DECEMBER 2, 2003
Present: Chair Daley, Secretary Weiner, Past Chair Carter, Parliamentarian Corbin, Katie Perry, Acting Provost; Senators Allen, Atkin, Batra, Beasley, Bernhard, Branson, Brownie, Bruck, Griffin, Hammerberg, Headen, Honeycutt, Hooper, Jasper, Kasal, Khosla, Krotee, Matthews, McRae, Middleton, Misra, Peacock, Rice, Smith, Stoddard, Tetro, Tyler, Warren
Excused: Senators Atkin, Brothers, Fikry
Absent: Bitting, Deluca, Estes, Fahmy, Lucovsky,
Visitors: David Goldsmith, Librarian; Susan Nutter, Vice Provost & Director of Libraries; Pam Mueller, News Services; Martin Hubbe, Associate Professor, Wood & Paper Science; Charles Duncan, Technician; Jon Barnwell, Chair, Staff Senate; Arthur White, Associate Vice Chancellor of Student Affairs; Randy Lait, Business Manager, University Dining; David Shuford, Graduate Student, ULC Member; Gail O’Brien, Associate Dean, Humanities and Social Sciences; Joe Herkent, Interim Director, Interdisciplinary Studies; Matt Zingraff, Associate Dean, Humanities & Social Sciences; Mark Matthews, Student Senate President ProTempore; Kristin Antelman, Libraries; Pete Ellis, SMA
1. Call to Order
Chair Dennis Daley called the seventh meeting of the fiftieth session of the North Carolina State University Faculty Senate to order at 3:00 p.m.
2. Welcome and Announcements
Chair Daley welcomed Senators and Guests.
Chair Daley announced that the Thomas Jefferson Scholars are holding a book drive. They are looking for any type of journal texts, classic literature, and scientific equipment resources. The contact person is Megan Guthrie at email@example.com.
Former Provost Stuart Cooper has been appointed as Chair of the Chemical Engineering Department at Ohio State University.
3. Approval of the Minutes, Meeting No. 7, November 18, 2003
The minutes were approved unanimously.
4. Issues of Concern
Senator Tetro is concerned about the poor use of the academic progress reporting system that was designed by Registration and Records for use by faculty to allow students to be informed regarding their academic progress.
Chair Daley assigned the issue to the Academic Policy Committee.
5. Remarks from Dr. Katie Perry, Senior Vice Provost
Dr. Perry stated that she has been in the position of Senior Vice Provost for two months and is feeling amazingly comfortable at this point. “It has been a good two months and I have enjoyed learning a lot of things. I think the comfort level does stem from working a lot with issues on the university level that I formerly worked with on the college level. I have simply changed the aspect from which I view them and there really have not been any big surprises. The fun part has been that there were a lot of things that I believe were very close to completion and fruition when the changes occurred that went into a holding pattern and have now somewhat been released and are coming to closure.
I know you all have passed off on your review of the special faculty regulation and it is now going through the rest of the administrative process. There will be a few tweaks in that but no big content changes. Issues like that one were certainly already into the pipeline and coming close to closure and the credit for those items certainly goes to the previous incumbents of this office.
The Provost shared with you our reorganization. I would like to point you to the web site that reflects that reorganization. Basically the two units have become one and are now going to be referred to as part of the Office of the Provost. If you see things as we rework that site that you think would help the faculty, department heads, etc., please share those with us.
We are going to start working on the RPT site which is wonderful in that everything is there. We continue to get a lot of questions about things that are there which does tell me that it is not quite as friendly to navigate as it could be. Once we get some prototypes on a rework of that I hope that we can come to this body and ask for input.”
Senator Honeycutt wanted to know if the reorganization involves the Director of Undergraduate Affairs.
Senior Vice Provost Perry responded that the reorganization was Academic Administration and Academic Affairs, which were the Frank Abrams and Bruce Mallette groups. There has been no change in the James Anderson group other than he has left and the interim in that position is Jo Allen.
