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May 2, 2000

Senators present: Chair Corbin, Chair Emeritus Wahl; Senators Banks, Bottcher, Brown, Brownie, Elmaghraby, El-Masry, Fitzgerald, Funderlic, Gilbert, Grainger, Havner, Hodge, Kelley, Kimler, Lytle, Malinowski, Misra, Peel, Robinson, Sawyers, Smoak, Suh, Toplikar, Wilkerson, Willits, Wilson

Senators absent: Senators Fisher, Griffin, Grimes, Hamouda, Markham.

Excused: Secretary Carter, Parliamentarian Link, Provost Hall, Senators Ash, Werner.

Visitors: Wendell H. McKenzie, Professor, Genetics; Henry E. Schaffer, Professor of Genetics & Biomathematic; John Riddle, Professor of History; Sally Petters, Forest Resources; Harriette Griffin, College of Management; Carol Schwab, FCS; Paul Williams, College of Management; Jim Clark, CHASS; Sarah Stein, Communications Faculty; Sam Averitt, Information Technology; Daniel Bunce, Assistant Editor, Bulletin; Frank Abrams, Office of the Provost

1.    Call to Order
The sixteenth meeting of the forty-sixth session of the North Carolina State University Faculty Senate was called to order by Chair Frederick Corbin at 3:00 p.m.

2.    Welcome and Announcements
Chair Corbin welcomed Senators and Guests.

Chair Corbin recognized Dr. Keith Howell as Chair of the University of North Carolina Faculty Assembly.

Chair Corbin announced that Secretary Philip B. Carter was elected to serve as Chair-Elect of the Faculty for 2000-2001, and Chair of the Faculty for 2001-2003.

3.    Approval of the Minutes, Meeting No. 15, April 18, 2000
The minutes were approved without dissent.

4.    Memorial Statement in Honor of Chancellor Emeritus Carey Hoyt Bostian
Dr. Wendell H. McKenzie, Professor of Genetics read a memorial statement in honor of Chancellor Emeritus Bostian.

Dr. John Riddle, Professor of History also gave some reflections about Dr. Bostian.

5.    Unfinished Business
A.    Second Reading: Resolution on Information Technology Users’ Advisory Committee
Senator Kathy Brown, Chair of the Resources and Environment Committee presented the resolution for its second reading.

B.    Comments from Dr. Sarah Stein, Chair of the Roundtable
Dr. Stein stated that the Roundtable is something that began in relation to the presentation on promotion and tenure, and has been in existence for one and a half years. It was a Steering Committee during the first one half-year. Currently they are an official body. It is not a unique body on campus in that it is made up of all of the constituencies of the university campus that have an interest and involvement in education and new technologies. She noted that it is voluntary. All who attend, come because they have a passion, an interest and deep concern about the changes that are happening both on campus and nationwide. She thinks that is a very important aspect. Dr. Stein said that it is not to say that every meeting or every body should operate that way, but because the Roundtable does operate that way, they have had some extraordinary meetings so far, and she looks forward to what will happen in the future.

Dr. Stein stated that the committee represents the users perspectives. There are faculty, students and administrative staff on that body as well as high administrators, and technical support people. They now meet regularly as opposed to meeting as the occasion arises.

Dr. Stein pointed out that they are completely an Advisory Council. Although they have no official status, they want to be heard, and submit recommendations. She pointed out that four days before Christmas, fifty-five people came to hear Tom Miller and Sam Averitt explain what the course management issues were and how they related to open source adoption. Out of that, they were able to come together in January and reach a consensus.

Dr. Stein stated that the Roundtable differs from a standing committee in that the Roundtable is voluntary. She said they would like to have more faculty representation. Dr. Stein stated that the Roundtable has a data base that is in process. The Deans, Directors, and Department Heads received a survey request from the Provost at the beginning of the semester that requested information about committees and people who are interested in new technology. Many people do not know who to turn to for help with one thing or another or who is doing what. Committees seem to be competing with each other or they do not know of each others existence. The Roundtable is in the process of putting together a centralized data base through the NC State web pages so that people can find out who is doing what and who they need to contact for help.

