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New SPA Grievance policy effective May 1, 2014

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Effective May 1, 2014, the University of North Carolina Systems' grievance policy for SPA employees replaces NC State's current SPA grievance regulation (REG 05.25.02). The new policy for all University SPA employees closely mirrors the State of North Carolina's revised SPA grievance policy. This policy incorporates a number of changes required by state law (HB834, signed into law August 21, 2013) and will apply to any SPA grievance filed on or after May 1, 2014. The policy applies to all universityes in the UNC System and is designed to provide a consistent process for the timely, defensible, fair, and orderly resolution of disputes arising out of employment.

There are a number of changes in the new University SPA Employee Grievance Policy from NC State's prior SPA grievance regulation:

  1. The policy more clearly defines who may file a grievance and updates the list of grievable issues according to these definitions.
  2. The policy establishes two informal processes that give the employee and the supervisor (or other appropriate campus representative) an initial opportunity to resolve a workplace dispute before the employee files a formal grievance:
      • Informal Inquiry:  For allegations of unlawfrul or prohibited discrimination, harassment, or retaliation, employees will now utilize an Equal Opportunity Informal Inquiry process to attempt to first address the complaint.
      • Informal Discussion*:  For allegations of policy violations (with the exceptions of the disciplinary actions that can be grieved under this policy, and of non-disciplinary separation from employment due to unavailability), employee will have an Informal Discussion with their supervisors or other appropriate representative regarding the alleged event or action to attempt to address complaints or concerns at the lowest possible level prior to a grievance.
  3. If informal processes are not successful, the policy  includes mediation as a presumed step in the formal grievance process for most grievances. Trained Mediators will be assigned by the Office of State Human Resources, and may be employees from another state agency or university but will not be employees from NC State.
  4. All grievances must now go through the grievance process prescribed in the University SPA Employee Grievance Policy prior to being eligible to file an appeal with the Office of Administrative Hearings (if applicable).

*If you have any questions about the policy, the grievance process, or the Informal Discussion process please contact Employee Relations, 919-515-6575