6. Remarks from Linda Brady, Dean of the College of Humanities and Social Sciences
“I appreciate the opportunity to update members of the Faculty Senate on the administrative restructuring underway in the College of Humanities and Social Sciences. The goals of this restructuring are to enable CHASS to more effectively support existing interdisciplinary programs and to provide the infrastructure that will enable the college to expand the range of interdisciplinary academic opportunities available to NC State students.
In the fall of 2002, CHASS proposed an emphasis on interdisciplinary programs as the major theme of its Compact Plan for 2003-06. This commitment was reiterated in our draft Compact Plan for 2004-07, which was briefed to Provost Oblinger last month. Our plan is to build on historic investments in interdisciplinary programs in CHASS in ways that will enable us to serve more students, both within the college and across the university.
In December 2002, a Task Force on Interdisciplinary Programs was charged with reviewing the status of interdisciplinary programs in CHASS and making recommendations to me about how the college could more effectively organize and deliver interdisciplinary programs. Professor Walt Wolfram, Department of English, chaired the Task Force. Other members were faculty from across the college, a student representative from the Division of Multidisciplinary Studies, and a faculty member from another college.
The Task Force was asked to consider issues related to programmatic structure and implementation, staff, financing, evaluation and assessment, and space. I made it clear to the Task Force that their recommendations would be advisory to me and would be taken into account in the decision about whether, and if so how, to restructure.
In the spring of 2003, the Task Force majority report recommended a shift away from a divisional model, with the relocation of administration to the Dean’s Office and the reassignment of current faculty members in the Division of Multidisciplinary Studies to existing departments. Minutes of Task Force meetings and the final reports - both majority and minority - are posted on the CHASS website. I considered these recommendations seriously in my decision to pursue this restructuring.
During the past several months I have consulted widely within the college and the university about this restructuring:
I have met twice with MDS faculty members as a group. I have also met individually with MDS faculty members on request. I have met with Walt Wolfram to discuss the recommendations of the Task Force and my plan for implementation of this restructuring; I have met with CHASS Department Heads, individually and collectively, to discuss this restructuring; I have informed the Dean’s Steering Committee and the Council of Deans as well as the Provost and the Chancellor; I have met with the Senior Vice Provost for Academic Affairs to discuss issues related to faculty appointments and processes for reappointment, promotion, tenure and comprehensive review; On October 20, David Greene, MDS Division Head, Walt Wolfram and I met with MDS students to answer their questions and reassure them that these changes will not negatively affect their educational programs or access to advisors; On October 22, I also met with the Chancellor’s Student Liaison Group on the rationale for these changes; On November 3, Associate Dean Gail O’Brien and I met with MDS Program Directors to discuss changes in the administration of interdisciplinary programs; and On November 21, the Bulletin carried an article for the University community that explains the rationale for these changes.
Effective July 1, 2004, the Division of Multidisciplinary Studies will be disbanded. The administration and support of academic programs offered or coordinated by the Division will be relocated to the Office of Academic Affairs in the College of Humanities and Social Sciences. Faculty with whole or joint appointments in the Division of Multidisciplinary Studies are being relocated to existing departments within the College of Humanities and Social Sciences or to appropriate departments in other NC State colleges, based on the negotiation of Memoranda of Understanding between individual MDS faculty, the appropriate Department Head, the Director of the appropriate Interdisciplinary Program, and the Interim Director of Interdisciplinary Programs.
The department will represent the tenure home of the faculty member, for purposes of administrative action (including initiation of reappointment, promotion, and tenure actions), general faculty support (e.g., provision of office space, clerical support, access to travel funds, etc.), and inclusion in the faculty governance system. If the faculty member resigns his or her position or retires from NC State, the vacant position is recalled to the Dean’s Office and will be returned based on the principles governing return of faculty lines to departments, with a specific emphasis on addressing the needs of interdisciplinary programs.
In the very few cases in which an appropriate departmental home is not available, the option of a full appointment in the CHASS Office of Academic Affairs is being considered. Our goal is to conclude the negotiation of individual MOUs by January 2004.
Faculty in the First Year College with courtesy appointments in the Division of Multidisciplinary Studies will continue to have courtesy appointments in the College of Humanities and Social Sciences.
