INTRAMURAL SPORTS HANDBOOK

Introduction	Directions for Online Scheduling
Assumption of Risk	Rosters and Score Sheets
Alcohol and Drug Policy	Rescheduling of Contests
All-Campus Card Policy	Eligibility
Team Name and Uniforms	Ringers
Participation Units	Sportsmanship and Conduct
Free Agents	Cheating
Team Managers	Protests
Activity Registration and Dates	Defaults and Foreits
Scheduling and League Structure	Inclement Weather

---------------------------------------------------------------------------------------------------------------------

 

Introduction

The Campus Recreation Staff strives to provide a safe environment, which fosters  sportsmanship and maximum participation.  NC State students, faculty, and staff are encouraged to participate in any of the Intramural Sports activities offered.

Assumption of Risk

Participation in Campus Recreation activities at NC State University involves potential risk of physical injury.  By engaging in recreational activities, the participant assumes the risk of bodily injury and agrees to release the university, its officers, employees and agents from all liability for injuries sustained by the participant.

Persons participating in recreational activities at NC State University are strongly recommended to acquire their own personal health insurance since the university does not carry health or accident insurance to cover injuries and medical care for these individuals. 

In addition, it is strongly encouraged that participants consult with their physician before assuming any physical activity and to reduce the potential for injury by stretching adequately before and after any activity. 

Alcohol and Drug Policy

The possession or consumption of alcohol or illegal drugs is prohibited at any Intramural Sports activity.  Any individual suspected of being under the influence will be asked to leave the facility complex.  Each team is responsible for enforcing this policy with team members and spectators.  Violators are subject to disciplinary action in accordance with University policy. 

All-Campus Card Policy

A valid All-Campus Card or a current day pass provided by Carmicheal Complex with a valid photo ID is required to participate in all Intramural Sports activities.  No other forms of identification will be accepted.  Any late arriving participants must show their All-Campus Card to the Supervisor, Scorekeeper or Official before participating. 

Team Name and Uniforms

The Intramural Sports Program reserves the right to change any team name that is deemed inappropriate or offensive to participants.  Please use proper judgment when selecting names and uniform artwork (Note: Teams may check out jerseys from the Campus Recreation CREC Center.)  If you are unsure if a team name will be accepted, contact the Campus Recreation office and speak with an Intramural Sports representative.

Participation Units

Intramural Sports activities are composed of 7 leagues: Men’s Open, Women’s Open, Grad/Fac/Staff, Fraternity, Men’s Residence, Women’s Residence/Sorority and Co-Rec.  Participation guidelines are as follows:

Open leagues:

• Comprised of Men’s Open, Women’s Open and Graduate/Faculty/Staff
• May participate on (1) one Open team and (1) one Co-Recreational team
• Graduate/Faculty/Staff Leagues
• Only graduate students, faculty and staff members are eligible to participate in the Grad/Faculty/Staff league
• There are no gender requirements to participate in the Graduate/Faculty/Staff division

Organizational leagues:

• Comprised of Fraternity, Men’s Residence Hall and Women’s Residence Hall/Sorority
• May participate on (1) one Organizational team and (1) one Co-Recreational Team
• Fraternity and Sorority participants must be active members of the Interfraternity Council, Pan Hellenic Association, or Panhellenic Association and regularly enrolled in NC State. 

• Residence Hall players must live within the limits designated as their unit.  If a student transfers residency during a term, he/she must complete the season with the original team.  The Assistant Director of Intramural Sports will handle any other exceptions on an individual basis. 

Co-Rec League:

• All participants are eligible to participate in this league
• May participate on (1) one Co-Recreational team and either (1) one Open team or (1) one Organizational team.

Participants may not participate on an Open team and an Organizational team.

Exceptions: Individual/Dual Sport participants may compete in the singles, doubles, and a  Co-Rec tournament in the same activity. 

 

Eligibility

Participants must meet one of the following criteria to be eligible to participate in   Intramural Sports programming:

• Undergraduate - anyone who has not received a degree, is currently enrolled on the campus of NC State and holds a valid NC State All-Campus card. Undergraduate students are eligible to participate in all units, with the exception of the Grad/Faculty/Staff unit.

Note: Students enrolled in noncredit courses and students taking correspondence courses are not regularly enrolled and are ineligible for Intramural Sports participation. 

