Breadcrumb Navigation:

Home > Contracts Library

Contracts Library

Updated: 07/18/2014

STANDARD UNIVERSITY CONTRACTS

PLEASE NOTE:  The Office of General Counsel (“OGC”) and the Purchasing Department have worked together to streamline the process for negotiating and processing contracts for routine transactions, not including Testing Service Agreements (“TSA”), research/intellectual property or real estate.

The OGC has drafted these Standard University Contracts for use when (1) contracting for the procurement of goods or services; (2) allowing others to use University facilities or (3) University personnel providing services for groups and individuals not related to the University.  The Standard University Contracts may seem specific to one department, but other departments can often use them with minor modifications by OGC.  The Standard University Contracts have been designed to simplify the contracting process by providing secure pdf fillable contract forms. 

NO MODIFICATION OF THESE FORMS MAY BE MADE WITHOUT THE PRIOR APPROVAL OF OGCIf you do not find an agreement here that meets your needs, OGC will work with you to develop a template agreement to meet your business needs.  For assistance or questions regarding the use of these agreements, please contact OGC at the following:

Phone: 919-515-3071
Email: ogc-contracts@ncsu.edu
Address: 304 Holladay Hall, Campus Box 7008, Raleigh, NC  27695-7008

Standard University Contract formats are subject to be updated at any time.  These contracts are current as of June 2011.  Future updates will be denoted in the upper right hand corner of each document.  To ensure that you are using the most current version of an agreement, please download the agreements from this website each time you need them.

Completed agreements should be forwarded for review and signature as directed below.

SIGNATORY AUTHORITY

Signatory authority depends on the type of Agreement.  For further information, please see the Delegation of Signature Authority Chart.  The signatory authority for each of the Standard University Contracts is identified below:

CATEGORIES OF STANDARD UNIVERSITY CONTRACTS

Academic Agreements
Athletic Agreements
Extension Agreements
Equipment Agreements
General Agreements
Facilities
Independent Contractor Agreements
Research Related Agreements

 

ACADEMIC AGREEMENTS

If you wish to enter into an academic, faculty or student exchange agreement with NC State, please use one of the following contracts and contact the Office of International Affairs or the appropriate NC State Department.

 
AGREEMENT/CONTRACT
USE & SIGNATORY AUTHORITY
1 3X Memorandum of Agreement This agreement is for use by the Office of International Affairs when entering into a “3+X” program with a foreign institution.  For assistance in completing this agreement please contact the Office of International Affairs at 919-515-3201.  The completed agreement is forwarded to the Office of International Affairs for review and signature.
2

Co-operative Employer Agreement

NC State Cooperative Education Program
This agreement is for use by the Cooperative Education Program.  NC State students alternate semesters of full-time study and full-time work experience.  For assistance in completing this form please contact the Director of the NC State Cooperative Education Program at 919-515-4420.  Completed agreement is forwarded to the Director for review and an authorized signature.
3 Extended Memorandum of Understanding This agreement is for use by the Office of International Affairs when entering into an agreement for an academic exchange with a foreign institution (long form).  For assistance in completing this agreement please contact the Office of International Affairs at 919-515-3201.  The completed agreement is forwarded to the Office of International Affairs for review and signature.
4 General Memorandum of Understanding This agreement is for use by the Office of International Affairs when entering into an agreement for an academic exchange with a foreign institution (short form).  For assistance in completing this agreement please contact the Office of International Affairs at 919-515-3201.  The completed agreement is forwarded to the Office of International Affairs for review and signature.
5 Intensive English Program Memorandum of Agreement This agreement is for use by the Office of International Affairs when entering into an agreement to provide intensive English instruction for students at a Chinese institution.  For assistance in completing this agreement please contact the Office of International Affairs at 919-515-3201.  The completed agreement is forwarded to the Office of International Affairs for review and signature.
6 Internship Agreement This agreement is for use by NC State Departments and Units when entering into a student internship agreement with a third party.  For assistance in completing this agreement please contact the Office of General Counsel at 919-515-3071. The completed agreement is forwarded to the Office of General Counsel for review and processing for signature by the Provost’s Office.
7

Short Term Experiential Partnership Agreement (“STEP”)

