Outstanding Extension Service Award Descriptions
Outstanding Extension Service Award Descriptions
Purpose
These awards are to encourage and recognize outstanding extension, engagement, and economic development activities by faculty and EPA employees of NC State University. They are directly parallel in intent to the University's Outstanding Teaching Awards; and, therefore, are not intended to recognize personal activities unrelated to the individual's work area or University sponsored programs; i.e., civic, church and charitable work.
Evaluation Period
The period for evaluation of achievements is the preceding five (5) calendar years to June 30, 2008.
Persons Eligible
Any full-time faculty or EPA employee of the University is eligible except school deans or the top extension administrator of a college, school, or division who devotes substantial time to extension, engagement, and economic development duties/activities. Faculty or EPA whose primary responsibility is teaching, research or the execution of extension work, as well as academic department heads, are eligible. For clarification, the only persons specifically not eligible are:
- College/School Deans
- Assistant Vice Chancellor for Extension, Engagment, and Economic Development
- Vice Chancellor for Extension, Engagement, and Economic Development
- Vice Provost - Continuing Studies
- Director of Cooperative Extension Service
- Director of Industrial Extension Service
- Program Director of Textiles Extension and Applied Research
- Director of the Continuing and Professional Development
- Director of Adult Credit Programs and Summer Sessions
- Director of Instructional Telecommunications
- Director of McKimmon Conference Center
- Director of Encore Center for Lifelong Enrichment
Number of Awards
A maximum of 25 awards may be made annually to NC State faculty and EPA employees. The awards will be allocated among colleges and other administrative units as follows:
- Agriculture and Life Sciences (2)
- Cooperative Extension Service (2)
- Design (2)
- Education (2)
- Engineering (2)
- Humanities and Social Sciences (2)
- Management (2)
- Natural Resources (2)
- Physical and Mathematical Sciences (2)
- Textiles (2)
- Veterinary Medicine (2)
- Administrative Units (not reporting to a College) (3)
CRITERIA FOR AWARD
The Role of Faculty and EPA Staff in Extension, Engagement, and Economic Development
Faculty and EPA have a unique and fundamental role within land-grant universities. They assess needs, develop appropriate programs to address those needs, and often work outside the traditional classroom. Their objectives are to provide education and assistance that will help people make decisions and solve problems. Faculty members team with professional peers to see that relevant knowledge and technology are brought to bear on clients’ problems. Faculty and EPA staff must demonstrate expertise in their disciplines as well as the ability to interpret, synthesize, adapt, and convey knowledge and information through traditional and non-traditional methods.
Evidence of Excellence in Extension, Engagement, and Economic Development
Extension, engagement, and economic development is a meaningful and beneficial collaboration between the university and external partners and communities. It is the part of teaching that enables learning beyond campus walls, the part of research that makes what we discover useful beyond the academic community, and the part of service that directly benefits the public.
Nomination Format and Content
The formal nomination is composed of no more than six (6) total pages and must follow the following prescribed format in both content and organization. It is comprised of two major components:
I. Letter of Nomination (max. 1 page, 12 pt. font, 1 inch margins)
The nominator (Dean, Department Head, Colleague, etc.) should address the letter of nomination to the AOFEE Executive Council, Award Selection Committee. The letter of nomination should explain the nominee's worthiness of the award, and highlight key aspects of his/her work that merit the Selection Committee's special attention.
II. Actual Nomination (max. 5 pages, 12 pt. font, 1 inch margins)
The actual nomination should follow exactly the following five (5) components in documenting the nominee's worthiness of the award based upon the specific selection criteria identified. Please do not replicate the same information/accomplishments in multiple sections of the nomination.
1. Nominee's Contact Information
This section should provide all current information necessary to identify and community directly with the nominee.
- Name and professional/University title
- Department and College/Administrative Unit
- Campus mailing address
- Campus telephone, FAX, and e-mail address
2. Leadership, Vision and Relevance
This section should document that the nominee's extension, engagement, and economic development efforts have focused on the most innovative, important, critical, and urgent needs of the target audience(s) served.
