September 3, 2002
Present: Chair Carter, Chair-Elect Daley, Secretary Banks, Provost Cooper, Parliamentarian Gilbert; Senators , Allen, Ash, Atkin, Beasley, Bernhard, Fahmy, Fikry, Garval, Griffin, Hammerberg, Havner, Headen, Hodge, Honeycutt, Istook, Krotee, Lytle, Matthews, McRae, Misra, Peacock, Rice, Sawyers, Tetro, Tyler, Weiner
Absent: Senators Brothers, Stein
Excused: Senators Smoak, Stoddard
Visitors: Jon Barnwell, Sargent, NCSU Police Department; John Dailey, Deputy Director, NCSU Police Department; Tom Younce, Director, NCSU Policy Department; Paul Mueller, Assistant Director, News Services; Erich Fabricius, President ProTempore, Student Senate; Bruce Mallette, Vice Provost for Academic Administration; Sandy Connolly, Assistant Vice Provost, Academic Administration; Frank Abrams, Sr. Vice Provost, Academic Affairs
1. Call to Order
The second meeting of the forty-ninth session of the North Carolina State University Faculty Senate was called to order at 3:00 p.m. by Chair Philip B. Carter.
2. Welcome and Announcements
Chair Carter welcomed Senators and Guests.
Chair Carter announced that the faculty brown bag lunches will begin on Wednesday, September 4, 2002 in the Faculty Senate Conference Room from 12-1:30 p.m.
Chair Carter announced that the General Faculty Meeting will be held in the Stewart Theatre on Tuesday September 17, 2002.
3. Approval of the Minutes, Meeting No. 1, August 20, 2002
The minutes were approved without dissent.
4. Remarks from the Provost
"I think this is a good time for me to reflect a little on entering my sophomore year as Provost and Vice Chancellor for Academic Affairs. I came a little over a year ago and now have been pretty much through a cycle in which I have observed all of the different events and activities and the timetable of the campus. I can reflect a little about what I found.
When I was interviewing here it was obvious that the budget was going to be an issue. I kept saying to myself that it is just a bump in the road. This bump is turning out more than a bit of a discontinuity. I think that has been the biggest eye opener for me in terms of the realities of dealing with the budget, of managing with diminishing resources, of trying to keep us on track so that we do not lose sight of our greatness and our potential. While we do not have all the resources that we would like to have, we still have considerable resources.
I was also not quite ready to deal with the size and scope of all of the activities that occur at this great public enterprise. I had been at an even larger university. When you are a professor, you do not know what is going on. You do your work, you are building your career, and you do not see all of what it takes to run an enterprise. I think we have a quality staff at a number of
different levels, whether it be Vice Provosts in my office or individuals that work under George Worsley, etc., that I think have their arms around what it takes for this university to be successful.
I am pleased with the way that I have seen faculty governance work here. It has been a pleasure to work with Phil Carter. He has been pretty open and I think he has been an effective Chair of the Faculty. It is impressive to see how much work goes into committees, that exist on this campus that really provide the input for how we are moving forward in a number of different areas. One committee I would like to single out that I think has really done an excellent job this past year is the University Level Promotion, Reappointment and Tenure Committee under Ellis Cowling. This group of twelve individuals really put in a lot of hard work and their report is really a pleasure to read. It is posted and I encourage you to look at the report of the RPT Committee and know that their activity is taken very seriously.
Another great pleasure in terms of how it worked out was the cooperation of a large number of groups on campus. As we were working through the summer to set the course structure for the fall semester, it became obvious, even in mid June, that the colleges, in order to take their budget cuts, were starting to do things that were affecting the whole enterprise. They were doing it in a way where they were compartmentalizing their activities. It was obvious that it would inflict a lot of difficulty and pain upon our undergraduates if there was not an intervention. I was very pleased at how cooperative the Deans were, of how we found limited resources to put some sections back and to develop a strategy; how Martha O’Donnell, in her last month of
service, and Louis Hunt worked tirelessly to help us assume the responsibility in an effective role in the Registrar’s Office that led to a process by which we monitored many parameters almost on a day by day basis: the sections that were filling, the interventions that we could make to add sections here and there, to put enough seats in place that would allow us to handle our
own undergraduates as effectively as we could as well as our lifelong learning and special--students to make sure there were enough seats left for them because they register last. This took a lot of team work, a lot of interaction between the Associate Deans in the colleges and the Registrar’s Office. It did get a sentence or two in the Technician when they did an article on
this. I think in reality it was really nice to see people looking at the higher good of making things work for our students to come and get this done. We will probably have an equal challenge in the spring semester.