Context for the Restructuring
This administrative restructuring is proceeding in an environment of shrinking state resources, growing undergraduate enrollments, and university-wide concerns about retention and graduation rates. Student enrollment, especially first-time North Carolina freshmen, continues to grow. CHASS is becoming an important college of choice for entering freshmen, and CHASS is the single largest recipient of internal transfers from other NC State colleges. Based on enrollment data for fall 2003, CHASS is now the second largest college at NC State.
The Task Force on Undergraduate Retention and Graduation Rates recommended in May 2003 that the university develop new undergraduate opportunities, with an emphasis on interdisciplinary, applied programs that will provide options to students unable to matriculate into their major of choice. Because of our historic commitment to interdisciplinary studies, CHASS can play a major role in addressing this need, by growing enrollments in existing programs and by taking the lead in developing new interdisciplinary offerings. But in order to do so we must both involve more faculty members in interdisciplinary programs and become more efficient in our delivery of existing programs. This administrative restructuring is designed to support these academic objectives.
Administration of Academic Programs
No academic programs currently offered through, or coordinated by, the Division of Multidisciplinary Studies will be eliminated. CHASS will continue to support the undergraduate majors in Science, Technology and Society and Arts Applications, along with the MDS self-designed degree. The college will continue to support the minors and certificate programs offered by MDS, as well as the Master of Arts in Liberal Studies (MALS). CHASS will continue to offer MDS 101 courses, support courses designed to satisfy the STS general education requirement, and serve as coordinator of the First Year Inquiry Program. We will continue to support the dual-degree programs with other colleges that draw some of the best NC State students to CHASS.
Interdisciplinary programs in CHASS will continue to operate as they have, with Program Directors assisted by interdisciplinary committees of faculty from across the college (and in some cases, from across the university). These directors and their committees will be responsible for academic matters such as curriculum and course development and admissions criteria for their programs.
The transition of administrative support for interdisciplinary academic programs and student services has begun. The administrative, clerical, and student services support for these programs will be physically relocated from 2806 Hillsborough Street to the CHASS Office of Academic Affairs in Caldwell 106. The responsibilities of the Associate Dean for Academic Affairs and the Associate Dean for Research and Engagement will be redefined effective July 1, 2004. The position of Associate Dean for Academic Affairs will be redefined as Associate Dean for Academic Affairs and Interdisciplinary Programs. Responsibility for graduate studies, currently assigned to the Associate Dean for Academic Affairs, will be reassigned to the Associate Dean for Research and Engagement, whose position will be redefined as Associate Dean for Research and Graduate Studies. This shift in responsibilities parallels the organization in most other colleges and universities, and will ensure that a major portion of the Associate Dean for Academic Affairs and Interdisciplinary Programs’ time will be devoted to interdisciplinary programs. The two Associate Deans will coordinate closely on the administration and support of interdisciplinary graduate programs, including the Master of Arts in Liberal Studies (MALS).
A new position, Director of Interdisciplinary Studies, reporting to the Associate Dean for Academic Affairs and Interdisciplinary Programs, will be created. The individual in this position will have substantial leadership responsibility for coordinating interdisciplinary studies in the College. He or she will work closely with the Associate Dean for Academic Affairs and Interdisciplinary Programs and the Directors of interdisciplinary programs in the College to ensure the needs of these programs are addressed in course scheduling, annual discussions of faculty hiring, the compact planning process, and College deliberations regarding future budget cuts. Professor Joseph R. Herkert from the Division of Multidisciplinary Studies is serving as Interim Director of Interdisciplinary Studies until June 30, 2004. Joe is working with Associate Dean Gail O’Brien, MDS Division Director David Greene, Directors of interdisciplinary programs, Department Heads, and me to facilitate the transition of academic programs and faculty members in this restructuring.
In January 2004 I will appoint a college-wide search committee, including faculty with extensive involvement in interdisciplinary teaching and research, to conduct an internal search for a new Associate Dean for Academic Affairs and Interdisciplinary Programs. This individual will assume the position on July 1, 2004, when Associate Dean Gail O’Brien returns to the Department of History. At the same time, we will launch a college-wide search for a permanent Director of Interdisciplinary Studies, with an effective appointment date of July 1, 2004.