NC State Cooperative Education Program
This agreement is for use by the Cooperative Education Program.  The STEP program puts students to work, part-time (paid and unpaid), for one semester.  The students also take a six (6) hour course load.  For assistance in completing this form please contact the Director of the NC State Cooperative Education Program at 919-515-4420.  Completed agreement is forwarded to the Director for review and an authorized signature.
8 Social Work Memorandum of Agreement This agreement is for use by the Department of Social Work. Students within the Social Work program obtain hands-on experience by placement in a field instruction program or internship at participating organizations or agencies. For assistance in completing this form, please contact either the MSW Field Director at 919-513-2784 or BSW Field Director at 919-513-7503. The completed agreement is forwarded to the appropriate Director for review and an authorized signature.
9 Student Exchange Agreement This agreement is for use by the Office of International Affairs when entering into an agreement for a student exchange with a foreign institution.  For assistance in completing this agreement please contact the Office of International Affairs at 919-515-3201.  The completed agreement is forwarded to the Office of International Affairs for review and signature.

 

ATHLETIC AGREEMENTS

If you wish to enter into an agreement to sell athletic equipment to the Athletics Department or provide sport seminars and/or camps or to use an athletic facility, please use the following contracts and contact the Athletics Department.

  AGREEMENT/CONTRACT USE & SIGNATORY AUTHORITY
1 Aquatics Center Agreement Used by Carmichael Complex for groups that want to use the aquatics center.  For assistant in completing this form please contact the Carmichael Complex at 919-513-7421.  Completed Agreement is forwarded to the director of facilities and operations for the Carmichael Complex for signature.
2 Athletic Equipment Procurement To be used by the Athletics Department when negotiating no cost agreements with equipment suppliers. Completed agreement is forwarded to Purchasing for review and processing for signature.
3 Athletic Facility Use Agreement – Non-University User This agreement is to be used by Non-University entities wanting to use University Athletic Facilities. This agreement requires that Licensee provide proof of liability insurance with the University named as an insured party.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
4 Athletic Facility Use Agreement – University User This agreement is to be used by NC State Colleges and Departments wanting to use Athletic Facilities.  For assistance in completing this form please contact the Athletics Facilities Department at 919-513-1362.   Completed agreement is forwarded to Purchasing for review and processing for signature.
5 Carmichael Gym Complex Agreement This agreement is for use of Carmichael Gymnasium.  For assistance in completing this form please contact the Carmichael Complex at 919-513-7421.  Completed Agreement is forwarded to the director of facilities and operations for the Carmichael Complex for signature.
6 Sport Camp Agreement For use by University coaches when organizing sports camps for prospective NC State student athletes, involving the use of University facilities.  This contract requires proof of comprehensive liability insurance with the University named as an insured.  For assistance in completing this form please contact the Athletics Business Department at 919-515-3050.  Completed agreement is forwarded to Purchasing for review and processing for signature.
7 Sport Instruction Agreement For use by University coaches when independently providing athletic instruction for recruitment purposes, involving the use of University facilities. For assistance in completing this form please contact the Athletics Business Department at 919-515-3050.  Completed agreement is forwarded to Purchasing for review and processing for signature.

 

EXTENSION AGREEMENTS

If you wish to receive services from an NC State department, please use one of the following contracts and contact the appropriate department.

  AGREEMENT/CONTRACT USE & SIGNATORY AUTHORITY
1

College of Design Service Agreement

College of Design
For assistance in completing this form please contact the Associate Dean for Research and Extension at 919-515-8302.  Completed agreement is forwarded to the Associate Dean for review and an authorized signature.
2

College of Education Service Agreement

College of Education
For assistance in completing this form please contact the Associate Dean for Research and Administration at 919-513-4328.  Completed agreement is forwarded to the Associate Dean for review and an authorized signature.
3

College of Education Service Agreement - Agencies of Other States

College of Education

For assistance in completing this form please contact the Associate Dean for Research and Administration at 919-513-4328.  Completed agreement is forwarded to the Associate Dean for review and an authorized signature.
4

CVM Training Agreement

College of Veterinary Medicine
This agreement is for use by the College of Veterinary Medicine to organize and manage an outside agency’s training and continuing education program.  For assistance in completing this form please contact the Business Office in the College of Veterinary Medicine at 919-513-6382.  Completed agreement is forwarded to Purchasing for review and processing for signature.
5

