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 March 16, 1999

 Senators present: Chair Wahl, Chair Elect Corbin, Secretary Daley, Parliamentarian Link, Senators Bernhard, Bottcher, Brown, De Buysscher, El-Masry, Fisher, Funderlic, Gilbert, Grainger, Griffin, Kimler, Knowles, Lewis, Monahan, Nagel, Patty, Peel, Robinson, Schwab, Serow, Siderelis, Suh, Werner, Willits

Senators absent: Interim Provost Moreland, Senators Fahmy, Fitzgerald, Hamouda, Hooker, Markham, Wall, Wilkerson

Senators excused: Senators Carter, Riddle

Visitors: James Oblinger, Dean, College of Agriculture and Life Sciences; Margaret King, Associate Dean, Graduate School; Rebecca Leonard, Assistant Provost; Mary Tetro, First Year College; Frank Abrams, Associate Provost; J. Lawrence Apple, Association of Retired Faculty; Lee Salter, Director of Counseling; Seth Whitaker, Student Senate President Pro Tempore; Ashley B. Perry, Staff Writer, Technician; T. Greg Doucette, Student Senator

1.    Call to Order
The twelfth meeting of the forty fifth session of the NC State Faculty Senate was called to order at 3:00 p.m. by Chair George Wahl.

2.    Welcome and Announcements
Chair Wahl welcomed Senators and Guests.

Chair Wahl announced that Senator Riddle spent the night in the hospital for observation. He circulated a get well card for everyone to sign.

Chair Wahl announced that Carl Malstrom, Karen Wolfe, and the Provost’s Office have put together the first voting-faculty E-mail distribution system. It will have to be tested before sending anything on it. He noted that 71% of the names on the list do not have E-mail addresses. A very large fraction of the people without E-mail addresses is emeritus faculty.

Chair Wahl announced that Human Rights Week will be celebrated March 21-26.

Chair Wahl announced that there will not be a Faculty Senate Meeting on March 30 because it conflicts with the Emerging Issues Forum.

Chair Wahl reminded the Faculty that on Saturday, April 17, from 10:00 a.m. to 12:00 noon, there will be a symposium on the future of higher education at Research Universities. Chancellor Fox will be inaugurated in the afternoon. In between, faculty and a guest are invited to a luncheon in the Atrium.

Chair Wahl announced that the General Faculty Meeting will be held on Tuesday, May 4, from 2:00 to 4:00 p.m. in 124 Dabney Hall. The subject will be "Faculty Influence on the Future of the University".

Chair Wahl encouraged the faculty to volunteer for the Special Olympics.

Chair Wahl announced that "Open House" for the university will be October 30.

Chair Wahl announced that there is going to be a commission on the future of NC State. The kickoff for that will be November 13. Bill Friday will be chairing it.

3.    Approval of the Minutes
The minutes of the eleventh meeting of the forty fifth session of the NC State Faculty Senate were approved without dissent.

4.    Chancellor’s Installation
Dr. James Oblinger, Dean of the College of Agriculture and Life Sciences, discussed the installation of Chancellor Marye Anne Fox, the twelfth Chancellor of NC State University. The installation will take place on Saturday, April 17.

Dean Oblinger stated that a planning for the Chancellor’s installation began in October 1998. He noted that a lot of planning has gone into this special event. On April 10, there will be a series of events on campus that will be quite notable and in celebration of Chancellor Fox’s installation. It starts on the Saturday preceding with the open house at the Veterinary School. Pan African Week launches that week as well. There will be a commemorative exhibition in the library before and after the installation( basically a "This is Your Life" Marye Anne Fox). Wednesday of that week there will be a student-sponsored ice cream social on the brick yard. The entire campus community is invited. The College of Agriculture and Life Sciences is going to dedicate their Communications Services building that week. There will be an open house at the J. C. Raulston Arboretum.

Dean Oblinger stated that in between all of that and the the life time giving society celebration on Saturday night, is a very special day on Saturday. It starts with the symposium entitled "The Future of the Research Intensive Institution in the United States" to be hosted and convened by Dr. George Wahl, Chair of the Faculty. Prior to the installation, there will be a soup and sandwich lunch that the faculty and their guest are invited to attend.