We want to ensure as smooth a transition as possible, especially for students. Based on the meeting with MDS students held on November 20, I have requested their input on, frequently asked questions, which will be posted (with answers) on the CHASS website.
Institutionalizing a College-Wide Commitment to Interdisciplinary Studies
The administrative restructuring we are undertaking represents only the first step in guaranteeing a college-wide commitment to and adequate support for interdisciplinary studies. We must ensure participation in interdisciplinary teaching and research is recognized and rewarded in annual reviews, in the process of reappointment, promotion, and tenure, and in comprehensive review of tenured faculty. At the college level, I have made a commitment so that at least one of the two appointments the Dean makes to the Committee on Reappointment, Promotion and Tenure ensures the representation of interdisciplinary programs, by defining the goal of “balance and diversity” to include this dimension of faculty activity. In addition, we will establish a college-wide annual faculty award to recognize excellence in interdisciplinary activity, as we currently recognize teaching, research, and extension and engagement.
The CHASS Compact Plan for 2004-07 involves a substantial commitment to interdisciplinary programs, including the addition of new faculty lines, funding for administrative support, course development, and other operating expenses. The college cluster hiring initiative, which we will continue during the 2003-04 and 2004- 05 recruitment cycles, also provides an opportunity to build depth in faculty expertise.
In summary, we expect these actions will result in greater visibility for, and more efficient support of, interdisciplinary programs offered by the College of Humanities and Social Sciences. This fall we are moving to make new opportunities available to students, through proposals for undergraduate majors in Africana Studies and International Studies. We look forward to working with colleagues in other colleges to develop programs on the Environment.
I recognize that change is difficult, and that this restructuring is particularly difficult for those members of the faculty and staff of the Division of Multidisciplinary Studies. We will do our best to address their concerns during this transition.
I would be pleased to respond to your questions.”
Senator Honeycutt wanted to know how many of the ten faculty members are not tenured.
Dean Brady responded, three.
Senator Honeycutt wanted to know how many of the remaining seven faculty members are tenured within the Division of Multidisciplinary Studies.
Dean Brady stated that all of the tenure track faculty within the Division of Multidisciplinary Studies have tenure, some with joint or split appointments. For example, Floyd Hayes had a split appointment between MDS and Political Science. Craig Brookins has a split appointment between MDS and Psychology, so there are some examples of that as well.
Senator Honeycutt wanted to know with regards to the faculty core as it stood, those who were brought in as Assistant Professors with the understanding of being in the Division, how many of those are tenured within that division.
Dean Brady stated that a lot of this predates her history here, but her understanding is that David Green was hired as a tenured faculty member when he came to NC State specifically to direct the Art Studies Program.
Senator Honeycutt wants to know who will be responsible for organizing the blue card to award degrees that exists as of now.
Dean Brady stated that the administration of the programs will be similar to the way in which the programs currently operate. Each interdisciplinary program will be overseen by an interdisciplinary committee of faculty. There will continue to be directors of these programs and the administration will be run through the Office of Academic Affairs in the Dean’s Office.
Associate Dean Gail O’Brien stated that they are in the process of hiring a Student Services Assistant V who will be in the Dean’s office to work with the Director of Interdisciplinary Programs to coordinate that. They are also hiring a secretary for similar kinds of activity.
Dean Brady noted that all of these individuals would be located in Caldwell Hall so there will continue to be a single point of contact for students.
Senator Honeycutt wanted to know if there is a split appointment with the Dean’s office for these people.
Dean Brady stated that the goal has been to try to relocate as many faculty lines as possible into departments. “However we anticipate that there will be four current MDS faculty who will have 100% appointments in the Office of Academic Affairs in the Dean’s office. Again, the goal has been to insure that people would be relocated into an environment in which they would be positively received and they could continue to be productive.
The plan would be as much as possible to insure that we build Interdisciplinary Programs from the departments. I think in terms of some of the existing programs in which faculty have come together from existing departments, we do think that it is important to make a commitment to the recruitment of faculty who will provide a substantial amount of support to specific interdisciplinary programs and that is why for example in our compact plan request for the next fiscal year we have requested a position to support the science technology and society program. That program is not linked to a specific department and what we expect the Interdisciplinary Committee of faculty involved in that program to do is assess what the needs are in that area and then we will go out and recruit the best person that we can find to address those needs and then make the departmental appointment in the department that is appropriate, given the individuals background.”
