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On-Campus Internships/Research

The GTI's On-Campus Student Intern program enables undergraduate or graduate students to engage in non-degree and non-credit research (or field internship) under the supervision of an NC State faculty member. Students must be invited by an NC State faculty member and the activities must take place on one of the University's campuses or designated extension sites. The GTI does not identify internship opportunities for interested students or provide a list of faculty who are looking for possible interns.

Student interns must be in good academic standing at their home university and the internship/research experience must be integral to their academic program back home and be recommended by their advisor. Students must have remaining at least one full semester of courses at the home university to return to after the internship period – this program is NOT for students who have graduated.

Students who are accepted into the program should carefully read through the application instructions below. Student interns must complete a virtual "check-in" with the GTI before the start of their internship. They must also submit an evaluation at the end of the internship. Failure to follow these steps could result in the cancellation of your visa and hurt future chances or returning to the United States.

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Application Process for On-Campus Interns

1) The prospective student intern submits an online application (go.ncsu.edu/iac_apply) and enters the names and email addresses of both the home school faculty advisor as well as the NC State faculty supervisor; both faculty members will receive a separate email message with further instructions about submitting a recommendation.

2) After completing the online application, the student will receive a 9-digit application number. This number and the student's surname/family name/last name will be used for the administration fee payment site. The applicant (or parent or faculty supervisor or other guarantor) can pay the administration fee online by using a major credit card. Be sure the credit card can be used in the United States and that the information is entered accurately. No personal credit card information is seen or stored by the University. This fee is not refundable or transferable. The administration fee does not have to be paid at the same time as the online application is submitted, but the application will not be processed until the fee has been paid.

3) The prospective student intern emails to gti@ncsu.edu ALL of the supporting documents listed below, including the Training/Internship Placement Plan (Form DS-7002) that should be completed with the NC State faculty supervisor.

The following is a list of documents that must be emailed to the GTI before the application can be processed and who is responsible for emailing them:

On-Campus Intern Documents

5) Once the supporting documents are completed, emailed, and approved, the GTI will issue a visa certificate (Form DS-2019) within 10 (ten) business days and mail the necessary documents to the student intern.

6) The student intern should apply for the J-1 Student Intern visa and bring the official acceptance letter, the signed DS-7002, and the DS-2019 to the visa interview.

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Supporting Documents

The following documents should be emailed to gti@ncsu.edu. We can NOT process your application until all documents are complete and emailed at least 45 days before your start date.

Responsible
Party

Documents

Explanation

Additional Notes

 

Student
completes
& emails documents highlighted
in yellow

Biographical page in passport
Bio page in passport example
Proof of English ability

Below are a list of the minimum required test scores. You only need to submit ONE test.

  • TOEFL - iBT: 68 total points
  • Previous Computer Version (CBT): 165
  • Previous Paper Version (PBT): 480
  • CET 6: 480
  • TSE: 45
  • TOEIC: 600 total and 320 on listening section
  • IELTS: 5
  • Michigan/MELAB: 65
  • EIKEN: Grade pre-1 or 1

Student interns may use a letter from the English Department or Foreign Language English Department at their home university stating their sufficient English ability. Students will also satisfy this requirement if they have taken a full academic year of courses taught in English at the university-level.

 
Proof of financial support

Student interns need to provide a minimum of $1,250 a month (in English and in US dollars) for the length of the internship. Students will have to provide a bank statement* if their expenses are not covered by NC State.

NOTE: the department must pay at least minimum wage ($7.25/hour for 32-40 hours per week). Being paid minimum wage does not satisfy the $1,250/month proof of financial support needed for the visa documents, so the student intern will need to demonstrate further proof of funding.

*A letter of support is needed if the bank statement is not in the applicant’s name, or if the student’s expenses are covered by NC State.

Examples of support letters:

Proof of health insurance

All student interns are required to have health insurance which meets certain federal requirements:

  • $50,000 minimum per accident or illness
  • $500 maximum deductible per illness
  • $10,000 provision for medical evacuation
  • $7,500 maximum for repatriation

If you do not have insurance, then you will need to purchase insurance that meets these minimum requirements.

On-campus interns must show proof of this coverage before the DS-2019 can be issued.

Student interns are NOT required to submit immunization records to NC State, but we STRONGLY RECOMMEND that you keep your immunizations current according to what the state of North Carolina requires. We also recommend that you bring a copy of your immunization and other important health records (translated into English) with you to the United States.

School transcripts

Applicants should email their most recent official school transcript(s) in English or with English translations

 

Faculty
complete
documents highlighted in blue

NC State faculty certification

The NC State faculty member is responsible for filling out a certification form that is emailed when the student enters the faculty's email address in their application.