I would like to say what themes I see trying to emphasize on the academic side for the next year. I think one of the key issues that we are working on deals with infrastructure. Again, dealing with the budget, caused many of our units to clean out their operating budgets. We have a problem with individual units where departments are barely able to pay their phone bills, to do professional development, or to have copying done, etc. We have to deal with having a quality infrastructure.
Another area that I think deserves some special attention has to do with retention of all of our students, particularly undergraduates. I am in the process of forming a retention task force. You will be hearing more about the charge to that ad hoc committee and what we hope to accomplish in terms of getting better data, interpreting what we have learned from our past history, and determining whether or not we can take steps to improve retention and graduation rates.
There is a search for a new Vice Provost for Diversity and African-American Affairs. When I last got an update, there were already forty or fifty applicants for the position. We are taking this search very seriously. There will be both internal and external candidates. There will be an opportunity for individual Senators and faculty to meet the candidates as we try to get
someone in place possibly by as early as January, but more likely July 1.
I think it is very important for us to have quality university libraries. I support Susan Nutter in what she is trying to accomplish under very difficult circumstances. I want us to try to hold on to our very prominent national ranking in the library. I think it is a resource that is very important to faculty and students in terms of their research and also as a sense of place where they can get things done on the campus.
The compact planning process has begun. For the next three-year cycle, in fact all of this year we are just playing out the last expression of compact planning from essentially three years ago. We will want to see what will take place in the second three years of compact planning as we move forward. I review these themes of infrastructure, retention, diversity, library and
compact planning. I have not yet said what I felt would be my main overall theme in how we move the university to the next level. I think anyone who comes in at a senior administrative position tries to achieve that. It depends on the quality of what we do in our undergraduate programs and the quality of our students which we see improve every year, but it also is the
research enterprise that we try to expand. To expand the number of doctoral students, post doctoral experiences, the overall research that takes place, providing undergraduates an opportunity to participate in research I think is very important as well. That is not an exquisite theme at this point, but it is expressed through the compact planning. If you look at the details
of college departmental compact planning activity, it does address such characteristics of having a higher institution or departmental profile nationally. The budget situation is a serious issue for all of us, and we have a lot of uncertainty as to what exactly will be our resources. There will probably be another tough year ahead. I think with effective planning, with
discipline, possibly having to get a little smaller before we get larger again that we can be very successful as a university."
Chair-Elect Daley wanted to know if announcements will be sent out to the faculty to alert them that compact planning has begun.
Provost Cooper responded that he hopes that they have been received by the faculty. He stated that they have sent announcements out to the Deans, Directors, and Department Heads in hopes that it has been disseminated through the departments and the Vice Provost Office.
Provost Cooper stated, "Compact Planning has begun the first cycle that will be completed in early October. The whole expression of compact planning takes until the spring. There is a time table that can be found on the web at http://www2.acs.ncsu.edu/UPA/compactplan/index.htm .
Senator Lytle, referring to a comment that the Provost made, wanted to know if bigger is better.
He asked, "Has it been considered that there may be a size beyond which efficiency begins to decrease?"
