Service Type:
ITD-Staff-IOP
Service Name:
ITD Conference Room
Brief description
of service:
Scheduling ITD Conference Room
- especially when there are conflicts.
Clients
Eligible
for service:
Staff
Type of use:
University
business only
Reserving the ITD Conference Room
The ITD conference room
is a valuable and essential resource that must be managed fairly and
wisely. The conference room will be scheduled on a first come, first
served basis, with the following exceptions:
-
Certain
high-priority, repeating university and/or divisional meetings will
be scheduled at the beginning of each semester for the entire semester.
The scheduling of these meetings must be coordinated with Judy Beaver,
to ensure appropriate sensitivity to organizational priorities and
justification of need.
-
Video
conference meetings will receive priority consideration, and a face-to-face
meeting can be bumped in favor of a video conference meeting only
if all the following conditions are met:
-
the
bump request is made at least one full week in advance (including
notification to the affected party) and
-
the
meeting to be bumped is not officially designated as high priority
and
-
the
meeting to be bumped does not present untenable rearranging/rescheduling
problems. Untenable problems can be the result of some combination
of factors including number of attendees, timing constraints,
and unavailability of suitable space elsewhere.
-
Schedules
may be rearranged by mutual agreement, but such rearrangements must
be coordinated with Judy Beaver.
|
Last
reviewed: 9-11-06, jd