On-campus Employment
On-campus employment is defined as physically on the campus of NC State University and paid through the NC State University Payroll office. This excludes private companies on Centennial campus, private tutoring, or other services provided to students or faculty even if the activity takes place on campus. Off-campus employment – and services provided to companies where payment comes from an off-campus source - must be authorized in advance in the form of OPT, CPT (F-1), Academic Training (J-1),or some other allowable mechanism.
F-1 students do not need any written authorization from OIS to engage in casual part-time (not to exceed 20 hours per week) employment on campus when it is “incident” to their status and they are maintaining their lawful F-1 status. Employment may not result in a delay of program completion (with a need to request a program extension), good academic standing, loss of full-time enrollment, etc. OIS does not approve or certify on-campus employment for students in F-1 status.
J-1 students DO need specific written employment authorization from their J-1 program sponsor. Students whose program sponsor is OIS can easily request employment authorization in one year increments by using the OIS HelpDesk and submitting the J-1 Student On-Campus Employment Authorization Request Form.
F-1 and J-1 students are considered to be working 20 hours a week on campus if they hold a halftime teaching/research assistantship. Additional appointments, supplemental pay, or additional pay for hours worked beyond the 20 hour per week maximum will violate a student's immigration status.
Once a student is offered a job (may require numerous inquiries, submission of resumes, completion of job applications, etc.,) and it is accepted, there is a little more paperwork required. The hiring official in the hiring unit (personnel or payroll representative) will ask the student employee to complete the Form I-9 and go through the eVerify process. (New students note: this should only be done after you have checked in with OIS and ten or more days have passed since OIS completed your SEVIS registration). The hiring official may make require several additional forms that are unique to the department or type of position. International students must also make an appointment with the Foreign National Employee Specialist in the Payroll Office to complete one or two additional tax withholding forms. This is important so that the University correctly withholds the appropriate amount of taxes for you and so that you do not pay more taxes than necessary.
New international students will generally need to complete time sheets on a regular basis and should take special efforts to meet with the supervisor early and often to go over the job description, mutual expectations, safety training (if necessary), and other matters.
In order to accept salary or wage payment from U.S.-based source, it is necessary to obtain a Social Security Number.