Horse Training Agreement

College of Veterinary Medicine
This agreement is for use between the NC State Horse Training Facility and horse owners for the provision of training, foaling or breeding services. Horse owner’s liability insurance may be required, depending on the dollar value of the horse.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
6

IES Service Agreement

Industrial Extension Service

College of Engineering
If assistance is needed completing the agreement template, please contact the Executive Director of Industrial Extension Service at 919-515-2358. Completed agreement is forwarded to the Executive Director for review and an authorized signature.
7

Institute for Next Generation IT Systems Service Center Service Agreement

College of Engineering

If assistance is needed completing the agreement template, please contact the Business Officer for Next Generation IT Systems Service Center at 919-515-4470. Completed agreement is forwarded to the Executive Director for review and an authorized signature.
8

NCCES Service Agreement

North Carolina Cooperative Extension Service

College of Agriculture and Life Sciences
If assistance is needed completing the agreement template, please contact the Associate Dean and Director of Extension Administration at 919-515-2813.  Completed agreement is forwarded to the Associate Dean for review and an authorized signature.
9

PVQE Crop Agreement

North Carolina Cooperative Extension Service

College of Agriculture and Life Sciences
This agreement is for use by the College of Agriculture and Life Sciences to lease farm land.  For assistance in completing this form please contact the  NCARS Special Projects Manager at 919-515-2717.   Completed agreement is forwarded to the Associate Dean for review and an authorized signature. 
10

Science House Agreement

College of Physical and Mathematical Sciences
If assistance is needed completing the agreement template, please contact the Director of the Science House at 919-515-6118. Completed agreement is forwarded to the Director for review and an authorized signature.
11

Solar Center Agreement

College of Engineering
If assistance is needed completing the agreement template, please contact the Executive Director of the Solar Center at 919-515-3480. Completed agreement is forwarded to the Executive Director for review and an authorized signature.
12

Textiles Extension Agreement

College of Textiles
If assistance is needed completing the agreement template, please contact the Associate Dean for Extension at 919-515-6500. Completed agreement is forwarded to the Dean of the College of Textiles for review and an authorized signature.
13 Training Agreement (generic) This agreement is to be used when a NC State department is providing training services to an outside entity.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.

 

EQUIPMENT AGREEMENTS

If you wish to borrow NC State owned equipment or are willing to loan/lease your equipment to NC State, please use the following contracts and contact the appropriate department.

  AGREEMENT/CONTRACT USE & SIGNATORY AUTHORITY
1 Equipment Donation Agreement This agreement is designed to be used when an outside entity wishes to donate equipment to the University at no cost.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
2 Equipment Loan Agreement for Non-NC State equipment This agreement is designed to be used when an outside entity wishes to loan equipment to the University at no cost. For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
3 Equipment Loan Agreement for NC State equipment This agreement is designed to be used when an outside entity wishes to borrow equipment from the University.  For assistance with this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
4 Special Equipment Lease Agreement This agreement is to be used when negotiating with equipment suppliers for the use of equipment at no cost to the University.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
5 Special Equipment Loan Agreement This agreement is to be used for an equipment loan to the University, at no cost, if there is any possibility that the equipment may be used for sponsored activities by third parties at any point. For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.

 

FACILITIES

If you are interested in using a NC State facility, please use one of the following contracts and contact the appropriate department.