Provost Cooper stated, "We are obliged in terms of a contract with the state in terms of the bond referendum to have a certain enrollment that will grow literally over a ten-year period. Ultimately in terms of serving the citizens of the state, we designed a plan for us to get a little larger. As I see ourselves today however, I am worried about the student faculty ratio getting a
little bit out of line with our goals of being research one and very effective in our ability to carry out research and give our students a good experience. I would like to see us hold the lines on support personnel and grow the faculty somewhat. That is very difficult because faculty soon start to complain that there are not enough people to help out, and that they are doing a lot of things that they might not want to do. It is a fact of life that we hear all kinds of noise about greater productivity in our work environment. I hope that we can apply some of that to our own experiences. I think we need to add faculty as a high priority here. I am pleased that even in a difficult year, we were able to find the resources last year to hire some eighty new faculty. Overall we probably have had somewhat of a decline of faculty but not full time tenure track faculty. I would like to keep that momentum. That will take some sacrifice in other areas that we need to support. I do not know if we will be able to completely achieve goals along those lines. Can we be effective and get larger? I think there are examples when resources are there. The University of Michigan and The University of Wisconsin are big, very effective, and high quality operations. If we combine the Physical Plant that we have on the main campus with the full expression of the Centennial Campus, we will have ultimately
enough room. It is very difficult as I look at it. I do not control all of the momentum of what is happening with our space planning and our bond build-out. Even after the bond build-out we are still at 80 to 85% of the space that we need to carry out the operation. So we have to be creative. Maybe capital campaigns will provide other building opportunities that will allow for
quality space for us to do our work. If you look at the University of Michigan, their North Campus took up a lot of the capacity to get a little larger. I do not think during my career, we will see anything approaching that size. It is possible, if the resources are there to have a quality operation and grow a little."
Parliamentarian Gilbert wanted to know when the new Vice Chancellor of Research will be appointed.
Provost Cooper stated that an individual has been selected and has been approved by the Board of Trustees. He believes the Board of Governors will approve the individual sometime this month.
Senator Griffin asked Provost Cooper to speak more on student retention, specifically what initiatives he has in place.
Provost Cooper stated that he does not have anything to say specifically of what we should be doing. "I am hoping that this task force will begin looking at the ongoing details and examine how we might move forward on becoming more effective. That group will be formed, I believe, by the end of this week or early next week. I should be able to announce the members
shortly and ask the members to have a charge that we will distribute around the campus so that you will know their agenda.
There are other things that are taking place through some of the Senate subcommittees here relating to the curriculum in some of the elective requirements that might also afford some efficiencies. We are looking at a very interesting feature that is tied in with financial aid. It turns out that we have very decent graduation rates with students who studied full time every semester. Once a student starts in a part time mode for whatever reason, they take six years to graduate, or they drop out. Is it because of the advice that they get? Could we give better orientation to say that maybe taking on a loan is not as onerous as it appears especially if it means you can work more intensively, get out sooner, be able to get a good job and be able to pay those loans back? We should have an economic analysis, as part of a student’s orientation to the university, of the various ways that tuition/living expenses could be met. All of these areas are going to be discussed by the task force. We have to admit that retention is an issue and we should be able to do better. We will put our best minds to work in trying to address the issue."
Provost Cooper stated that if you look closely at the statistics for Georgia Tech, they are not much different from NC State. In certain respects we have nothing to be greatly ashamed of.
"I think we all have to try to do better. If we could become a little more efficient we can serve more students more efficiently and for example, as some get comfortable with progress toward degree, the information that should come out of that would allow for better course planning because it allows students to designate themselves part time and we have all that information
and all their course plans we should be able to predict more accurately what we should be offering and when we should be offering it."
Senator Fahmy wonders if a student who sits in a smaller class is more likely to stay.
Provost Cooper stated that they have some data now with respect to honor sections where we could begin to look at those students. It is hard to normalize in terms of overall credentials and the kind of experiences that students have had.
Provost Cooper apologized for having to leave to attend an unexpected meeting to represent the Chancellor in her absence. He plans to complete his answer on that question when he returns to the Senate.