• Graduate - Normally, a student that has received a degree, is currently enrolled in graduate courses, and holds a valid NC State All-Campus Card (exceptions to the above will be handled by the Assistant Director on an individual basis).  Graduate students are eligible to participate in the Grad/Faculty/Staff, Men’s Open, Women’s Open and Co-Rec units
• Faculty/Staff - Faculty and Staff may include those who are employed as full time permanent, part time permanent and/or hold professional rank.  A valid All-Campus card and Carmichael Gym membership is required to participate in Intramural Sports.  All Faculty/Staff are eligible to participate in Grad/Faculty/Staff, Men’s Open, Women’s Open and Co-Rec units. 

All participants must be on a team’s roster in order to participate.  Failure to comply  may result in that participant’s team forfeiting the game.

Players may not change teams once they have signed in on the score sheet or played any portion of a contest.  The first team that a player participates for is his/her legal team. 

Regardless of the reason, no ineligible player may compete in an Intramural Sports contest.  No opposing team may give its consent for the participation of an ineligible player. 

Ringers

A Ringer is defined as an otherwise eligible participant with certain playing restrictions

as a result of having benefited from advanced training and coaching opportunities in the

same or related Intramural Sport.  Ringers are:

• Club Sports Members:

The following guidelines will apply to Campus Recreation Club Sports members participating in Intramural Sports activities:

Club Sports rosters as received by the Assistant Director of Club Sports will be used to determine an individual’s club membership status.  Any individual who appears on these rosters will be considered a Club Sports member for Intramural/Extramural Sports participation for the entire academic year. 

• Varsity, Junior Varsity, Professional or Former Athletes:

A member of the varsity team or anyone listed on the athletic roster provided by NC State is ineligible for Intramural Sports participation in their specific sport. 

Students receiving a varsity scholarship are not eligible during the current academic year to play the sport in which they hold the scholarship. Athletes who lose their scholarship and have never lettered are ineligible to participate in Intramural Sports in the given sport during the current academic year.

Once any former junior varsity or varsity athlete from an institution of higher education is eligible to participate in the intramural program, they are considered a ringer for that entire academic year.

Students or Staff who have established themselves as professionals in any sport will not be eligible to participate in the sport in which they forfeited their amateur standing.   Former professionals will always have their ringer status. 

The following guidelines will apply to Campus Recreation Club Sports members and former Varisty, Junior Varsity athletes  participating in Intramural Sports activities:

Number of ringers allowed per IM Sports Team

Varsity/Club Sport	Intramural Sport	Number of ringers allowed
Baseball/Softball	Softball	4
Baseball/Softball	Quickball	2
Bowling	Bowling	1
Soccer	Soccer	3
Cross County/Track	Turkey Trot	2 (only if competing for points)
Volleyball	Volleyball	2
Basketball	Basketball	2
Racquetball/Badminton/Tennis	Racquetball/Badminton/Tennis	1 per Doubles/Co-Rec Team

The Assistant Director for Intramural Sports will handle any special circumstances/exceptions on an individual basis. 

Free Agents

Individuals (Free Agents) without a doubles partner or enough players to form a team may submit a “Free Agent” form via the web page.  The Campus Recreation staff will make your name available to other individuals or teams needing players. 

Team Managers

Each team entered in any Intramural Sports activity must have a designated “Team  Manager” or an “Athletic Director” who will act as the official liaison between the team and Campus Recreation.  

Some Team Manager/Athletic Director responsibilities include:

Activity Registration and Dates

All IM Sports activity registrations take place via the Campus Recreation web site during the stated registration period.  In order for registration forms to be accepted they must contain the following information: Team manager’s name or Participant’s Name, current phone number, email, team name (if playing a team sport), and division.  Forms returned with incomplete information will not be accepted.  By submitting this form, team managers or participants are asserting that they are aware of all rules, eligibility guidelines and forfeit charge information, and agree to abide by these stated guidelines.

Dates

Activity registration dates, Intramural Sports Informational Meetings, and additional information for each activity is available via the Campus Recreation website. Additionally, registration dates are published each semester in the Campus Recreation Schedule Card (available in the Campus Recreation Office).

• Informational Meetings - It is suggested that a team manager or other representative attend the informational meeting.  The Intramural Sports staff will notify teams of any mandatory playoff meetings via email.  Certain special events may require attendance at a tournament draw meeting, the time of which will be included in the activity information sheet.
• Play Begins - A specific date is identified for each activity to begin (these dates are subject to change).

Scheduling and League Structure

Most activities are scheduled Monday thru Thursday 5:00pm – 10:00pm and Sunday 4:00pm – 7:00pm.  However, due to the number of teams registered, times and days of play may be adjusted to accommodate more teams.  Certain special events will be scheduled as weekend or one-day events; all participants must be ready and available when called upon.  Make-up and playoff games may be scheduled during any day and time of the week.