  AGREEMENT/CONTRACT USE & SIGNATORY AUTHORITY
1 4H Youth Camp This agreement is for use of 4-H Youth Camps and Centers.  Please contact the Director of the camp you wish to use for assistance in completing this form.  Signatory authority granted to the Extension State 4-H Leader, with authority to further delegate to the local level.
2 Aquatics Center Agreement Used by Carmichael Complex for groups that want to use the aquatics center.  For assistant in completing this form please contact the Carmichael Complex at 919-513-7421.  Completed Agreement is forwarded to the director of facilities and operations for the Carmichael Complex for signature.
3 Arboretum Facility Agreement This agreement is to be used by individuals wanting to hold a wedding at the JC Raulston Arboretum.  For assistance in completing this form please contact the Arboretum at 919-515-3132.  Completed agreement is forwarded to Purchasing for review and processing for signature.
4 Athletic Facility Use Agreement – Non-University User This agreement is to be used by Non-University entities wanting to use University Athletic Facilities. This agreement requires that Licensee provide proof of liability insurance with the University named as an insured party.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
5 Athletic Facility Use Agreement – University User This agreement is to be used by NC State Colleges and Departments wanting to use Athletic Facilities.  For assistance in completing this form please contact the Athletics Facilities Department at 919-513-1362.   Completed agreement is forwarded to Purchasing for review and processing for signature.
6 Carmichael Gym Complex Agreement This agreement is for use of Carmichael Gymnasium. For assistance in completing this form please contact the Carmichael Complex at 919-513-7421.  Completed Agreement is forwarded to the director of facilities and operations for the Carmichael Complex for signature.
7 Centennial Campus Use Agreement – Non-University User This agreement is for use of an outdoor space on Centennial Campus.  For assistance in completing this form please contact the Centennial Campus Development Office at 919-513-7961.  Completed agreement is forwarded to the Centennial Campus Development office for review and processing for signature.
8 Centennial Campus Use Agreement – University User This agreement is for use of an outdoor space on Centennial Campus.For assistance in completing this form please contact the Centennial Campus Development Office at 919-513-7961.  Completed agreement is forwarded to the Centennial Campus Development office for review and processing for signature.
9

CVM Use – License Agreement

College of Veterinary Medicine
This agreement is for use of space at the College of Veterinary Medicine.  For assistance in completing the form please contact the College of Veterinary Medicine at 919-513-6786. Completed agreement is forwarded to Purchasing for review and processing for signature.
10

Facilities Use Agreement

NCSU REG07.25.12 - Solicitation

NCSU REG11.55.02 - Assemblies, Events, and Public Addresses

This agreement is for use of non-classroom and non-laboratory space at the University.  For assistance in completing this form please contact Purchasing at 919-515-2171. Completed agreement is forwarded to Purchasing for review and processing for signature.
11 Field Day Sponsorship Agreement Specifically drafted for use by the College of Agriculture and Life Sciences to permit Sponsors to use University facilities to co-sponsor Field Days with the University.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
12 Housing Agreement and Conference Housing Terms and Conditions This agreement is for housing of conference attendees.  For assistance in completing this form please contact Housing at 919-515-4398.  Completed agreement is forwarded to Housing for review and processing for signature.
13 Lab Use Agreement This agreement is for use of laboratory space at the University.  For assistance in completing this form, please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
14 IEI Commons Use Agreement for NCSU Users This agreement is to be used by Non-University entities desiring to reserve the common areas of the James B. Hunt, Jr. Library.  For assistance in completing this form please contact the Events Manager of the Institute for Emerging Issues at 919-515-7741.  Completed agreement is forwarded to Purchasing for review and processing for signature.
15 IEI Commons Use Agreement This agreement is to be used by NC State Colleges and Departments desiring to reserve the common areas of the James B. Hunt, Jr. Library.  For assistance in completing this form please contact the Events Manager of the Institute for Emerging Issues at 919-515-7741.  Completed agreement is forwarded to Purchasing for review and processing for signature.
16 McKimmon Center Reservation Agreement This agreement is for use of the McKimmon Center. For assistance in completing this form please call the McKimmon Center Client Relations Office at 919-515-2277.  Completed agreement is forwarded to the McKimmon Center Client Relations Office for review and processing for signature.
17 Stewart and Thompson Theatre License Agreement This agreement is for use of Stewart and Thompson Theatres.  For assistance in completing this form please contact Arts NC State at 919-513-3566.  Completed agreement is forwarded to Purchasing for review and processing signature.
18 Ticket Sales Agreement This agreement is for use by Ticket Central for selling tickets for an on-campus performance. For assistance in completing this form please contact Ticket Central at 919-515-1100. Completed agreement is forwarded to Purchasing for review and processing for signature.
19 University Communications Agreement This agreement is for filming or photographing a university location.  This agreement requires that the user carry insurance and name the University as an additional insured.  For assistance in completing this form please contact University Communications at 919-515-3871.  Completed agreement is forwarded to Purchasing for review and processing for signature.

 

GENERAL AGREEMENTS

If you wish to amend or terminate an existing contract with NC State, please use one of the following contracts and contact the appropriate department.