Dr. Stein encouraged the Faculty Senate to inform faculty from every college and school that the Roundtable does exist and is recognized by the Provost and other administrators with a great deal of appreciation.

C.    Comments from Sam Averitt, Vice Provost for Information Technology
Vice Provost Averitt stated that the Standards Committee started out as the Administrative Professional IT Staff and the Academic Professional IT Staff meeting together with some representatives from the colleges. They are trying to reconstitute that to become more representative of the academic mission of the university. It also recognizes the fact that Information Technology has become much more important as time goes on.

Vice Provost Averitt stated that one thing the Standards Committee wants to do in their early meetings is to discuss how they might restructure, reorganize, and reshape it to be more representative and more effective. They would like to see the representatives sitting as voting members around the center of the table and have professional staff, both from the IT organization and the colleges for support. He stated that the Standards Committee is charged with wrestling with the very difficult technical issues. They are going to have to get down into the details. They are going to have to discuss specific application strategies and are going to become quite involved. The committee will need faculty representation to understand the issues and how they translate into teaching and learning. Hopefully they are going to get to a place where it is going to be a very effective committee for the campus and will help to make decisions which will make NC State more competitive and more successful in the future.

A motion was made and seconded to adopt the resolution. The motion passed without dissent.

6.    New Business
A. Interim Report on the Special Selected Reappointment Promotion and Tenure Committee
Dr. Ellis Cowling, Chair of the Committee, introduced the committee members and gave a Power Point presentation on the general summary of the committee’s accomplishments to date and initial draft of recommendations to the Faculty Senate. The report is available on the committee’s website at and a copy of the report is also available in the Faculty Senate office.

B.    Comments from Chair Emeritus Wahl
"I would like to beg your indulgence for approximately two minutes, but I would like to repeat a phrase that we have just heard, "no institution can grow better than its own image of itself". Much of the discussion that we have had is tied very closely to the chains of bureaucracy that we all live in. I heard Senator Lytle tell us what a job description was, and that is a very legalistic thing in that if we have to do that, it is an onerous task and probably we do not want to have a job description. Right now I am in the process of writing my annual performance appraisal and the first three or four lines in it is where we describe how we individually contribute to the department. That is what I see when I see a job description and what I am already doing . I have been doing that for ten years so I think that is my way of saying , as clearly as I am able to my department, that I may not bring in three billion dollars worth of grants, but here is what I think I am doing and I think it is valuable and so far my efforts have been adequate to carry the day there. I think each of us has something different. If all of us were three billion dollar researchers, I think this would be a very dull and unproductive place because we would all be fighting about who gets the space, and we are already fighting. No institution can grow better than its own image of itself. During my term as a Senator the first time, I marveled at how much discussion went on in this place. We had a very inactive committee system. We bickered among ourselves for long hours. I said I would never come back to this place. I do not know exactly what happened , but I met Leroy Martin in the locker room one year when PAMs was having problems finding another Senator. He convinced me that I should run, so I did. Then I saw that the Administration had changed somewhat and that maybe there was hope. I decided that there was an image of this university that could be better than what it is. I did not know that John Murphy had said "no institution can grow better than its own image of itself", but that is exactly what I was feeling. I said gee, that is neat. At the time we were also becoming proactive and I got appointed to a committee referred to as CUSS. It was the Committee on Undergraduate Student Success. We had meetings much like what is going on right now. We came out with a couple of recommendations. One of which is First Year Seminars, and that seems to be holding. It also got the attention focused on the Senate, that the Senate was being proactive, so things could change. At the same time, we also had the opportunity to speak directly to the Board of Trustees. The Board of Trustees at that time was dealing with the first suggestions as to "hey we ought to really raise students’ tuition, what we are going to do is to help Student Aid, the Library, and we are going to pay faculty salaries because faculty salaries are too low". We had a very well attended open meeting, and I was one of the ones who argued that none of the faculty really wanted to get rich out of the pockets of students. The recommendation we made was that the library and student aid be assisted. I think the library has made tremendous progress since those days. The ratings went from 105 to 37. During that same period of time, the position of Chair of the Faculty Senate was being changed. People were saying that maybe an annual Chair of the Faculty Senate is not exactly the way to go because by the time you learn what you are doing, the term is over. So the idea of a two-year term came up, and I said what the heck, we will give it a whirl. Gilbert Smith asked for volunteers to consider the opportunity to run for Chair of the Faculty, and I said, okay I’ll try it. So I did. When we finally voted to approve the two-year term, I was happy that some people gave us the opportunity. Into this two-year term, we bought the idea that maybe we ought to go regularly to talk to the Board of Trustees. Maybe we should focus on getting most of the dirty business out of the Senate and into committees. Maybe we should worry about telling people what is happening and the fact that we are having these open meetings work well, plus the idea of sending out items on Email.