- Include examples of the faculty member's demonstrated ability to provide innovative leadership to identifying and initiating innovative extension, engagement and economic development initiatives and programs targeted specifically toward these needs.
- Include examples of the nominee's success in securing internal and external grants and contracts to directly support his/her innovative extension, engagement, and economic development efforts. For each grant/contract, identify the award's date and duration, funding source, and amount received.
- Include examples of effectiveness and success in marking programs to new and traditional audiences.
3. Teamwork, Interdisciplinary Focus and Knowledge/Technology Transfer
This section should document the nominee's demonstrated abilities to identify, organize and lead interdisciplinary teams (both internal and external to the University) in carrying out extenson, engagement, and economic development efforts to address the needs identified in the previous section.
- Include examples of team development including (but not limited to): other faculty members; agency personnel; other professional; clients/citizens; and/or volunteers.
- Include examples of the nominee's use of state-of-the-art techniques and innovative approaches to maximize benefits from and impacts of extension, engagement, and economic development efforts described, including (but not limited to): the development and use of innovative and effective instruction materials (e.g., advanced audio-visual technologies, computer programs, training materials, independent study programs, etc.); outstanding teaching or leadership of non-credit extension courses and credit courses where the major objective was to provide the nontraditional student with information and/or the incentive to use effectively university-sponsored information, practices and programs to meet his/her needs; and/or connecting curriculum experiences to real-world issues through engagement of students in community based service, research and/or extension.
4. Scholarship and Dissemination
This section should document the nominee's demonstrated accomplishments in communicating and disseminating his/her extension, engagement, and economic development efforts to others.
- Include academic citations for the nominee's sole and co-authorship of publications of unique and direct extension, engagement, and economic development value including (but not limited to): books (both authored and edited); chapters in edited books; peer-reviewed journals (both print and electronic); papers published in formal conference proceedings; and fact sheets.
- Include scholarly electronic dissemination techniques developed by the nominee to disseminate his/her efforts, including (but not limited to): Web pages, wikis, list serves, and multi-media formats (e.g., videos, CDs, DVDs, etc.)
- Include venue, title, and audiences reached for invited presentations by the nominee at national and international professional association meetings and conferences (that are not listed elsewhere).
5. Impacts and Accomplishments
This section should document evaluated impacts of the nominee's extension, engagement, and economic development efforts upon the target audience(s) reached.
- Include documented knowledge, attitudes, skills and/or aspiration changes upon the nominee's target audiences.
- Include documented practice/behavioral change with the nominee's targeted audiences.
- Include documented social, economic, environmental, or other unique measurable outcomes/impacts with the holistic societies/cultures targeted by the nominee.
- Include examples of improvements made by the nominee to instructional materials and approaches based upon systematic evaluations.
- Include examples of leadership and teaching accomplishments by others who have been trained by the nominee.
Award Nominations, Selections and Timing
The following procedures have been developed for selecting recipients of the Outstanding Extension Service Awards:
I. Award Nominations Procedures
A. The Vice Chancellor for Extension, Engagement, and Economic Development will maintain overall responsibility.
B. Each year, deans, directors and department heads will be requested by memorandum to invite faculty and EPA staff to submit nominations with supporting evidence in letter form to:
- The dean or designated chairperson of the awards committee of the college of the nominee, or
- The Vice Chancellor for Extension, Engagement, and Economic Development for those units not reporting to colleges.
C. The nomination packet should be in document format and total no more than six (6) pages (consisting of the maximum 1 page letter of nomination and maximum 5 page nomination form.
D. No other supporting evidence for nominees should be included in any format (e.g. CD/DVDs, publications, news articles, photographs, etc.) and will not be considered by the Selection Committee.
II. Selection and Screening Procedures
A. The dean of each college will appoint the college’s representative to the Extension Operation’s Council as chair of an awards committee consisting of at least three (3) persons to be responsible for reviewing, screening and making recommendations to the dean. At least two of the committee members should be former recipients of the Outstanding Extension Service Award.