Schedules are posted in the Campus Recreation office and online.  It is the responsibility of the team manager or individual/dual sport participant to know this information for  participation in the scheduled activities to avoid forfeit charges. 

League Structure:

Leagues are generally scheduled to play a (3) three game regular season followed by a single-elimination tournament.  

Tournament Structure:

All teams in each league with at least a 2.5 Sportsmanship average will advance to a single-elimination tournament.  The playoffs will be seeded based on the following criteria:

For every game, both teams are awarded certain points based on specific variables. The rating score you see next to a team is the total amount of points awarded, divided by their number of games played. These variables are games won, points against, opponent's record, and sportsmanship.

Game won
Each team will receive 10 points for a win

Points against
Each team will receive a maximum of 20 points, based on their opponent's score. This is a sliding scale as the lower the score, the more points are awarded. For instance, if a team shuts out an opponent, they will receive 20 points.

Opponent's record
Each team will receive a maximum of 20 points for their opponent's win percentage. This is a sliding scale as the better the opponent's win percentage is, the more points a team is awarded. Also, this is the most theoretical variable, because once you beat a 3-0 team, they're now 3-1, so the dynamic score will change week-to-week.

Sportsmanship score
Each team will receive a maximum of 10 points for their Sportsmanship score. This is a sliding scale as the higher the score, the more points a team is awarded.

League Structure for Bowling

Bowling leagues will consist of a six week schedule.  The champion will be determined by total pin fall over the six week period.  Example: all Fraternity teams will be ranked among all Fraternity teams to determine who will be the champion of the league.

Individual/Dual Sport Tournament Structure:

Each activity consists of a single-elimination tournament with a random drawing to    determine pairings and byes.  Brackets posted in the Campus Recreation Office will contain participants contact information and the play by dates for each match. Participants will be responsible for contacting their opponents to schedule a time to play their match. 

Schedule Posting Times:

Self-Process Online Scheduling (SPS):

OnLine Scheduling:

Each team that submits an online registration form will receive a registration code that will allow them to enter the scheduling module.  Through SPS procedures, team managers or athletic directors entering the module will select the day and time of their regular season games.  Team managers will also be required to enter the minimum  number of players needed, with name and Campus ID number included in the team roster    section.  Any team not completing their roster with the minimum number of players prior to the end of the scheduling period may be dropped from the league schedule. Detailed  instructions about the scheduling module can be found in the back of this handbook and on the Campus Recreation website. 

Rosters and Score Sheets

Rosters:

The team manager will complete his/her team sport roster(s) during the scheduling period using the on-line scheduling module.  In order for a roster to be considered complete, it must contain the minimum number of participants required for that sport and the      appropriate gender breakdown must be followed for co-rec activities.  Team       managers will need each participant’s given name and Campus ID number in order to add players to their roster(s).  Any team with an incomplete roster may be dropped from the league schedule at the conclusion of the online scheduling period. 

Entry forms for Individual/Dual Sports and Special Events will serve as the active roster for that event.  Deadlines for these rosters will generally be the close of the event   registration. 

Minimum Roster requirements and Championship Awards per IM Sport

Roster Additions:

Team managers will have two options for adding players to their roster after the online scheduling period has ended. 

Managers may bring the player(s) All-Campus Card(s) to the Campus Recreation office prior to 3:00 pm on the day of the scheduled game  to be placed on the roster. Note: Roster additions are accepted in the Campus Recreation office Monday - Friday between 8:00 am - 3:00 pm.  Roster additions will not be allowed in the Campus Recreation office after 3:00 pm the day of a team’s last scheduled regular season game.

Managers may also fill out an addition to roster form at the gamesite.  Teams will be allowed to add up to four (4) additional players at the gamesite prior to the start of the game.  Managers will have to complete the roster addition form and each player will have to have their All-Campus Card present or a Carmichael Gym daily pass with a valid drivers license. 

Rescheduling of Contests

Regular Season

Since all Intramural Sports teams have the opportunity to select which league they will participate in, no reschedules will be permitted during the regular season. 

Playoffs

Since playoff games are scheduled on different days and times from normal league choices, reschedules will be permitted during the playoffs.  To reschedule a contest the following procedures must be followed:

If a change is agreed upon, both teams/individuals must contact an Intramural Sports representative to confirm the change.  If both teams/individuals do not  confirm the change, the contest must be played at the original scheduled day and time.  Note: Teams unable to reschedule may default to avoid forfeit charges.  

