A completed postage charge form is required for all private contractor mail services.

FOLDING

Several types of folds are available. A request for folding copied or printed matter should be forwarded to the Mail Services Supervisor who is responsible for coordinating with a private contractor for this service.

The insertion of correspondence, reprints and other printed matter into pre-addressed or window envelopes (in excess of 100 pieces) is available by private contractor.

Automatic sealing of standard size gummed envelopes, with flap located at the top of the envelope is provided for by Mail Services when applying postage.

For envelopes requiring sealing, leave the flaps open, nested into each other, and secured with an elastic band. Forwarded to Mail Services in this manner, the envelopes are directly moved to the sealing and metering machine.

Tabs, wafer seals, cellophane tape, or permanent glue(continuous or spot) may be used as applicable to the particular type of mailpiece if the sealing devices do not interfere with the recognition of the barcode, rate marking, postage information, delivery or return addresses. In all cases, additional tabs or seals may be used.

Good, rigid, used boxes with all flaps intact are acceptable. If a box of the desired size cannot be found, a larger one may be cut down. Bend the four sides over the articles which have been cushioned in the box and close and band. Boxes with difficult loads to out-of-town destinations must be reinforced with banding about every 8 inches in each of the two directions around the package.

Outside Wraps for Boxes. It is preferable that paper wrappers be omitted, if the box itself constitutes an adequate shipping container. However, wrapping paper equivalent to a regular large grocery bag, 60-pound basis weight, may be used as an outside cover for boxes. Closure and reinforcement should be made by the use of package-sealing tape. Scotch tape and masking tape are not strong enough to withstand the stress encountered in shipping. See Exhibit Outside Wraps for Boxes.

Parcels Exceeding Size or Weight Limits. Parcels exceeding 70 pounds or 108 inches (when length and girth are added together) are not mailable through the Postal Service. See Exhibit How to Compute the Size of a Parcel.

To arrange specialized assembly or collation of multiple units, please contact University Mail Services, 515-9858.