Archived Version: 5/08/2007
Current Version: 12/14/2007
Checklist of NCSU Grievance Procedure Responsibilities of the Chair of the Faculty
Archived Version 5/8/2007
- Grievances are to be filed with the Chair of the Faculty (Section 3.1)
- "The Chair of the Faculty may waive the sixty-day filing period if there were significant extenuating circumstances preventing the grievant from filing within this timeframe." (Section 3.2.1)
- Within 5 days of the filing enquire as to whether the parties are willing to engage in mediation. (Section 3.3)
- Refer for mediation or if mediation is not agreed to, then select a 3 member grievance committee and a chair of said committee. (Section 3.3 and 14.2) Selection of names for the committee shall be done by the chair and another elected officer of the faculty senate. Notification of the grievance and the constituted committee to the Provost and General Counsel. (Section 14.5)
- Notify all parties of the committee members and distribute materials pertaining to grievance to committee members and to the Provost and General Counsel. (Section 3.4)
- If mediation is not successful then select a grievance committee. (Section 3.3)
- Receive petitions from any committee member or party to the grievance to disband the committee or replace committee members who are delaying or obstructing the committee's progress. "The Chair of the Faculty shall have the discretion to make any changes to the committee that are necessary to have it function effectively, including replacement of the committee chair." (Section 8.2)
- Along with the Chancellor determine if a different committee should be constituted in the event of a breech of confidentiality during the proceedings. (Section 8.8)
- Discharge the committee if the grievance is withdrawn. (Section 8.10)
- Receive a copy of the official report of the committee at the time the report is submitted to the Chancellor. (Section 9.4.1 and 9.4.2)
- Receive notification at the same time notification is given to the Chancellor if respondents and grievant mutually agree to resolution, or if no adjustment in favor of the grievant is found. (Section 9.4.2)
- Receive any reports from the committee that recommend changes that might prevent similar grievances in the future. (Section 9.5)
- Receive written response from Chancellor if committees findings are rejected giving his/her specific reasons for not accepting the committee = s findings or recommendations. (Section 10)
- Receive a copy of the Chancellor's final decision. (Section 10)
- Provide an annual report on grievance cases to the Faculty Senate (Section 13)
- As necessary convene the personnel policy committee of the faculty senate to address any changes to the grievance policy. (Section 13)
- Ensure the panel from which grievance committee members are selected is duly elected and if necessary increase the size of the pool of potential members on a proportional basis. (Section 14.1)
- During the selection of the committee the Chair of the faculty will meet separately with each party regarding the constitution of the committee. The Chair shall decide on all requests for "disqualification with cause." (Section 14.2.2)
- Ensure that there are no conflicts of interest for members of the grievance committee. (Section 14.2.3)
- Ensure that a sufficient number of persons are trained to effectively chair grievance committees. (Section 14.3.2)
- Select the Chair of the grievance committee ensuring that there is no conflict of interest. (Section 14.4)