B. Members of a committee appointed by the Vice Chancellor for Extension, Engagement, and Economic Development will review nominations from a unit not reporting to a college. This committee will review nominations and supporting evidence from staff and administrators of those units. The committee will make recommendations to the Vice Chancellor for Extension, Engagement, and Economic Development.
C. The number of award recipients selected by each committee and recommended to the Vice Chancellor for Extension, Engagement, and Economic Development, or college deans will not exceed the number allocated for that college or unit.
D. No individual may nominate himself/herself for an award.
E. All college selections will be submitted to the Vice Chancellor for Extension, Engagement, and Economic Development for review.
F. The Vice Chancellor for Extension, Engagement, and Economic Development will be responsible for: (1) providing the respective deans/administrators with appropriately inscribed certificates for presentation at their first faculty or staff meeting of the new school year; (2) submitting to the Director of the Alumni Association the names of the recipients and supporting evidence for consideration by the Association in awarding three $3,000 checks to recipients selected as outstanding faculty involved in extension, engagement, and economic development by March 27; (3) submitting to the Academy of Outstanding Faculty Engaged in Extension (AOFEE) the name of recipients and supporting evidence for consideration by the AOFEE for induction of a maximum of eight members into the AOFEE; and (4) submitting to the Chairperson of the Honors Convocation the names of the recipients to be recognized at the Fall Honor’s Convocation.
III. Timing for Implementation
A. Deadline for receipt of nominees and support evidence to each College/Dean/Awards Committee - February 13, 2009 or as designated by Dean/Awards Committee.
B. The names of nominees selected by each college or unit, together with the supporting evidence in letter form, will be submitted to the Vice Chancellor for Extension, Engagement, and Economic Development (Box 7012, 1F Holladay Hall) on or before February 19, 2009.
C. The Awards Committee will submit names and supporting evidence of individuals recommended to receive the Alumni Association and AOFEE awards to the Vice Chancellor for Extension, Engagement, and Economic Development by March 12, 2009.
D. The Vice Chancellor for Extension, Engagement, and Economic Development will notify each award recipient by letter no later than March 18, 2009, with a copy to the appropriate dean, director and department head.
Nature of Award and Recognition
- Each dean of his/her respective college will present a suitably inscribed Certificate of Recognition to the selected nominees during the first college faculty meeting to be held in the fall.
- The printed program for the Honors Convocation will include the names of the recipients from the current year; the three faculty members or EPA who received the Alumni Association cash awards will be recognized in person during the Convocation.
- Suitable publicity will be prepared and distributed to awardees and to University Relations.
Schedule for 2007-2008 Outstanding Extension Service Awards
- January 5, 2009
- Memo with guidelines and procedures to each college.
February 9, 2009- Extension, Engagement, and Economic Development (EEED) establishes committee for non college/unit nominations
EEED establishes committee for Alumni Association and AOFEE Award recipients
- February 13, 2009 (or date designated by dean/awards committee)
- Deadline for receipt of nominees and support evidence to each college dean/awards committee
- February 19, 2009
- Deadline for receipt of recipients' names support evidence to: Office of Extension, Engagement, and Economic Development, Box 7012, Room 1F, Holladay Hall, NCSU Campus, Raleigh, NC 27695
- March 9, 2009
- EEED Committee selects recipients of Alumni Association/AOFEE Awards
- March 13, 2009
- Recipients' names submitted to VC for EEED
- March 18, 2009
- Award recipients notified by VC for EEED
- March 27, 2009
- EEED submits recipients’ names and supporting evidence to Alumni Association (Kathy Hart 515-8394)
EEED submits recipients’ names to AOFEE members
Names of winners submitted to Louis Hunt, Registrar, for inclusion in the May Commencement Program; to Larry Blanton, Director of UHP; and to BULLETIN
- March 27, 2009
- Order certificates and plaques
- April 20, 2009
- EEED Awards Banquet Event (AOFEE Induction) – McKIMMON CENTER
- April 20, 2009
- Distribute certificates/plaques to appropriate Dean for presentation by college at their individual Fall Faculty Meeting
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