Senator Headen wanted to know if there are implications for other colleges due to the changes that are taking place.
Dean Brady stated that one of the reasons that they included a faculty member from outside of the college on their task force was to insure that they address some of those issues. “We do not intend to make any changes in existing programs or existing services. Certainly we all know that we cannot, I want to separate any changes that may occur in conjunction with the administrative restructuring for many steps that might be taken as a result of future budget cuts. I think those are distinct issues. We do not expect to make any changes in any of the existing interdisciplinary programs, particularly programs like the dual degree programs with which we work with other colleges as a result of the administrative restructuring. We do think that we will see some efficiency improvement in terms of the administrative management of many of these programs. We do think interdisciplinary activity will have greater visibility in the college because it is being integrated as a major college initiative in compact planning, which has not been the case in the past. I don’t know what will happen in terms of the next round of budget cuts. We did not pursue this administrative restructuring to save money. We pursued it because the task force looked at the way in which our peers around the country are organized to deliver interdisciplinary programs and we found that the mode that had served as well in the past was not a model that made sense in the future.”
Senator Headen wanted to know if success is contingent on additional resources.
Dean Brady stated that it is not contingent on additional resources because they are reinvesting existing resources in replacing the student services person who has retired and hiring a full time secretary. There will be no diminishing of the resources associated with these programs. In fact, part of the compact plan request includes a major request of $90,000 for operational support for interdisciplinary programs, which will actually result in interdisciplinary programs having more resources than they have had to date.
Senator Honeycutt wants to know what would determine if this was a right move or not.
Dean Brady stated that she thinks there are a variety of indicators of success here. One certainly would be the number of students enrolled in interdisciplinary majors. “We think we have some real opportunities. We think that we need to do a more effective job of marketing the undergraduate major in science technology and society. We think that we should have substantially more students enrolled in that major at an institution like NC State. We would expect to see growing enrollments in existing and proposed interdisciplinary undergraduate majors. We also expect to see an expansion in interdisciplinary graduate programs, either PhD programs like the proposed PhD in communication rhetoric and digital media or in graduate certificate programs, for example, colleagues in Philosophy, Psychology, or working with folks in Computer Science to develop a cognitive science graduate minor which we think will appeal to students across the university. I think the primary goal in my view and the primary measure will be our ability to serve more students. Another indicator for me will be the extent to which faculty members across the college are involved in teaching and support of interdisciplinary programs. One of the ways you measure that is the extent to which we can expand the cross-listing of courses, the extent that we can expand the number of courses that are offered through a team teaching format. Again I think the lime of faculty activity in this area is another measure as well.”
Senator Tetro wanted to know if the Interdisciplinary Committee is composed of people from all the colleges in order to maintain an outreach into the colleges or is it a CHASS Committee.
Dean Brady stated, “We would expect the Interdisciplinary Committees that support each of the programs to continue to be structured in which they are currently structured. Some of those committees do, in fact, include faculty members from other colleges. We would not expect the committee structure to change or the ability of faculty in other colleges to participate in those interdisciplinary programs to change. We want to pursue programs related to the environment and one of the things that we think we are doing as a result of this restructuring is providing more infrastructure within CHASS to support the kind of contribution that we can make in working with colleagues in CALS, Natural Resources, and PAMS to expand at the university level our presence related to the environment. Again, what is being restructured is not the academic program, but the administrative support and where that support resides.”
Senator Tetro wanted to know how the programs that are beginning to develop going to maintain this connection to the other colleges.
