") requires the development of a "Chemical Hygiene Plan" which states how the University will implement the requirements of the Laboratory Standard to provide a safe and healthful work environment for its employees. NC State’s application of this standard is broader in scope and is applied to all areas that store and use hazardous materials and processes. University Safety Plans are intended to fulfill these OSHA requirements as well as all other regulatory standards of local, state, and federal governing bodies.
Laboratory Safety Plans and the ACS Tutorial
The Safety Plan database will compile plan ownership information into a quick reference cover sheet. The cover sheet will include the Principal Investigator, the building and room locations, all affiliated personnel, general emergency information and contact phone numbers, as well as the plan approval and renewal dates.
Safety information and exposure control
This section addresses specific hazard processes associated with your location/room. For each process, expanded process and safety information is captured on:
- Specific chemicals of use: all chemicals and associated by-products must be listed
- Potential hazards: Describe all potential hazards for each process (physical, biological or chemical). If the laboratory contains numerous chemicals, it is acceptable to define the hazard for a class of chemical such as corrosive, oxidizer, flammable, etc. Permissible Exposure Limits (PEL) and exposure signs/symptoms must be detailed if not available on the Material Safety Data Sheet (MSDS).
- Ventilation and engineering mechanisms: Describe all engineering controls used to reduce employee exposures to hazardous chemicals or physical agents, such as ventilation devices, aerosol suppression devices, shielding and safety features on equipment. Additional information on ventilation controls
- Special handling and storage requirements: List all storage requirements (i.e. segregation, flammable storage cabinets, etc) for hazardous materials in the area. Include specific storage locations, special containment devices, restricted access plans, designated area and additional information on the proper storage and handling of hazardous materials; Additional guidance on storage
- Emergency response/decontamination procedures: Indicate how spills or accidental releases will be handled and by whom. Campus Police should be contacted if additional emergency assistance is required. Additional guidance on emergencies
- Hazards – indicate the hazard category (the potentially affected body part) and the hazard type (source of hazard – burn, cut, heat, impact, etc)
- Personnel protective equipment- indicate all PPE and hygiene considerations for each process; Additional guidance on PPE: examples include:
- Lab coat
- Face shield / protective eye wear
- Gloves (Additional guidance on glove selection)
This section of the safety plan allows for direct uploading of files (MS Office 2003 version only)
1- Evacuation Plan/Map
Every Safety Plan must include a schematic drawing of the laboratory, which shows equipment, aisles, egress, fire extinguisher, and emergency power shutoffs, if available. These should be written protocols addressing evacuation procedures and emergency conditions requiring evacuation of the laboratory. A schematic must be attached with the safety plan in the database.
Additional guidance for evacuation planning
Additional guidance for persons with disability
2- Chemical Inventory
Complete the chemical inventory template; include any gas cylinders. All submissions must use the MS Excel template provided; include the plan number, principal investigator name and lab location (building and room)
Safety Plan Checklists
1- Target Chemicals – This checklist is used to determine the location and use of these chemicals plus provide a means of communication regarding safety issues associated with its use.
2- Target equipment - This list allows Environmental Health to determine the location, the use of this material/equipment and to provide a means of communication regarding safety issues associated with its use. The information is a first step in the Process Hazard Review, additional guidance for Hazard Review
3- Department of Homeland Security Chemical Anti-Terrorism Standard Checklist - The Department of Homeland Security has enacted stringent chemical security regulations governing the control of select chemicals of interest. If you have any of the listed chemicals of interest under your control, check the name of the applicable chemicals and enter the quantities you possess. This information will be used by EHS to comply with DHS reporting requirements.
4- Security Checklist - The security checklist is a verification of the security and safety measures your area has taken to ensure the security of hazardous material.
5- Final Signature Checklist: Principal Investigator verification and declaration of the information and practices included in the safety plan content, as well as prudent safety practices in his/her facility.
a. Supervisor Self-audit Checklist Certification This form is used to acknowledge that everything in the safety plan is accurate and complete, the PI has or will fill out the self-audit checklist and verify they are doing what is needed to minimize hazardous waste.
b .Emergency Facilities Closure Checklist In the event that an incident may interrupt your laboratory operations, preparation of an emergency shut down plan will familiarize faculty, staff and students with actions to mitigate the loss of research, property, or life.
Safety Plans compile a litany of information for ease of
However, supplemental or supporting information may be needed for specific approvals or processes.
Health and Safety Practices
Checklist for Employee Safety Training: Use this form to review with ALL new employees on their first day of work, prior to work activities. The supervisor, employee/student must sign the form. A copy should be given to the employee/student and the original should be returned to the departmental secretary.
Investigators must obtain approval from the Institutional Biosafety Committee (IBC) of the following biological materials prior to the procurement of the materials necessary to initiate the project:
Registration and approval procedures and forms are described in the Laboratory Biosafety Manual ,
Chapter 1: "Procedures Governing the Use of Biohazardous Agents."
Radioactive material or x-ray producing devices
Medical Consultation and Medical Examinations (Additional guidance on access)
NC State University shall provide employees who work with hazardous chemicals an opportunity to receive medical attention, including any follow-up examinations which the examining physician determines to be necessary, when:
Forms are available for Access to Medical Surveillance Services and Consultation