Use of Signature Block on Email
The signature
block feature of most email programs is a useful tool for communicating
contact information in corresponding with clients, posting to lists
and other business-related activities. You are therefore, encouraged
to use it to provide detailed contact information for the convenience
of those receiving your mail. You should consider including your full
name, mailing address, email address, phone number(s), fax number
and web home page address if you have one.
It is important to recogize
that the content of your messages as received by others--including
the signature block--reflects on the professional nature of ITD and
must be above reproach. As a service organization, we have to avoid
any content or actions that could be construed as objectionable or
offensive to any recipient.
It was therefore necessary
to establish a consistent and business-like approach to use of the
signature block attached to any electronic correspondence sent on
behalf of ITD. The official nature of this correspondence makes it
essential that the information included in the signature block be
only that which is relevant to your being contacted. No
items of a personal nature should be appended to the signature block
of any business-related electronic correspondence you send. This includes,
but is not limited to, statements of philosophy, cute sayings, personal
beliefs, personal opinions, etc.
We appreciate your cooperation
in this matter.