Office of International Services

Late Arrival


Late Arrival (New Students)

If you will be arriving late (on or after the first day of classes; August 21, 2013) please know that our experience
shows that late-arriving students have a difficult time catching up academically and a stressful time settling
in. This may adversely affect your grades and jeopardize your F-1 or J-1 status.

OIS cannot give students "permission" to arrive late or write a letter (or update the SEVIS record) indicating a later
program start date or late arrival date. Although the Customs and Border Protection (CBP) Inspector at the
US airport might permit you to enter if you arrive a week past your Program Start Date, we strongly recommend that
you do everything to arrive on time. If your visa is not approved on time or you will arrive to NC State after
August 27, 2013, you must defer your admission.

If you will arrive after August 21, 2013 (but before August 27, 2013), you must notify and request permission from
your department and get a letter to show at the U.S. port of entry. A copy of the letter must be sent to OIS.

In general a scanned and printed image of the letter will be sufficient to satisfy CBP and will be accepted by OIS. The
letter should state the following:

  • How late the department is willing to let you start the semester (no later than 8/27/2013). Students must be
    physically checked in with OIS the morning of 8/27/2013.
  • That you are pre-registered for full-time enrollment for Fall 2013 and that you will be able to catch up with
    your classes.
  • If applicable, that your late arrival will not negatively impact your eligibility for, and ability to do, your
    graduate assistantship (TA/RA position).


Upon arrival to NC State University, you must check in with OIS.

Late arriving students are required to maintain full-time enrollment throughout the semester (no reduced
course loads will be approved for students who are not able to find the right classes or are unable to
catch up or are likely to make a poor grade) and new students should be prepared to attend classes while
settling in since orientation services are no longer offered after classes begin. The New International
Student Orientation fee is charged to all new international students regardless of date of arrival or whether
or not any services are utilized.


Late Arrival (Returning Students)

International Students are generally required to be physically present in the US at the start of each semester of
enrollment. If travel or visa application delays will result in a late return to NC State (after August 2t7h) you must notify your NC State academic department that you are returning late and follow the departments instructions for obtaining any additional information such as a letter regarding the late arrival. A copy of the letter must be sent to OIS. In general a scanned and printed image of the letter will be sufficient to satisfy CBP and will be accepted by OIS.

It is recommended that the letter include the following:

  • How late the department is willing to let you start the semester.
  • That you are pre-registered for full-time enrollment for Fall 2013 and that you will be able to catch up with your classes.
  • If applicable, that your late arrival will not negatively impact your eligibility for, and ability to do, your
    graduate assistantship (TA/RA position).

Upon arrival to NC State University, please come by the office with your new I-94 cards so we can make a copy for your file.  

Late arriving students are required to maintain full-time enrollment throughout the semester (no reduced course
loads will be approved for students who are not able to find the right classes or are unable to catch up or are likely to
make a poor grade).