Dean Brady stated that they have made two very important appointments in the college. They have appointed a Director of International Programs who is working with an Interdisciplinary Committee of faculty to develop the proposal for a BA in International Studies. “Based on the conversation that we have had with other deans we see real interest, particularly in Textiles and Management in bringing certain elective courses into that major or partnering with those colleges to insure that the kinds of courses that we would be adding to support a BA in International Studies would, in fact, also serve the needs of the College of Textiles. The appointment of the Director of International Studies, which is something that we have not had in the college, is a very important step. The other person who is really key in terms of making the linkages for all of our programs with other colleges is the Director of Interdisciplinary Studies in the college and that will be a continuing appointment. We will launch a search in January for a permanent Director of Interdisciplinary Studies within the college. Again, that will be a college level appointment within the Office of Academic Affairs. One of the major charges to that individual will be to insure that we continue to bring in faculty from other colleges and that frankly we better advertise the expertise that we have within CHASS to contribute to interdisciplinary programs that other colleges may be thinking about.”
A senator wanted to know if there is any specific plans to improve or increase the recruitment of more students into the program.
Dean Brady stated that they are totally redoing their website and they expect to use the website as a more student friendly tool. Another aspect of student recruitment obviously relates to orientation programs and doing a better job of advertising to students who are coming into the university. “I think we would use for any program but we think frankly, that with a more centralized administration we can have a much more effective recruitment strategy at the college level than simply leaving that recruitment strategy to one single division within the college. I think the bottom line in all of this is that the signal that we are trying to send is that certainly in the liberal arts and in the humanities and social sciences that interdisciplinary studies is a responsibility that we all have across the college, that at least some portion of our time should be devoted to or directed at participation in interdisciplinary teaching or research or engagement activities. Rather than the mode, which says that, interdisciplinary studies are the responsibilities of this particular group of faculty. There is no way that we are going to be able to expand our ability to serve students if we do not make this a college priority and if it is not viewed as a responsibility that is embedded across the college and that is really the fundamental goal here.”
Senator Tetro stated, “In your compact plan you wrote that you were going to stress interdisciplinary programs. If the other colleges haven't also put that into theirs how will it work?”
Dean Brady stated that what they are doing in their compact plan is indicating what their commitment is and the commitment of all of their departments. “We do have codicils to the compact plan. Codicil represents an agreement between at least two colleges to pursue work in a specific area. Included in our compact plan is a codicil related to research ethics with the graduate school that represents our commitment with them to pursue research ethics programs across the university. We also have a codicil with CALS, Natural Resources and PAMS focused on the environment that again reflects a commitment of those four colleges to collectively work in that area. There is a mechanism in the compact plan for colleges to indicate and the Provost has said that one of the factors that he would take into consideration in the allocation of funds in support of the various compact plans is the extent to which colleges are stepping up to partner with other colleges to be able to deliver some of these interdisciplinary programs. We think that there is not only an intellectual incentive for people to do this but certainly from a dean’s standpoint there is a financial incentive to do it because the Provost has made it clear that he thinks these sort of codicils are extremely important.”
Senator Honeycutt commented, “Your puzzle to disperse can be positive if you realize that you have already invested into a core of people who have built up expertise. In my opinion your only chance of winning is that you have built up the core. Associating yourself with the graduate dean and the research dean can make this successful. The research dean is very important here because anytime word comes down for an initiative with multidisciplinary studies they have to have a contact, someone to say rally around this. Instead of sending out one announcement, someone ought to champion it. Can this Director of Interdisciplinary Studies be that person with the Research Vice Chancellor?”
Dean Brady stated that they do need a contact within the college to make certain that when these opportunities come along that they can respond in a timely way. “It has been very interesting to me in looking at the way in which this tends to work. I think the traditional model has been that other colleges have come to CHASS to ask our faculty to participate in grants that may require an ethics component or social science component. What I am hoping this restructuring will do is put CHASS in a better position to be proactive in approaching some of you when we have opportunities in which we would benefit by having someone from science or engineering partner with us on a grant that we are proposing. So I think we are hoping that this will strengthen our ability to work with all of you.”