  AGREEMENT/CONTRACT USE & SIGNATORY AUTHORITY
1 Amendment Must be used to amend/change any of the University’s “standard format” agreements by listing the changes (e.g., cost, term, etc.) being made to the agreement.  Original agreement must accompany the Amendment.  Signatory authority remains with authorized signers of original agreement.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed amendment is forwarded to Purchasing for review and processing for signature.
2 Contract Termination Can be used to terminate any of the University's “standard format” agreements.  Signatory authority is granted to the University official who signed the original contract.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed terminations must be forwarded to Purchasing for review and processing for signature.

 

INDEPENDENT CONTRACTOR AGREEMENTS

If you are a NC State College or Department wishing to procure outside services, please use one of the following contracts.

  AGREEMENT/CONTRACT USE & SIGNATORY AUTHORITY
1 Business Associate Addendum This agreement is used primarily by Student Health Services, the Counseling Center and Sports Medicine Department.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
2 Catering Agreement This agreement is used by the Department of Student Activities when hiring a caterer for a University event.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
3 Challenge Course Agreement This agreement is for use by NC State to hire an independent contractor to administer the NC State Challenge Course.  For assistance in completing this form please contact Campus Recreation at 919-515-3161.  Completed agreement is forwarded to Purchasing for review and processing for signature.
4 Concessionaire Agreement This agreement is for use by NC State to hire a concessionaire for University events. For assistance in completing this form please contact Purchasing at 919-515-2171. Completed agreement is forwarded to Purchasing for review and processing for signature.
5 Craft Instructors Agreement This agreement is for use by NC State to hire instructors for the Craft Center.  For assistance in completing this form please contact Purchasing at 919-515-2171. Completed agreement is forwarded to Purchasing for review and processing for signature.
6 Dance Instructor Agreement This agreement is for use by the NC State departments and units to hire individual performers or groups to perform on campus. For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature. 
7 Gregg Museum of Art and Design Agreement This agreement is for use by NC State to hire independent contractors and artists for the Gregg Museum.  For assistance in completing this form please contact Purchasing at 919-515-2171.   Completed agreement is forwarded to Purchasing for review and processing for signature.
8 Guest Speaker Agreement This agreement is for use by NC State to hire a guest speaker for University events.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
9 Health Care Services – Counseling Center This agreement is for use by the NC State Counseling Center to contract for professional services.  Under this agreement the contractor is required to provide proof of medical professional liability insurance at no cost to the University.  For assistance in completing this form please contact Purchasing at 919-515-2171. Completed agreement is forwarded to Purchasing for review and processing for signature.
10 Health Care Services Agreement This agreement is for use by the NC State Student Health Service to contract for the professional services.  Under this agreement the contractor is required to provide proof of medical professional liability insurance at no cost to the University.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
11

Independent Contractor Agreement

(NOTE: Current University employees are not eligible to be paid as Independent Contractors.)

This agreement is for use by the NC State departments and units to contract for a wide range of independent contractor services.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
12 Instruction Agreement This agreement is for use by the NC State departments and units to contract for short term projects or instruction assignments.  It is a modification of the independent contractor services agreement.  For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
13 Massage Contractor Agreement This agreement is for use by NC State to hire an independent contractor to work as a massage therapist at the Carmichael Complex.  For assistance in completing this form please contact Campus Recreation at 919-515-3161.  Completed agreement is forwarded to Purchasing for review and processing for signature.
14 Music Agreement This agreement is for use by the NC State Music Department to hire individual performers or to gain rights to perform music owned by others. For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
15 Performer Contract This agreement is for use by the NC State departments and units to hire individual performers or groups to perform on campus. For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature. 
16 Physical Education Agreement This agreement is for use by the NC State Physical Education Department to hire individuals providing independent contractor services. For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.
17 Theatre Agreement This agreement is for use by NC State to hire artists to perform at Thompson or Stewart Theatres. For assistance in completing this form please contact Purchasing at 919-515-2171.  Completed agreement is forwarded to Purchasing for review and processing for signature.

 

RESEARCH RELATED AGREEMENTS

If you are a NC State College or Department wishing to procure outside services, please use the following contract.

  AGREEMENT/CONTRACT USE & SIGNATORY AUTHORITY
1 Visiting Scientist Agreement with IP Terms For assistance in completing this form please contact the Associate Vice Chancellor for Research Administration at 919-513-2148.  Completed agreement is forwarded to the Associate Vice Chancellor for review and an authorized signature.