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Permission to Use Graphics or Create Links
(Permission is granted for teachers and students to copy and use the forms below as long as no fee is charged and MidLink Magazine is cited as the source.)

 Reliability | Getting Permission | Citing Web Pages | Citation Help | MLA Guidelines
                           (Copyright Guidelines)                                                   (NEW!)

 

Some web sites freely grant permission for schools to use graphics in educational projects, but some do not, especially when projects leave the classroom for public viewing in web pages or public performances.  Since the law is still being tested, when in doubt, it is always best to ask permission.  The letters below should help students with this writing task.

Choose the most appropriate phrases from one of the form letters below, copy and paste your letter into an e-mail message, and mail it to the web master. The Web master's e-mail address is usually found at the bottom of the first page of a site. 

To Use a Graphic or Sound Clip on your Web PageTo download graphics or sounds from the Web, harvest them from a CD or other source and display them on your Web Page.


To Use a Graphic or Sound Clip in Multimedia ProjectsCaution:  Many educators claim "fair use" when students save graphics from the Web and use them in educational projects.  As long as projects stay within your classroom, you are often within your rights.  However...Fair Use Guidelines no longer apply if the project leaves your classroom.  You must get permission from the owner/creator of the graphic in order to use it.


To Link to a Web SiteIs it really necessary to get permission to link to another site?  In most cases, it is probably NOT necessary IF you:

Clearly indicate that your link points to content created by others.  Be as specific as possible by giving the complete name of the site/organization/author.

Do not include another web site within a frame.  (i.e., your site's navigation links are in the left hand frame and all main content is on the right.) This makes it impossible for visitors to determine the URL of the site, and it implies that you created the content.  There are lawsuits pending related to this scenario.

Check the site for any guidelines about links, copyright, or permissions.

Play it safe.  If you're not sure, use the MidLink template and write for permission.

To Use a Graphic or Sound Clip on an Educational Web Page

 Dear ______________,

We are students at _______ School. We are creating an educational Web page, and we would like to include the following image(s); sound(s) from (your web site; CD-ROM; publication, etc.)

The file name(s) of the graphic(s) we wish to use is: ______.GIF;  _____.JPG.  It is located at: http://__________  in Name of publication or resource, etc.    

Your graphic(s); sound(s) will be displayed on our educational Web page as a resource for students and teachers.  Our final product will be on our school web site located at http://________.  We intend to honor your copyright by giving your organization full credit and citing you as one of our sources.

Please respond to this message and let us know if we may use this image in our project. Our deadline for publication is ________, and we would appreciate your quick response. If we do not hear from you by ________, we will include your graphic, along with the proper citation. If at any time in the future you should object, we will gladly remove the graphic from our Web at your request.

Yours truly,        

   _______________
   Name, e-mail address

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To Use a Graphic or Sound Clip in Multimedia Projects for Display Outside the Classroom

Dear ______________,

We are students at _______ School. We are creating a (research project; contest entry; electronic portfolio, etc.) and would like to use the following images(s); sound clip(s) from (your web site; CD-ROM; publication, etc.)

File name(s) of graphic: ____.GIFs - Location of web page http://______.    
Your graphic(s) will be displayed in our educational project for free use by students and teachers.  Our final product will be used ___________ (be as specific as possible).  We intend to honor your copyright by giving your organization full credit and citing you as one of our sources.

Please respond to this message and let us know if we may use this image in our project. Our deadline for publication is ________, and we would appreciate your quick response. 

Yours truly,        

_______________
Name, e-mail address

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To Link to a Web Page 

Dear _____________,

We are students at _______ School.  We would like to place a link to your site (in our multimedia project; in our educational web page at  http://____________; in our _________contest entry). Your link will be included in a free resource for students and teachers. Our final product will be in the form of a (web page, multimedia project, contest entry, etc.)  We will honor your copyright by giving your organization full credit and citing you as one of our sources.  

We wanted to let you know how we will be using your material in our educational project. Thank you for creating such a useful resource. 

Yours truly,        

_______________
Name, e-mail address

Questions or comments to Caroline McCullen
Instructional Technologist, SAS inSchool, Cary, NC