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Replacement Check Procedure

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Overview

In the event that an employee's paycheck is lost, stolen, or damaged, University Payroll will issue a replacement check.

To initiate the replacement check process, the employee must complete the NC State University Payroll Office Affidavit and Indemnity Bond (INV-19), have it notarized and submit it to University Payroll. Once the affidavit is received, the original check will be cancelled and a replacement check will be issued on the next available, compatible off-cycle payroll.

Note: If the original check is found after the form has been submitted to University Payroll, the check is invalid and should be returned to University Payroll to be destroyed.

How to complete the NC State University Payroll Office Affidavit and Indemnity Bond (INV-19)

To complete the Affidavit and Indemnity Bond, the employee will need the original check number, the check issue date and the amount. As Departmental Payroll Coordinator, you should have this information. If not, contact University Payroll at 919-515-4350.

This form must be notarized prior to submission. Notaries Public are available in the Human Resources office.

 

Last Edited: June 19th, 2013