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Invitations and RSVP
- Invitation style should provide an idea of the nature of the event such as a formal or casual event
- Invitation should address who, what, why, when, where
- Include the following information:
- Hosts name(s)
- Date and time
- Directions (perhaps include a small map)
- Parking information
- Appropriate dress
- Need chancellor’s office approval if chancellor’s name is on invitation or if he has a significant role in the event
- Properly use logos and wordmarks – Contact Director of Publications, 515-9616, in Creative Services for guidelines and assistance
- Contact campus based service or outside design firm for assistance in designing the invitation / RSVP
- Create database of guest list, paying attention to special groups like legislators, local government officials, trustees, UNC President, board members, and in the case of groundbreakings and dedications, architects and building contractors
- Set response deadline at least 10 days prior to the event
- Consider whether you want acceptance only responses
- Enclose RSVP with postage paid envelope
- Place order for invitations and RSVP six to eight weeks prior to the event
- Mail invitations and RSVP four to six weeks prior to the event
- Telephone responses should be acknowledged by a live voice
- Establish voice mailbox for after hours to acknowledge receipt
- Establish email address for responses (Return acknowledgement should be made)
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