NC STATE Home Page NC STATE UNIVERSITY - Environmental Health and Safety 2620 Wolf Village Way Cmpus Box 8007, Raleigh NC 27695  Phone 919.515.7915 FAX 919.515.6307 NC STATE Home Page

Record retention guide for EH&S Records

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Record Series  

Retention Period


 

Environmental Affairs

Hazardous waste manifests with related
transportation and disposal records

Indefinite

Internal waste pick-up records

Indefinite

Title V records

10 years then review for historical/administrative value

Spill prevention control and countermeasures records

10 years

Chemical release clean-up reports

25 years then review for historical/administrative value

Phase I and II environmental assessment

25 years then review for historical/administrative value

PCB records

25 years then review for historical/administrative value

Infectious waste records

5 years

National Pollution Discharge Elimination
System records

10 years then review for historical/administrative value

Above & underground storage tank service records
including permit, registrations, and test reports

Life of tank system

Above & underground storage tank closure records

Indefinite

Superfund records where University named as
responsible party

Indefinite

 

Occupational Safety

OSHA 300 logs and annual summary reports

5 years

Personal occupational exposure records

30 years or duration of employment plus 5 years, which ever is longer

Asbestos and lead inspection records
including asbestos bulk sampling lead sampling
& XRF records

25 years after building has been demolished

Area/bulk sampling

5 years & review for administrative value

Asbestos area air sampling reports

25 years then review for historical/administrative value

Material Safety Data Sheets

Until no longer of administrative value

Confined space entry permits, evaluations,
and related records

1 year

Respiratory protection program training
and fit testing records

Duration of employment plus 5 years

Occupational injury/illness reports

5 years

All Select agent logs, and training documentation  3 years

 

Fire Safety

Fire protection equipment inspection records

Life of the building then review for historical/administrative value

Building audits

25 years then review for historical/administrative value

 

Radiation Safety

Provisions of RS Program

Until termination of license or registration

Audits & Reviews of RS Program comments

3 years

Package receipt surveys

3 years

Results of surveys, measurements & calculations

Until termination of license or registration

Forms with Occupational Dose histories

Until termination of license or registration

Records used to prepare forms
with Occupational dose histories

3 years

Records of Planned exposures

Until termination of license or registration

Records of Individual monitoring results

Until termination of license or registration

Records of dose to individual members of the Public

Until termination of license or registration

Records of waste disposal

Until termination of license or registration

Records of decay-in-storage waste disposal

3 years

Records of testing entry control devises

3 years

Records of Accelerator surveys & calibrations

2 years