5. NCSU Police Department
Tom Younce, Director of NCSU Police Department stated that the Police Department is not awash in money. Circumstances have also limited them. Approximately 80% of their budget is state appropriated. If the budget remains like it is, they have lost 5.5% this year and 7% last year for a 12% reduction in their budget. They are trying to be a little smarter in the way that they police. He introduced Colonel John Dailey, Deputy Director, and Sargent Jon Barnwell, Crime Prevention Officer. "They will take a few minutes to talk to you about the reduction in the security guard program among other things, and to give you some idea of why those decisions were made on the basis of information."
Comments from Colonel John Dailey
Colonel Dailey stated that NC State is a community of approximately 35,000 people. Everything that can happen in a community of that size can certainly happen on the university campus. "A significant part of our population thrives and enjoys disorder. Like any other Police Department, our officers are certified by the state. They have the same powers that the
Raleigh Police or your hometown police have. We have our own investigators. We are here 365 days a year. One thing that you will find that is unique about the campus policing is that we are willing to do things that other agencies can not afford to do such as unlock cars, escort you to your car at night, etc. The number one crime on all university campuses is larceny. The second most common crime is damage to property or vandalism. The third most common crime is breaking into vehicles."
Colonel Dailey stated that the victims of crimes in the last academic year were 1) students, 2) the State of North Carolina, 3) visitors, people not affiliated with the university.
Colonel Dailey stated that the theft of laptop computers happened approximately twice a week on campus. It is their hope that someone will give them a call from one of their campus phones or from one of the 291 emergency phones sprinkled around the campus. He noted that if you just press the button on the emergency phones that they automatically give a location to their communicators. Someone will respond. He stated that the communication center is always staffed. They have direct communication with the Raleigh Police and there are typically six to eight police officers working at any time.
When and Where Crime Occurs on Campus
Sargent Barnwell stated that studies that they have done shows that the majority of criminal activities are occurring Monday through Friday from 8 a.m. to 5 p.m. That is when the majority of the buildings are unlocked. They would like to develop a heightened sense of awareness, make sure someone locks the doors and encourage folks to not leave property unattended.
Senator Griffin wanted to know why there are high incidents in residence halls when students should be in class during that time.
Sargent Barnwell stated that the majority of people tend to think that criminal activities occur on the fringes of campus. The density match shows that it is more concentrated toward the central campus.
"In the parking lot areas, we take the average time of when the last known security went down and divide it up into day and night. When a person is going to break into a car they are going to do it during the day time. Some of the areas that are targeted are Dan Allen Deck, the Varsity Park and Ride as well as some of the ones around the residence halls. No one breaks
into a car hoping that there is something they want. They usually physically see something that peaks their interest. To avoid becoming a victim to having your car broken into, do not leave any item of value visible.
We had roughly one dozen aggravated assaults this past year. Of those, nine were students on students, and the majority were alcohol related. We had one that was domestic involving a student and her significant other, and one that was two people who were not even affiliated with the university. There was one carjacking that occurred in late May. In all of these instances, a suspect was identified by the NCSU Police Department and appropriate action was taken."
State Property Theft
Sargent Barnwell stated, "In the year 2000 we were well under $50,000. In 2001 we were still well under $50,000. In 2002, January through August over $220,000 worth of state property had walked off. We have made three significant arrests. One arrest was of a former employee, one of a student, and one of an opportunist that came on campus. The Police Department is out making arrest, to address this. We have formed a task force to try to address why and how this property is walking off. We are trying to educate our community to let them know what’s happening, so they will not become a victim.
We did a significant study here at the library and found that the majority of criminal activity occurring at the library is on Wednesdays from 10 a.m. to 2 p.m. That is the time that we are going to try to be in this area. We are trying to concentrate our efforts more on the problem areas to address those situations.
To reduce crime here on campus is a shared responsibility. We have to work together. We want to get the word out to the community. Right now the word on the street is that we are easy pickings."
Senator Sawyers wanted to know, in relation to the larcenies and burglaries, if the perpetrators are primarily students, off-campus folks, or employees.
Sargent Barnwell responded that the majority of it is opportunists who are not affiliated with the university but can fit the profile of people of the university.