Instructions are emailed when the student enters the faculty's email address in their application.

The faculty certification can be downloaded here. The completed recommendation form should be emailed to gti@ncsu.edu

Academic recommendation
(home institution)

The second required academic recommendation comes from the student’s advisor at their home institution that explains how the internship is related to the applicant’s degree program.

Instructions are emailed when the student enters the faculty's email address in their application.

The faculty recommendation can be downloaded here. The completed recommendation form should be emailed to gti@ncsu.edu

Student
and faculty complete together

Training/Internship Placement Plan
(DS-7002)

Download the form here. Both pages must be completed* and signed. The student signs first, then sends it to the supervisor for his/her signature. The student or supervisor can email the completed document to gti@ncsu.edu.

The T/IPP will detail:
a) the specific goals and objectives of the student internship program;
b) the knowledge, skills, or techniques to be imparted to the student intern; and
c) the methods of performance evaluation and the frequency of supervision.

*Do NOT sign the “Sponsor” section at bottom of Page 2 (this section is for the GTI).

**A special certification statement must also be met if a student is conducting an internship in agricultural fields. The GTI, as the Internship Program Sponsor, must certify (pursuant to CFR 22.62.423) that any student internship program in the field of agriculture meet all the requirements of the Fair Labor Standards Act, as amended (29 U.S.C. 201 et seq. ) and the Migrant and Seasonal Agricultural Worker Protection Act, as amended (29 U.S.C. 1801 et seq.).

Click here to download the certification statement. The signed statement should also be emailed to gti@ncsu.edu.

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Example of a completed application
See complete application

Sample application

Make sure all of these supporting documents are completed and emailed to gti@ncsu.edu at least 45 days before the start of your internship. Incomplete applications will not be processed until all the documentation has been received. There are multiple steps in the approval process that cannot be expedited if your application is not completed in time.

Click here to see a completed application for an on-campus student intern with examples of supporting documents you need to include in your application. This is only a sample and should be used as a guide to help you determine what documents you need to email.

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Internship Process Overview

GTI On-Campus Internship Process Flowchart

1) Student interns must complete a virtual "check-in" with the GTI before the start of their internship and within 7 days of their arrival to the US. Failure to do so can result in the cancellation of the visa.

The following steps must be completed (links to the Google Form and the online module are emailed to each student intern):

  • Completely fill out the Google Form emailed to you by the GTI
  • Watch the J-1 Student Intern Virtual Orientation module
  • Email the GTI a copy of the US visa in the passport, the entry stamp received upon entering the US, and a screenshot of the completion certificate at the end of the J-1 Student Intern Virtual Orientation module

2) Paid student interns also need to set up an appointment with the Foreign National Tax Office for a tax assessment, or they will not receive their paychecks. You cannot update your tax status online and paper forms will not be accepted.

To request an appointment, send an email to foreignnationaltax@ncsu.edu

3) Paid student interns must also apply for a Social Security Card and Number no sooner than 10 business days after the GTI validates your SEVIS record. After receiving your permanent Social Security Number (SSN), you must provide Payroll/HR with a copy of your card. If you are in the Raleigh area for your internship, take your card to the Foreign National Tax Office, and they will copy your card. If you are outside of the Raleigh area, your supervisor or department payroll representative will copy your card and send it to the Foreign National Tax Office.

4) Student interns must engage in a mid-term evaluation at 6 months if they are staying for longer than 6 months. A final evaluation must also be completed. These will be submitted to the GTI online.

5) We will issue a certificate of completion when the final evaluation is completed.

Access the evaluation form for the intern.

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Information for NC State Faculty and Staff

Once a student has been accepted into the On-Campus Internship/Research program, the sponsoring department has several responsibilities (some only pertain to paid student interns):

  • Provide an offer letter from the sponsoring department, including specifics regarding payment(s), if applicable (see sample and requirements for the letter)

  • Get departmental approval to host a student intern and complete the Training/Internship Placement Plan (DS-7002) with the student

  • Inform the Departmental Payroll Coordinator or Personnel Representative of the student's arrival and provide a copy of the offer letter. The department is responsible for entering the job action and payment record into the HR system to generate the biweekly payroll

  • Help the student with airport arrivals and finding suitable housing

  • Meet with the student at least once a week

  • Issue bi-weekly payment to student

  • Make sure the student completes and submits a mid-term (if needed) and/or final evaluation. These will be submitted to the GTI online.

Access the evaluation form for the intern.

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