7. Reed Elsevier and ScienceDirect
Susan Nutter, Associate Vice Provost & Director of Libraries stated, “We can look back over the last fifteen years or so and most of the times that I have been in here to address you and to seek your guidance has been on this issue of scholarly communication and the dramatic growth in the price of serial and other academic materials, but also the fact that we see a growing problem in the delivery of scholarly information - a potential breakdown of the system. I am here again today to seek your guidance and council. I am thinking back to the early days when we talked about electronic journals and the hope of everyone was that in fact, prices were going to be contained or even reduced once we got over the hump of publishers learning how to publish electronically and making things available in that way and of course we predicted and it has turned out that just the opposite has happened, that they, in fact, have more control over our environment. The prices have risen dramatically and since 1990 we have seen a 250% increase in the cost of academic journals and at the same time expenditures in research libraries for academic journals have doubled but we buy far fewer academic journals with that doubling of expenditures.
This time we are looking at a publisher, Reed Elsevier, whose monopolistic behavior has put us in further crisis and put us at a decision point. We are seeing momentum developing across the country in the way universities have been responding to their proposed contracts to continue to deliver printed and electronic journals. We have to make a decision within this month at this university and with our partners, we have been doing this in partnership with TRLN which is North Carolina Central, UNC Chapel Hill, and Duke, and we are going to make a decision together. In doing so we have to have the faculty and student guidance on the direction that we should take. I want to tell you and reassure you that our every process in the Library is guided by faculty and student input. Faculty and students are involved in everything we do and I am not talking involved in very simple ways, but in the deeper more meaningful ways of developing guiding policy. We do this mainly through the University Library Committee, which has a good representation of faculty, undergraduate and graduate students. As well we have a representative to the library in every academic department. We work closely with them and we listen to what they have to say. With your guidance, with that committee’s guidance and with the library’s ability to manage its environment I think we have done a good job at this university at maintaining a set of resources that are serving our faculty and students well and we want to continue to do that. We take seriously our liaison process. We always feel that we are in contact with you and that you are involved in what we are doing. I want you also to know that we have talked to those library representatives. We have been out discussing this issue with every academic department. We have been to twenty-two personally so far. We have met with the Graduate Student Association. We meet with the Student Senate tomorrow night. We really are taking to heart our commitment to involving you. We do think that the scholarly communication system is as it stands now beginning to break down. We are making preparations for a new model. We obviously have to take some risks and guess at what that new model might be. That will be the topic of another discussion here but I want you to know that we are working on that and we will be back to talk to you. Thank you very much for your help and advice.”
Remarks from Michael R. Hyman, Chair of the University Library Committee
The Library this year suffered a $500,000 cut in its collections budget. That impacted significantly what the library can do as far as its serials and journal subscriptions. One of the steps that the library has taken in efforts to control its cost is to drop 80 journals from Elsevier. We are currently in negotiation with Reed Elsevier for their ScienceDirect product. It is a very convenient tool. You locate the journal through the library catalog. It takes you to ScienceDirect and with an instant click you can get to the journal that you want. Our contract expires at the end of this year. There are some unpleasant twist and turns to the renegotiation in the contract that we have been offered. We currently subscribe to approximately 700 and through TRLN we have shared access to roughly 1200 journals. The contract that we have been offered is that we have to re-subscribe to those 80 journals that we have already decided that we want to loose. That single handedly represents $140,000 a year. In addition to this we are going to be asked to sign on to a contract (three year binding contract) which does not give us the ability to control our cost by eliminating unwanted journals and it has an in-built 7% inflation cost irrespective of whether the prices go up or down. Current subscription for NC State to that service is $1.4M. If we sign that contract this is a projection of what the impact will be on our serials subscription budget, which represents 75% of our total budget. Currently our Elsevier subscriptions represent 11% of the total titles to which this library subscribes. As I was walking into the building today I counted how many stacks are down stairs. There are twenty-eight of them in a row. Elsevier represents roughly three of those stacks, a very small part of what we have and yet it accounts for 35% of our serials budget. If we subscribe and sign on to the contract that we have been offered within three years that will be 43%, within five years 49%, and if we continue with this projective we are going to be dealing with 67% of our budget going to less than what would be 10% of the total journals that we subscribe to. It is a direct impact on what the library can do. This is a bizarre but very effective way of doing business. So what are the potential solutions? If we sign the contract that has been offered or slightly modify it we will lose the ability to control the costs in this library and that will have a direct impact on what journals you can access. If we do not sign it we have the option to generate what they call a limited access model where we can make some very clear and rational decisions about the journal that we want to have subscriptions for.