Chief Younce stated that one of the unique things on campus is that they can trespass people. "We have certain criteria that we have to follow to do that. If we have someone that is in your building that is suspicious, a non student that is acting in a strange way we can trespass him/her and say that you cannot come back on NC State property again. If they do, he or she will be
arrested for trespassing. We have that tool to work with when people call us about suspicious people."
Senator Lytle stated that this is state property and unless someone does something wrong, what are the legal grounds for expelling them.
Chief Younce responded that those legal grounds were applicable to someone here that violates NC State’s rules and regulations, that were not part of the campus, and interfered with the normal business.
Senator Headen wanted to know the percentage of perpetrators who are not from the university.
Sargent Barnwell stated that he was not sure of the numbers but noted that it is more people who are not affiliated with the campus.
Colonel Dailey stated that they arrested 92 people last academic year for charges other than traffic. It is his sense that the employees that they arrested were for more significant, more "high value" crimes.
He noted that, on their website, the calls that are received for the last twenty-four hours are posted. If there is a significant crime on campus, a mass emailing is sent and information is also put on their web site.
Senator McRae pointed out that the crimes that occur at night are generally assaults which are much more serious than those crimes that occur during the day. His graduate student was assaulted by three perpetrators. He stated that it seems to him that we need to broaden the trespass by putting up signs stating that after a certain time at night the campus is closed to non
Senator McRae pointed out that in a lot of the buildings, the janitors will prop all of the office doors open and close them only after they have finished. That is a practice that needs to cease.
Senator Fahmy stated that he disagrees with Senator McRae on the plan of closing the campus after a certain hour. The library is open. There are many people who attend the library and there are people who are not faculty nor students but still have legitimate reasons to be on campus. He does not think that can be enforced. Senator Fahmy wanted to know if there has been an increase in crime in the library since the security guards have been eliminated.
Chief Younce stated that the security guards were paid for by the library and the decision to cease the funding was made by the library. An effort is being made now to hire a private contracting firm to pick up some of the duties that the security guards were doing. Hopefully that will be resolved within the next week or so.
Senator Lytle commented that this is a problem in professional conferences and meetings. People come in dressed as if they were one of the conference attendees and steal laptops, LCD projectors, etc. This is sufficiently common. It is getting some real notice in the press.
Chief Younce stated that they saw crime going down in the nineties. Now they are starting to see it rise again. There is probably going to be a pretty dramatic rise in crime over the next four or five years because what happened in the nineties is that the baby boomers aged out.
Chief Younce stated that there is an insurance program to insure your computers. It is probably worthwhile now because of the way the budget is. If something gets lost, it may not be replaced quickly.
Senator Peacock wanted to know, of the $220,000 worth of missing equipment, how much of it was computer equipment.
Sargent Barnwell stated that the majority of it is computer equipment.
Senator Lytle wanted to know if there is a relationship between the crimes and the state of the economy.
Chief Younce responded that most criminologists will say that there is a relationship between the economy and crime. There does not appear to be a relationship between poverty and crime.
Chief Younce stated that their basic philosophy is that one crime is too many, and that is what they are working toward. He solicited the campus community’s help in trying to keep the campus safe.
Chair Carter commented that in the reports of the Chronicle on Higher Education, NC State is ranked very well nationally in terms of campus safety. He believes that it is due to the Campus Police Force.
Academic Policy Committee
Senator Sarah Ash, Chair of the Academic Policy Committee, reported that the committee met last week and reviewed some of the activities from last year and discussed what they might be focusing on this year. Thomas Conway attended the meeting and updated the committee on progress toward degree.
Senator Nina Allen, Chair of the Governance Committee, stated that she would like the committee to look into tenure policies and to bring up the issue of whether to have a single book that every Freshmen should read.
Chair Carter wants to know if there are procedures in place to address what happens to a person who is tenured in a department when the department no longer exists.