Sportsmanship and Conduct

Code of Student Conduct:

All students are expected to know and abide by the regulations and policies set forth by the Code of Student Conduct, and are subject to disciplinary action by the University for any violation of this code.  The Department of Campus Recreation reserves the right to refer any incidents involving substandard student conduct to the Office of Student Conduct. 

Team Sportsmanship Guidelines:

Each team receives a Team Sportsmanship Rating at the conclusion of each game by the game officials.  An individual’s behavior can have a dramatic effect on a team’s rating. 

A team must have a 2.5 average rating during the season to be eligible for the      playoffs.  Each team must maintain a 2.5 rating for each game/round to continue in the playoffs, regardless of the outcome of the game. Note: If a winning team is removed from the playoffs because of the Team Sportsmanship Rating System, no team will advance from the contest.    

This is not an exhaustive list of unsportsmanlike actions, nor does each element of each grade have to be obtained in determining a Team’s Sportsmanship rating. 

There may be adjustments made to the Team Sportsmanship Rating System if    unsportsmanlike behavior merits such adjustments for management effectiveness. 

“A” Excellent Sportsmanship and Conduct - 4.0 points

“B” Good Sportsmanship and Conduct - 3.0 points

“C” Acceptable Sportsmanship and Conduct - 2.0 points

“D” Poor Sportsmanship and Conduct - 1.0 points

“F” Unacceptable Sportsmanship and Conduct - 0.0 points

Special Game Situations:

Games cancelled/not rescheduled due to weather, power failures etc. - both teams will receive an “A” rating.

A team winning by forfeit/default for reason other than sportsmanship will receive an “A” rating.

Teams receiving a “D”/1.0 or lower must have their team captain meet with the      Assistant Director or Coordinator of Intramural Sports to be eligible to play their next scheduled contest. 

Suspension from Play

All ejected participants must contact the Campus Recreation office and arrange an  appointment with an Intramural Sports representative, within 24 hours, prior to any  further participation in any Intramural Sports activity.  Most disciplinary meetings will take place in person and no individual will be reinstated in IM Sports prior to this meeting for ejections pertaining to unsportsmanlike conduct. 

Participants who fail to meet with the Assistant Director/Coordinator or designee within one week of their ejection will be ineligible for all Intramural Sports activities and may have their Carmichael Gym privileges  suspended.

Intentionally assaulting a staff member or game official in any manner will result in immediate ejection and suspension from participating in Intramural Sports for a minimum of one year.  This also includes an attempt to strike, even though contact may not be made.

Participants using threatening behavior, intimidating tactics, or taunting game officials or staff members will result in immediate ejection and suspension from participating in   Intramural Sports for a minimum of one game. 

Unacceptable physical contact or fighting (defense is not an excuse for fighting) during Intramural Sports will be handled on a case by case basis.    

The following are guidelines for ejections involving unacceptable physical contact;   disciplinary actions may result in more severe penalties.

First offense - Suspension from play for a minimum of 2 games.

Second offense - Suspension from play for a minimum of 1 semester.

Third offense - Suspension form Intramural Sports for the remainder of time in school.

Unsportsmanlike behavior suspension(s):

All ejections in Intramural Sports for unsporting behavior carry a minimum one game suspension. 

The following is a guideline for unsporting suspensions:

• First offense - Suspension from play for a minimum of one game.
• Second offense in a semester - Suspension from all Intramural Sports for the     remainder of the semester.
• Third offense - Suspension from Intramural Sports for the remainder of the        academic year.

Cheating

Any individual found cheating will be suspended for a minimum of their next two  scheduled Intramural Sports contests. 

Examples of cheating include, but are not limited to:

Any person/team that willfully causes damage to equipment or playing area shall  assume responsibility for the full cost of repairs or replacement.  Suspension or game forfeiture may result.  Individuals damaging Carmichael Complex will be referred to the Director of Carmichael Complex and Facility Operations. 

Animals, except for seeing eye dogs, are not allowed at any Intramural Sports event.

Note:  More severe penalties may be imposed for any infraction of rules or for conduct that infringes on the participation enjoyment of others.  The above mentioned penalties are general guidelines.

Protests

Rule Interpretations:

All protests regarding rule interpretations or misapplication of the game rules must be verbally declared by the team captain at the instance of disagreement (prior to the next play) with the game officials.  The  game officials will immediately suspend play and contact the Student Supervisor for Intramural Sports.  The supervisor at the game site will resolve these types of protests.  The Students Supervisor’s decision will be final. 

Note:  An officials judgment is not a basis for protest.  Additionally, a protest will not result in replaying the game due to an official’s rule interpretation. 

Player Eligibility:

Player Eligibility protest must be made in writing by 5:00 pm the following business day, or prior to the teams next scheduled game, which ever comes first. . 

