Doctoral Required Forms and Microfilm Fee

WHAT: ARE THE REQUIRED FORMS AND MICROFILM FEE:
All of the required forms and microfilm fee are due from each doctoral graduate in order to be cleared for graduation and are to be submitted before the final error free file is submitted. They should be completed in the same semester as the defense and EVERYTHING can be submitted electronically to the ETD Editor via email. **If a student chooses to write a check or turn in any paper forms, then campus mail them to the ETD Editor at NCSU CB# 7102, Raleigh, NC 27695-7102. Mail is uncommon as most submissions are electronic.**

WHEN: THE FORMS AND MICROFILM FEE ARE DUE:
All of the forms and microfilm fee are due BEFORE the final file is submitted/accepted; BEFORE the Final Editorial Approval Deadline for the semester the student is graduating in. The only items that have specific earlier due dates are: #4 the Doctoral Graduation Attendance Notification (DGAN). This submission is always due BEFORE the ETD Review Deadline for the semester the student is graduating in. #5 the Apply to Graduate is due by the Apply to Graduate Deadline for the semester the student is graduating in.

List of Doctoral Required Forms and Microfilm fee:

  1. Survey of Earned Doctorate (SED) PhD only. EdD does not complete the SED

    The SED is completed online using the link below. They system will automatically email the ETD Editor when the SED has been completed and the ETD Editor will mark the respective check box in the ETD System Dashboard when the required Certificate of Completion is received. Please note that the commencement date is one of three Choices: 05/YEAR, 08/YEAR or 12/YEAR. For your information: Purpose and Use Brochure and Confidentiality Brochure.

    ONLINE SED:
    Survey of Earned Doctorates (SED)

  2. Doctoral Dissertation Agreement Forms (DAF) (Both PhD and EdD)
    Doctoral Dissertation Agreement Form (DAF) (Both PhD and EdD)
    There are two required pages: ProQuest Publishing Options and Doctoral Dissertation Submission Form. Complete the two required pages at the link provided below. Type in the answers, sign (handwritten signature) and date the first page and email both pages to the ETD Editor. Make sure to only use the links below because these forms are tailored for NCSU only. MAKE SURE to fully understand the forms that you are signing and retain a copy for your records. A copy is not kept at the university level.

    REQUIRED FORMS:
    Two Page Dissertation Agreement Forms (DAF) (Keep a copy for your records)

    GUIDES: (use to answer the questions on the Required and Optional forms)
    Guide 1: Preparing your Manuscript for Submission
    Provides guidance on how to embed fonts, including supplemental files, and other issues important to preparing your manuscript for submission.
    Guide 2: Subject Categories
    A complete list of the available UMI subject categories.
    Guide 3: Open Access Compared to Traditional Publishing
    More information on the publishing options available to you, and why you might choose one over the other.
    Guide 4: Embargos & Restrictions
    Guide 5: Copyright Guide
    Guide 6: Sample Permission Letter

    ENTIRE PUBLISHING AGREEMENT:
    Dissertation Publishing Agreement
    (The entire agreement that includes everything listed above--do not use the 2 page DAF in this packet. Make sure to use the NCSU DAF forms on the "REQUIRED FORMS" link above).

  3. Microfilm Fee * A FREE Electronic payment option is available!
    Either electronically submit the required payment with a credit card (no charge) or submit a check or money order, made Payable to NCSU, for microfilming.

    To make an electronic credit card payment:
    Log into MyPack Portal.
    Select Student Self Service.
    Select Degree Progress/Graduation.
    Select Doctoral Microfilm Fee.
    Follow the directions provided to submit a credit card payment.
    You will receive a confirmation screen and an automatic confirmation email when the process is complete. Keep your receipt.
    I will also receive an automatic email when your payment is completed. There is no need to forward your receipt.
  4. Doctoral Graduation Attendance Notification (DGAN) * This is required from ALL doctoral students before the respective semester Registration Required ETD Review Deadline. *This is an electronic submission system. The electronic system collects verbal name pronunciations*

    This notification officially notifies the Graduate School –YES or NO--if the student will attend the University Commencement Ceremony at the PNC Arena. It also provides the pronunciation of the graduate’s name and faculty sponsor name.

    To complete the Doctoral Graduation Attendance Notification the doctoral student must have applied to graduate for the semester.

    To complete the Doctoral Graduation Attendance Notification:
    Log into MyPack Portal.
    Select Student Self Service.
    Select Degree Progress/Graduation.
    Select Doctoral Graduation Attendance.
    Follow the directions as provided to submit your notification.
    You will receive a confirmation screen when the process is complete.

    DGAN Deadlines: (same as Registration Required ETD Review Deadline)
    Summer 2014 - July 2, 2014
    Fall 2014 - November 5, 2014
    Spring 2015 - March 27, 2015
    Summer 2015 - July 1, 2015

  5. Apply to Graduate
    Each student must make sure to Apply to Graduate in MyPack Portal for the term in which they plan to graduate in. It is advised that students apply to graduate when the defense is scheduled, but it can be done at any time in the semester up until 5:00 p.m. on the Apply to Graduate Deadline, which is the same as the Registration Required ETD Review Deadline. A student must apply to graduate in order to graduate, have transcript posted, receive a diploma, and be able to submit the Doctoral Graduation Attendance if they are a doctoral graduate. If a student has a minor, they must also apply to graduate for the minor.

    To Apply to Graduate:
    Log into MyPack Portal.
    Select Student Self Service.
    Select Degree Progress/Graduation.
    Select Apply to Graduate.
    Follow the directions as provided to submit your Application to Graduate.

    Application to Graduate Deadlines: (same as Registration Required ETD Review Deadline)
    Summer 2014 - July 2, 2014
    Fall 2014 - November 5, 2014
    Spring 2015 - March 27, 2015
    Summer 2015 - July 1, 2015