Senior Vice Provost Abrams responded that there are no procedures in place for that other than tenure is an institution’s responsibility. If a department is terminated, unless it is terminated on the basis of financial exigency, there is still the institutional responsibility for tenure. "I believe in cases where departments have cease, to exist or they have been recombined, we have
not had any tenured faculty who have lost positions."
Senator Griffin wanted to know if the MDS still exists. He stated that people seem to be lining up to get access to various faculty who are currently part of the MDS but they are active in other departments.
Senior Vice Provost Abrams stated, that is a discussion point with Dean Brady. There has not been anything done to do away with MDS.
Senator Sawyers requested that the Governance Committee look into a carry over item from a prior year dealing with examining and potentially rewriting the policies, with Legal Affairs, dealing with discharge of tenured faculty.
Senior Vice Provost Abrams stated that the only policy of discharge of tenured faculty is the tenure policy. There is a code requirement for a hearing in a case of discharge of tenured faculty. The tenure policy has more to do with the process of promotion and tenure review than anything else in the policy under which there could be the discharge of a faculty.
Senator Allen wanted to know why that was bought up in the first place.
Senator Sawyers responded that there are some concerns about the procedure and how the procedure did or did not work very well in the case of the discharge of a full professor in his department.
Personnel Policy Committee
Senator Scott McRae, Chair of the Personnel Policy Committee, stated that the committee suggested three items that they would like to focus on this year.
1) The actual benefits for Emeritus Faculty
2) The delay of start-up packages for junior faculty who were hired within the past two years, because of budget problems
3) A review of the current promotion and tenure regulations to re-examine last year’s rewrite and to see if anything else needs to be done.
Senator Allen commented that the CALS faculty met with Dean Oblinger who promised that all junior faculty will get the funding that they were supposed to get.
Senator Lytle stated that he discovered that the voting roster of the faculty appears to be in bad shape.
Senior Vice Provost Abrams stated that the voting roster is supposed to contain all faculty from the rank of instructor, assistant professor, associate professor, and professor, all visiting faculty who have been employed for a year or more, and all emeritus faculty. The now nonexistent Office of Academic Personnel Service ran a list of the voting faculty each year based on those rules. Human Resources has that authority and responsibility now.
Senator McRae stated that not all departments consider emeritus faculty as voting faculty.
Senior Vice Provost Abrams stated that emeritus faculty have voting rights in the general faculty but do not have voting rights in promotion and tenure decisions.
Resources and Environment Committee
Senator Richard Bernhard, Chair of the Resources and Environment Committee, stated that one of the issues that his committee will be addressing this year is transportation. The Director of Transportation will be attending their next meeting. He plans to invite him to address the Senate in October.
The committee plans to address faculty computing. Senator Bernhard plans to invite Tom Miller and Sam Averitt to one of their meetings to discuss this issue.
The final item they are planning to address is recycling on campus.
Senator McRae stated that his suggestion on faculty computing is to try to get it put into the college and departmental budget as a line item.
Senator Ash wanted to know if the round-about was done by the city.
Senator Bernhard responded yes.
Senator McRae stated that we are not solving the problem of how to get people across Hillsborough Street by putting in roundabouts.
Senator Lytle suggested that the Senate needs to pass a resolution to prevent compound roundabouts.
Chair Carter stated that some colleagues would like to know why everyone else is having to cut their budget, while the Department of Transportation is increasing parking fees by 9%.
Senator Bernhard stated that their budget has to balance. He noted that the expert on this issue is Ronnie Wright, who presents a plan each year that covers their debt and their staff. The increase was mainly due to the loss of the fine money.
Senator Tetro commented that when she has to live with a salary that has diminished over the last two years and someone chooses to charge her 9% more to park, she feels that it is personal.
Senator Bernhard suggested that anyone who has complaints or questions concerning the 9% increase should speak with Ronnie Wright.
Senator Fahmy wanted to know if there is a reason why the parking spaces that are assigned "AS" and Vendors are increasing, while the unrestricted spaces are decreasing.
Senator Bernhard stated that there are more vendor spaces due to the ongoing construction.
Chair Carter adjourned the meeting at 5:00 p.m.