Note:  The Assistant Director/Coordinator of Intramural Sports will handle all eligibility protests on an individual basis. 

Defaults and Forfeits

Defaults:

As a courtesy to their opponents and to avoid being charged with a forfeit, teams may request a default for games they will be unable to attend. 

All defaults must be made known to the Campus Recreation Office by 3:00 pm the day of the contest. 

For games scheduled on Saturday or Sunday notification must be made by 3:00 pm on Friday. 

Forfeits:

If a team fails to appear at the scheduled playing time, the officials will give the choice of accepting a win by forfeit, or waiting 10 minutes for their opponents to arrive.  If the captain chooses to take a win by forfeit, the game at that point is over.  If the captain chooses to wait 10 minutes, then the game clock will be started.  As soon as the minimum numbers of players arrive the game will start. If neither team nor individuals are     present at the scheduled game time the game clock will start and run for 10 minutes.  If after 10 minutes neither team is present, both teams will be charged with forfeits.  To obtain a contest victory by forfeiture the required number of participants must be present (signed in on the score sheet and on the field/court ready to play).

Teams that forfeit twice in a scheduled event will be dropped from further competition in that sport.  Exceptions:

Cost Recovery Charges

Forfeit charges are assessed for team sports, individual/dual sports and special events in the case of teams failing to appear for a scheduled  or re-scheduled game.  Any individual/manager that has unpaid charges will be unable to register a new team in a different activity and will be deemed ineligible for all Intramural Sport activities. 

Equipment replacement charges are assessed based on the current retail cost to replace the damaged or lost equipment.  Any individual/manager that has unpaid charges for lost or damaged equipment will be unable to check equipment out for any activity.

All outstanding charges will be billed to students’ accounts on a monthly schedule.  Exception:  Any unpaid charges by a faculty/staff member may result in all Carmichael Gym privileges being suspended until paid. 

Forfeit Charge Structure:

Team managers will have until 3:00 pm the day of their team's next scheduled game to pay the appropriate forfeit charge. Failure to do so will result in removal from the schedule (Note: Any forfeit during a post-season tournament will always resultin removal from the schedule). Other consequences for failure to pay a forfeit charge include:

Past due forfeits are billed to the student accounts through the University Cashier on a monthly basis. The Intramural Sports staff will email students with at least four (4) days notice prior to billing an account (Note: The Intramural Sports staff cannot guarantee your receipt of this email). Once the charge is billed to the Cashier, it can no longer be reconciled through the Campus Recreation office. 

Forfeit Fee Structure:

Team Sports                           $25.00

Individual/Dual Sports             $5.00/$10.00

Special Events                        up to $15.00 *                                                                                           

                     * this information will be noted on the activity information sheet

Equipment Payment Structure:

Any damages to equipment, fields or the building that have not occurred within the framework of the activity offered will be charged to the offending participant(s).  He/she will be financially responsible for any and all deliberate or negligent destruction to buildings, fields or equipment. 

All damaged or lost equipment will be charged at the current value of the lost or    damaged item(s).  Note:  Some equipment is sold as a set and does not have an individual price.  The total amount to replace the equipment as sold will be charged in  order to replace the damaged or missing items(s). 

Inclement Weather

The Campus Recreation staff makes decisions concerning the postponement or cancellation of games due to inclement weather at 3:00 pm Monday - Friday and by 1:00 pm on Sundays.  Participants should call 513.0071 for this information; teams should not assume that games are cancelled simply because of rain.  Normally, games will be rescheduled or cancelledwithin 24 hours.  Teams should check the Campus Recreation website to confirm their schedule after all inclement weather situations. 

Special Game Situations:

• Inclement weather for Flag Football and Soccer:
• All games stopped in the first half will be restarted.  Games stopped at half-time or in the first 10 minutes of the second       half will be completed from the point of interruption with the score as is.  After the 10-minute mark in the 2nd half all games will be ruled official contests. 
• Inclement weather for Softball:
• Any game stopped prior to 5 innings will be completed from the point of  interruption with the score as is.  All games stopped after the completion of the 5th inning will be ruled official contests.
• Inclement weather for 4-on-4 Flag Football:
• All games stopped in the first half will be restarted.  Games stopped at half-time or in the first 8 minutes of the 2nd half        will be competed from the point of interruption with the score as is.  After the 8 minute mark of the second half all games     will be ruled official contests.
• Inclement weather for Special Events:
• See specific rules information sheets.

Note:  Participants should check specific sport rules for additional information

This page last updated on:
03/13/2008 10:07 AM