The installation ceremony will take place in the afternoon of April 17 with a processional ( full academic regalia is optional) and the appropriate dignitaries involved in that. He noted that the theme of the installation is "Building our Campus Community."

Dean Oblinger thanked Chair Wahl and Chair Elect Corbin for their assistance in the installation committee.

Dean Oblinger announced that a formal invitation will be sent to faculty and staff. He encouraged the faculty to review the web cite pertaining to this event.

Senator Gilbert wanted to know if instructions would be given as to where the faculty will gather for the procession in the case of inclement weather.

Dean Oblinger responded that the instructions will be included in the invitation.

5.    Remarks from Senior Associate Provost Abrams
Senior Associate Provost Abrams stated that the Chancellor has communicated very plainly and clearly to the General Administration that while this institution is willing to grow, given the resources needed to grow, like UNC Chapel Hill, we cannot grow nor increase our enrollment until resources are identified to be able to do that. We have made the case that we are, in fact, over capacity now, and way over capacity in many areas such as science labs. He stated that until resources are identified, the Chancellor is making a very strong case with the General Administration that NC State cannot launch onto a program of increasing enrollment without there being resources in place.

Comments from Assistant Provost Leonard
Assistant Provost Leonard reported that Chapter 7 of the Faculty Handbook has a section on maternity leave. Essentially the policy is that people who are twelve-month must use accumulated sick and annual leave for maternity leave. Prior to 1992 there was no official maternity leave policy for nine month faculty. A policy was passed by the Board of Trustees in 1992 which allows for nine-month faculty to also take leave for child bearing purposes. The policy also stipulates that for maternity leave, women are entitled to no less than six weeks for normal birth and eight weeks for a cesarean delivery.

Assistant Provost Leonard stated that at the same time the maternity leave policy for nine-month faculty was passed, the Board of Trustees also passed what we refer to as a stop the tenure clock provision which allows for someone who takes maternity leave to request a one year extension of their probationary term. Both of these are currently under revision essentially to bring all of those family and sick related leave policies into the same discussion. Also, while the stop the tenure clock provision will be referred to in that leave session, it will also be proposed that it appears in the tenure policies.

Senator Daley wanted to know if the policy on stopping the tenure clock refers to each child or just for the first.

Assistant Provost Leonard responded that the policy currently states that it may be used only once. The committee that made recommendations to her for the new draft is going to recommend that there not be a limitation.

Senator Daley wanted to know if there has been any discussion on extending this to paternal leave.

Assistant Provost Leonard responded yes. The recommendation by the committee to her in the new draft will recommend that, though it will not necessarily be paid leave.

Senator Daley wanted to know if there is a plan to provide training to department heads so they will understand and be appreciative of this policy.

Assistant Provost Leonard stated that she will suggest to Associate Provost Grant that such things as these be a part of training. It has been her experience in getting calls from people who are trying to access these leaves that there does not seem to be broad knowledge that this is available.

Senator Robinson wanted to know what some of the arrangements are that people are making.

Assistant Provost Leonard reviewed some of the arrangements from the Faculty Handbook.

Assistant Provost Leonard stated that it is intended that this be a paid leave because it is a paid leave for twelve-month in a sense that we earn annual leave and sick leave as twelve-month employees. It has been pointed out to her that it be equitable with that in which twelve month have always been able to get.

Spousal Employment Assistance
Assistant Provost Leonard reported on a few issues from a study that was conducted by three people at the University of Kansas on what they are calling dual career couples. They said that a significant proportion of today’s current and aspiring academics are in dual career partnerships. One survey indicated that 80% of faculty had spouses or partners who are working professionals. Based on data from the National Faculty Survey, in 1997, 35% of male faculty and 40% of female faculty are partnered with other academics. There is also some evidence that dual career couple issues are a greater concern to newer faculty than to their senior colleagues.

Assistant Provost Leonard stated that NC State have had a practice of offering assistance in a case of trying to hire faculty who have either another academic partner or spouse or a partner or spouse who would seek employment inside or outside the university other than faculty positions. The Provost does have and has exercised considerable flexibility in trying to place spouses of people who are recruited on our faculty. In the case of two academics, if one is being recruited and the other wishes to have a faculty position here, the practice is that if the recruiting department will alert the Provost, Joanne Woodard, and the Office of Equal Employment can work with the department and the home department of the trailing spouse to see if that department is interested in interviewing that person. The Provost would never be in a position to tell that second department they must hire the trailing spouse, but the Provost Office will facilitate that second department to see if they wish to interview the person, and try to work with that department in somehow putting them on, if nothing else a visiting position for a period of time.