We have just completed an election where we had approximately twice the participation because it was done on Email. We made it easy, and we came into the twenty first century. No institution can grow better than its own image of itself, and the reason I’m up here is to tell you that we have made a tremendous progress. No institution can grow better than its own image of itself. I have also heard people talk about thinking outside the box. Please try, if you can imagine what something might be, maybe it can happen. I urge you to just give it your best shot, and do not say that we cannot do it because we have never done it. Let us say that if we have good reason to believe that this is the way it should be done, then we should go and tell folks. I left the office of Chair of the Faculty with much regret last year, and then we were faced with a new process for reappointment, promotion and tenure.

It did not strike me quite so badly in terms of procedure, because PAMS had been conducting similar procedures for ten years, and I thought they were very good ideas, but I disliked the way that the process was presented to the campus. But, we stood in there. Our new Chair of the Faculty did not give up. He decided that we can fight and we can win. We are now toward the end of a great process where faculty are going to determine how reappointment, promotion and tenure can be done. Folks do listen. There is a possibility to make a change. No institution, including the Faculty Senate can grow better than its own image of itself. Please, please remember me by that if nothing else. There is a possibility to do what needs to be done. All you need to do is to get everyone thinking a little outside the box".

C.    Presentation: Lectern in Honor of Gilbert G. Smith, Chair of the Faculty Senate 1996-97
A lectern was presented to the Faculty Senate as a memorial to Past Chair of the Faculty Senate, Gilbert G. Smith. Those in attendance for the presentation were Laura Gasaway, Past Chair of the UNC Faculty Assembly; Mark Fleming, Assistant to the Chancellor for Governmental Affairs; J. B. Milliken, Vice President for Public Affairs & University Advancement, UNC (Gilbert Smith’s son in law), and Nana Milliken, Gilbert Smiths daughter, and his grandchildren.

Nana thanked the Senate from the family and stated that it is very comforting to know that the memorial will be here to reflect on her father’s life. The memorial statement on the lectern reads as follows:

"Dedicated to the memory of Gilbert G. (Gib) Smith, 1937-1999; Chair of the Faculty Senate, 1996-1997; Parliamentarian of the Faculty Assembly, 1998-1999. From his many friends throughout the campus and the UNC Faculty Assembly"

7.    Reports
A. Resources and Environment Committee
Senator Brown, Chair of the Resources and Environment Committee, presented the committee’s final report on issues that were addressed during the year.

B.    Personnel Policy Committee
Senator Bottcher, Chair of the Personnel Policy Committee reported on issues that were addressed by the committee during the semester.

8.    Elections
A.    Secretary of the Faculty Senate
Senator Bottcher nominated Senator Kathy Brown as Secretary of the Faculty Senate, and the nomination was seconded by Senator Wilson. Following a motion and second to close the nominations, Senator Kathy Brown was elected to serve as Secretary of the Faculty Senate and as Secretary of the General Faculty for the year 2000-2001.

9.    Adjournment
Chair Corbin adjourned the meeting at 5:30 p.m.

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