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Sick Leave

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Sick leave allows an employee to recover from personal illness, injury, or disability that prevents performance of usual duties.

Eligibility for Sick Leave

-Full-time and part-time permanent SPA (Staff, Subject to the State Personnel Act) employees, persons in time-limited appointments, trainees, and probationary employees

-Permanent EPA (Exempt from the State Personnel Act) employees and Postdocs/House Officers who are .5 FTE or greater shall be subject to the same policies concerning sick leave as may be prescribed for employees subject to the State Personnel Act.

-Permanent EPA employees who are .50 FTE or greater and are employed on a 9, 10, 11 or 12 month Appointment and Postdocs/House Officers.

  • EPA positions that are not subject to the State Personnel Act and are classified as:
    • -EPA Professional
    • -Faculty
    • -Senior Academic Administrative Officer Tier-I (SAAO Tier-I), or
    • -Senior Academic Administrative Officer Tier-II (SAAO Tier-II).

Note: 9 month faculty do not earn sick leave.  University students who receive stipends are not covered by this policy.

Faculty Employees Who Change from 12-Month to 9-Month Employment Status

Individuals exempt from the Personnel Act who change from 12-month to 9-month employment status within North Carolina State University shall continue to use and to account for their accumulated sick leave so that if such individuals have unused sick leave upon retirement, the unused portion may be counted in calculating creditable service pursuant to G.S. 135-4(e).

Click here for more information on changing from 12-month to 9-month employment.

Sick Leave Accrual Rates

 

Sick Leave Accrual Rates
Type of Appointment Amount Granted
Full-time 8 hours/month Permanent, probationary, trainee, or time-limited 8 hours per month (96 hours per year)
Part-time (half time or more) Permanent, probationary, trainee, or time-limited Prorated Percentage of full-time amount
Temporary, intermittent, or part-time (less than half-time) None

 

Sick Leave accumulates indefinitely.

Note: Vacation leave in excess of 240 hours (prorated for part-time employees) on December 31 of each year shall be converted to sick leave.

Advancement of Sick Leave

The appointing authority may advance sick leave not to exceed employee can accumulate during the current calendar year.

Using Sick Leave

Sick leave may be used for:

  • -Illness or injury,
  • -Medical appointments,
  • -Temporary disability due to childbirth,
  • -Care for member of immediate family (including care for mother during temporary disability)
  • -Death in immediate family
  • -Donations to a member of the immediate family and non-family members who are approved to receive voluntary shared leave.

Adoption of a child, limited to a maximum of 30 days for each parent (which is equivalent to a biological mother's average period of disability)

Note: This is interpreted to mean at the time of physical possession of the child and have either adopted or are in the process of adoption.

All leave must be entered and tracked on the Web Leave System.

Leave Administrators reconcile an employee's leave as of 6/30 and 12/31 each year. The leave administrator also ensures that each employee (EPA/SPA) has a monthly breakdown report verified and signed by the employee and their supervisor as of 6/30 and 12/31. The monthly breakdown report is retained in the department.

Using Sick Leave for Family Members

Employees can donate sick leave to a member of their immediate family who is an approved Voluntary Shared Leave recipient.

To avoid abuse of sick leave privileges, a statement other acceptable proof may be required. Evidence to support leave for adoption-related purposes may be required.

Definition of Immediate Family

 

Definition of Immediate Family
Spouse Parent (Mother/Father) Child (Daughter/Son) Brother/Sister Grand/Great Dependents
Husband Wife Biological Adoptive Step Loco Parentis* In-law Biological Adoptive Foster Step Legal Ward Loco Parentis * In-law Biological Adoptive Step Half In-law Parent Child Step In-law Living in the employee's household

 

* A person who is in the position or place of a parent.

Note: If an employee does not have sufficient leave to cover a prolonged illness (of self or to care for a parent, child, spouse, or dependent living in the household who has a prolonged illness), the employee may qualify to receive Voluntary Shared Leave.

 

Guiding Policies and Other Resources

Human Resources Guiding Policy Disclaimer

State

NC State University

Last Edited: February 21st, 2014