In 1996 the Office of Equal Opportunity did survey departments to see if they could determine the frequency with which this happens. The frequency at that time was fairly low in trying to hire a faculty member with another faculty member’s trailing spouse.

Assistant Provost Leonard stated that assistance will also be offered in other than faculty positions, for example if the trailing spouse wishes to be employed in the library. Joanne will also send resumes of the trailing spouse to other universities in the areas and will also send them to local businesses. She stated that since 1990, NC State has been a member of a consortium called the Research Triangle Spouse Employment Assistance Program which is specifically for people coming from out of state. That is the process that is currently in place. The Provost’s Office will do everything possible to facilitate this process so that we are able to hire people that we really want to attract to the faculty. However, the other department is entirely in control of whether that person is acceptable to them.

6.    Faculty Proposal for a Retirement Center on Centennial Campus
Dr. J. Lawrence Apple reported that the idea of a retirement center on the Centennial Campus is not a new one. The association of retired faculty have been pursuing this for some time. It began the process in 1994 and thinks it is a great idea. He stated that it is being done around the country by a number of universities. It thinks we have a wonderful format for such a facility here. The members of the Association of Retired Faculty hope that they are reaching a point of maturity in planning for the future of that plot of land to give new consideration to a retirement center. He stated that they want it on the lake, want it contiguous to the shopping center that will be there for the convenience of the elderly, etc. Dr. Apple stated that they got the idea as a result of an article in one of the News magazines in 1994, pointing out that many universities are moving into this direction. They talked with Claude McKinney and had him address the membership on two occasions.

Dr. Apple stated that "The Forest" at Duke is a fabulous facility, probably one of the best planned in the area. He stated that they made a new cut at this in November. Our executive visited with Claude McKinney to renew the dialog. We put a formal proposal to him in November.

Dr. Apple stated that they have surveyed a number of retirement centers in the community to determine what they offer; the amenities they offer , what the cost factors are, etc. Now we are taking a new look at this. A group of them have agreed to contact three out-of-state universities that they think have sponsored or have some relationship with the establishment of a retirement center. They are planning to use that information to develop what we are calling a concept paper and we are going to overview these centers that we are gathering information on as to their relationship with the university and then we will make recommendations to the university as to how they might proceed. They are serious about this now and hope not to let it slip off the table in the near future. Their intent is to bring this concept paper to the Faculty Senate for study and hopefully for commentary and endorsement. They are going to feed it through Claude McKinney and have him bring it and plan to also gain an audience to talk with the Board of Trustees. If you can see it worth while and endorse it, it would go to the administration via your root and we will attack it from many angles.

7.    Unfinished Business
A.    Skateboarding
Chair Wahl reported that the compromise that has gone through a lot of study will be recommendation that recreational skateboarding within fifty feet of an academic building on the North Campus is discouraged.

B.    Election Progress
The Chairs of the each of the college election committees updated the Senate on their progress.

Chair Wahl encouraged the committees to complete their elections as soon as possible.

Chair Wahl encouraged the faculty to serve on the Faculty Assembly and the Athletics Council.

Senior Associate Provost Abrams pointed out that when the Athletics Council was reorganized some years ago, it was set up so that the Faculty Senate would elect five faculty members from the General Faculty with one or two each year opened for a three year term. Then there are four faculty slots that are appointed through the normal committee on committees process, plus the faculty athletic representative, plus the faculty senate representative, alumni, our coach and both athlete and non athlete student representatives on the athletics council. It has been a very powerful and effective group on this campus in the last several years.

C.    Abolition of the Government Committee
Senator Monahan, Chair of the Governance Committee, reported that the University Government Committee has submitted a report calling for its own abolition, and "its duties be handed over to the Faculty Senate".

