Migration Information for Users

• WolfWise Issues Data Repository: this document lists issues that the team is currently working on and/or aware of; you can download a pdf of this document. Please submit comments or questions via the Feedback form.
• Proposed time line for migration of calendar customers
• Our thoughts on training
• Change Password
• Prevent people from viewing or scheduling your Oracle Calendar
• Download GroupWise clients from WolfWise website
• Set up Forwarding rule

As many of your are aware, OIT is preparing to migrate our Oracle calendar users to the new WolfWise system. WolfWise is based on Novell's GroupWise product. This page contains information specific to the migration to Wolfwise.

Exsting GroupWise customers will see some slight changes to their setup, these will be mostly in the policy area.

Proposed time line for migration of Oracle calendar customers

• Spring 2008
• Decisions made on system setup and design, including moving to a quota system, development and/or purchase of provisioning tools, hiring of a consultant to assist with infrastructure architecture and other pre-installation decisions.
• Summer 2008
• During the summer training session, it was decided that we needed to push back the proposed date of the migration. OIT is now looking at the end of the fall semester before the migration will take place.
• Train technical IT staff on campus – late July. Existing Oracle node managers and other IT staff will be invited to the training and will have the opportunity to begin using GroupWise.
• Continue populating and expanding training resources and offerings on the website
• Fall 2008
• Finish installation of new architecture and perform large scale testing with installation and testing scheduled for completion in October.
• October/November: work with current Oracle resource owners to clean up resources, remove any that are no longer needed, confirm owners, confirm new names in WolfWise system.
• November: identify Oracle accounts that may no longer be needed and remove from system.
• Late fall – stop creation of Oracle accounts and create accounts only in WolfWise system.
• December: OIT will begin the process of migrating Oracle accounts to the WolfWise system.
• All calendar data, events, tasks and daily notes will move over
• All resources will move over.
• Spring 2009
• Wolfwise system full in production.
• Begin offering regularly scheduled training workshops on the WolfWise system.

Please check back for more information and details as the migration plans continue to take shape.

Our thoughts on training

First and foremost, we recognize that the successful transition to WolfWise for our Oracle customers will depend heavily on the training and online resources we make available. During the summer, we plan to offer several informational and hands-on training sessions for technical staff. In the fall, we will begin offering customer-centered training.

In July 2008 OIT will offer some training sessions for IT technical staff on campus and within OIT. Our objective is to have IT staff begin using the system so that:

• They can familiarize themselves with how WolfWise works;
• Provide us with feedback on the WolfWise web site and the training resources we have made available, including commonly asked questions (specific to how it works in Oracle vs. GroupWise);
• Provide us with feedback on how we can best assist them as support people within their own department, unit or college.
• We plan to have a mix of online sessions, demos, online resources (including video) and some quick reference guides for IT staff to hand out to their users.
• We are also looking at designing some train the trainer sessions for those units that can and wish to train their own staff.
• Our first training session will be focused on Oracle calendar node managers and any of their technical staff. Node managers will be sent an email shortly with details on this session.

Change Password

You should all have Groupwise accounts at this point. (If you have not yet requested a GroupWise account please contact twanda_baker@ncsu.edu. ) Your username is your unityID and the default password is ncsu. Please change this password as soon as possible. If you haven't yet downloaded the client you may use the web client to change your password.

1. Go to: http://gwweb.ncsu.edu/
2. Enter your UnityID as the username and ncsu as the password.
3. Click Login.
4. Click Options (top far right area of your browser window)
5. Click the Password tab.
6. Be sure to click Save when you've finished changing your password
7. Click Logout.

Prevent people from viewing or scheduling your Oracle Calendar

Completing the instructions below will prevent anyone from placing meeting invitations to on your Oracle agenda or viewing your Oracle calendar agenda.

1. Login in to the Oracle calendar web client at: http://webcal.ncsu.edu
2. From the row of icons at the top of your screen menu select Edit Access Rights.
3. Delete any names listed in the field at the bottom of the Access Rights window. To do this, click on a name and then click the delete button. You will be left with "Default Any Unlisted Person".
4. Click Default Any Unlisted Person then click Edit Access Rights.
5. In the viewing section, select None for all meetings and tasks.
6. In the Scheduling section, uncheck the Can Invite Me to Entries field.
7. Click OK.
8. Click Done.
9. Click Logout (the last icon at the far right of the screen)

Download GroupWise client from WolfWise website

Visit our Downloads page to find the appropriate GroupWise client for your operating system.

Set up Forwarding rule

(Using Mac or PC client)
The following instructions describe how to create a GroupWise Rule to forward your GroupWise email to your Cyrus account. (Only for those who chose to keep using their Unity/Cyrus email account.)

1. From the Tools Menu, click Rules.
2. Click New...
3. In the Rule Name: field enter a descriptive name for this rule.
4. Check the Received field.
5. Under Item type, check Mail, Appointment and Task.
6. Under, Then actions are, click Add action, then click Forward.
7. In the Forward window, enter your Cyrus email address in the To: field.
8. Click OK.
9. Click Save

Return to the WolfWise home page.