Through a resolution we are asking your support to indicate to the Provost that we do not need to sign this contract. We do not need to renew ScienceDirect’s contract in its present “bundled”format.
Senator Bruck stated that he has no idea why anyone would sign the contract. “Is the purpose of NCSU Library to have a permanent stack of paper piling up in the halls or is the purpose of it to serve faculty, students, and staff as a resource? Why do we have journals?”
Hyman stated that he finds it staggering that we actually get charged twenty-five % extra for the electronic access.
Nutter stated that journals are to serve the needs for faculty and students. The graduate students and undergraduate students can’t go next door. In reality we need a core of materials that are going to serve people’s work.
Elsevier has a lot of very important titles. I bet most of you are using it and don’t realize it. They are throwing in a lot of losers and they get you to buy and pay for those losers in this way.
Senator Bruck wanted to know if it is legal for him to send an email to the entire faculty on campus and request the journals that they are subscribing to. Then he could publish a list of these and faculty could email their colleagues for copies of those articles they needed.
Nutter responded no to the latter part of his question. .
Hyman stated that the University Library Committee is working on a project that would begin collecting information on what journals are needed by faculty. As to Senator Bruck’s comments it seems that in the end it is the titles that you use as an individual, which you will know where to go to get. The issue that research libraries deal with has to do with long-term permanence and that is where the paper copies are going to come in. This is a commercial publisher so we don’t know ten years down the road whether they are going to be in the black and if we would have access to their electronic files. .
Senator Stoddard wanted to know if there is any kind of a movement for a national boycott.
Nutter responded that universities cannot collectively do that legally but in fact, because Elsevier owns a certain amount of our budget they could be accused of monopolistic practice and efforts have been made with the Justice Department. However, there have been many developments taking place at universities across the country have pushed this issue of bundling into the spotlight: “The Chancellor’s of the University of California system issued a statement that no institution can sign a contract individually with Elsevier; The Harvard University President who is an economist said that Harvard would not sign a deal that eliminated their control of both budget and content. A large amount of momentum is building. Elsevier is about to come back to us with a more attractive proposal to us because they see what is happening. Their stockholders are getting worried and if they can get us to roll and go with them and fold then I think we are back to this point in three years from now. Can we get your confidence in three years? It is a difficult situation.”
Senator Tetro wanted to know how the other schools in the Triangle system are working with this.
Hyman stated that TRLN which covers NC State, Chapel Hill, Duke, and NC Central are operating and negotiating as a team, and collectively they probably have considerably more power than they do individually.
Chair Daley called upon the Senate to have the first reading of the Resolution on Bundling Content and Elsevier
Senator Bernhard presented the resolution for its first reading and moved that the Senate suspend its rules to consider the resolution.
The motion was seconded.
The resolution was voted on and passed unanimously.
8. Remarks by Art White, Assistant Vice Chancellor of Student Affairs
Art White stated that social security numbers have been used as primary identifiers on this campus and it is a big issue with identity theft. The Provost and a group of Vice Chancellors formed a task force to investigate options for changing this practice and as a result the All Campus card numbers are being changed.
There will be two identification cards on campus, one being a badge. The All Campus cards are mainly used for meal plans, gym access, and the library. The badges which are also referred to, as proximity cards will be issued to those people who need to wear them. They are used to open doors.
Eventually the intent is to provide the information for this card to become a Visa or Check Card. The new banking relationship will be with Wachovia. This will not be mandatory. This option was offered to every bank in North Carolina but Wachovia was the only bank to respond.
White stated that everyone on campus is going to get a new identification card. He noted that there is no way to phase this in over time. These cards are going to be distributed in late December and when students come back in January the cards will be used. The old cards will no longer be valid. Faculty and staff will get cards through their departments.
For those who do not receive replacements in December there will be ID stations throughout the campus to assist them in getting a new card.
9. Old Business
Resolution on the State Budget
Senator Nina Allen, Chair of the Governance Committee presented the resolution for its first reading.
The resolution will be read again for second reading at the next meeting. It will be discussed and possibly voted on at that time.
Chair Daley adjourned the meeting at 4:45 p.m.