The Governance Committee recommends that the procedures for modifying the General Faculty Bylaws be amended to the following:

Proposals for changes originate as resolutions approved by the Faculty Senate

2) Proposals are then disseminated to the faculty prior to presentation at a meeting of the General Faculty

3) After presentation at a General Faculty Meeting, a mail ballot is conducted by the Faculty Senate

Approval requires a quorum of 20% (down from 25%) of the membership, and a 3/5 majority (up from simple majority) of those voting.

The Governance Committee further recommends that the University Government Committee be abolished, pending approval of changes in the General Faculty Bylaws that would obviate any need for its existence.

D.    Mediation Training
Chair Wahl reported that there will be full support to send faculty to be trained as mediators for five days, the last week in July. The people chosen to go are Harriette Griffin, Richard Bernhard, Dennis Daley, Carol Schwab, Tracy Robinson and George Wahl.

8.    Reports
A.    Academic Policy Committee
Honors Director Position
Senator Griffin, Chair of the Academic Policy Committee, reported that approval has been received to hire an Interim Honors Director for fall 1999. Then a search will soon be underway for that.

Attendance Issues
Senator Griffin reported that the Academic Policy Committee recommended several changes to the policy. She reviewed the changes with the Senate and moved that the Senate endorse the recommended changes by the Academic Policy Committee to the current attendance regulations The motion was seconded by Senator Gilbert.

Seth Whitaker, Student Senate President Pro Tempore, wanted to know if it would be possible to indicate in the form, for students’ information that if they have difficulty with something, that they should go through the existing university grievance procedure for students.

Senator Griffin agreed and stated that the committee will add wording to that effect.

Senator Griffin moved that the Senate endorse the recommendations of the Academic Policy Committee in regard to changes to the attendance regulations as amended by addition of reference to grievance procedures for students.

The motion passed without dissent.

Recommendations to the Faculty Senate from the Admissions Committee
Senator Griffin introduced the proposed revisions in the suspension retention policy from the Admissions Committee. She stated that the Academic Policy committee will be making a recommendation and welcomes any input regarding the suggestions.

B.    Personnel Policy Committee
Senator Serow, Chair of the Personnel Policy Committee, reported that the committee is working on developing policy toward mediation.

Several members of the committee are serving on the Search Committee for the Assistant Vice Chancellor for Human Resources. He reported that the search is going well. There is a meeting on Monday where Senators Serow and Daley will be attending to represent the Senate and Personnel Policy committee.

Senator Serow pointed out that one of the issues that came before the Senate concerned a disputed interpretation of the university system’s policy by the Benefits Office. It turned out that the Benefits Office was apparently right. He noted that in some cases when their actions are not popular, they may still be right.

C.    Resources and Environment Committee
Senator Bernhard stated that the committee met a week ago in the Student Services Center. The program was hearing from Dean Tom Miller, Associate Dean of Engineering for Information Technology, on the very serious lack of resources that we have for maintaining our computers and servicing them. He feels that it is getting worse. The committee recommended that the Chancellor appoint a committee to study this and make recommendations because they are not even close to be world class. The Chancellor agreed to do this. Senator Bernhard stated that his committee will have a resolution at the next meeting to ensure that it is on the books.

D.    Report of Liaisons to University Committees
Senator Bernhard reported that the University Library Committee had a very fine meeting with some needy issues, on February 26. He noted that there are several significant links on computer network outlets in the library, lap top borrowing, signage, etc. on the Library Committee’s home page. The page is assessable by clicking on University Standing Committees from the Faculty Senate Home page, Library and then minutes of the meeting of February 26.

Senator Fisher reported that NC State’s nominee has won the O. Max Gardner Award. He noted that this is the twenty third and said State will finish this century in front of Chapel Hill and in first place.

Senator Brown reported that the Honorary Degree Committee is still looking for nominations. They have been discussing a pilot proposal which would enable people to submit names in a paragraph format and then have further research done on it so that it would not be quite the process it is now in terms of gathering data.

9.    Issues of Concern
Senator Funderlic stated an issue of concern on the misuse of email by faculty.

Chair Wahl assigned the concern to the Personnel Policy Committee.

10.    First Reading: Resolution on the University Calendar
Having figuratively been the recipient of much malodorous recylable material, Senator Monahan introduced the resolution on the University Calendar for its first reading. The resolution will be debated and voted on at the next meeting.

11.    Adjournment
The meeting adjourned at 5:00 p.m.

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