Attendance Regulations
REG 02.20.3
Fall 1999 Archived Version (Effective Fall 1999 through May 23, 2006)
Academic Policies and Regulations
Authority:
Provost and Executive Vice Chancellor
History: First Issued: 1966. Last Revised: Fall 1999. Additional History Information.
Additional References: Diversity Calendar
Contact Info: Department of Registration and Records (919)515-2572.
1. Introduction
Full participation in classes, laboratory period and examinations is expected
of all students. Teachers in 100- and 200-level courses must keep a record
of attendance throughout the semester. Instructors may use reasonable academic
penalties commensurate with the importance of the work missed because of unexcused
absences.
1.1. Excused Absences
NC State University has a commitment to all students, including those who represent
the University in official capacities. Students shall receive excused absences
for a reasonable number of anticipated absences as well as for emergencies as
specified below.
1.1.1. Excuses for anticipated absences must be cleared with the instructor before
the absence. Examples of anticipated situations where a student would
qualify for an excused absence are:
1.1.1a. The student is away from campus representing an official university function,
e.g., participating in a professional meeting, as part of a judging team,
or athletic team. These students would typically be accompanied by a University
faculty or staff member.
1.1.1b. Required court attendance as certified by the Clerk of Court.
1.1.1c. Religious observances as verified by Parents & Constituent Services
(515-2441). For more information about a variety of religious observances,
visit the Diversity
Calendar.
1.1.1d. Required military duty as certified by the student's commanding officer.
1.2. Excuses for emergency absences must be reported to the instructor as soon
as possible, but not more than one week after the return to class. Examples
of emergency absences are:
1.2.1. Illness or injury when certified by an attending physician. Physicians
on the Student Health Service staff do not provide written excuses. Because
of student confidentiality, information can only be released directly by
the Counseling Center or Student Health Services in case of crisis or with
the student's written authorization.
1.2.2. Death or serious illnesses in the family when documented appropriately.
An attempt to verify deaths or serious illness will be made by Parents & Constituent Services (515-2441) at the request of the instructor.
1.3. The instructor's attendance policy, including procedures for submitting
excuses and for scheduling makeup work when the excuses are accepted, shall
be clearly defined in the syllabus to be distributed on the first day of class.
1.4. There is no University-wide definition of a reasonable number of permissible
excused absences. The instructor, in lieu of a University policy, is
responsible for determining the acceptable number of excused absences in his/her
class. The instructor may wish to use the elements of the Add Policy
(e.g., the number of class meetings normally held during the Add period at
the beginning of the semester; see Adding
and Dropping Courses
(REG02.20.2),
as a guideline in making this determination.)
1.5. Because each instructor has the responsibility to implement grading procedures
that are fair and equitable, the instructor shall devise a system for making
up missed assignments and examinations that does not unfairly penalize the
student when an excused absence is accepted. Such make-up work shall
be at a comparable level of difficulty with the original assignment or examination. Make-up examinations shall be at a time and place mutually agreeable to the
instructor and student.
1.6. When excused absences are accepted, the instructor shall hold all students
with excused absences to the same standard for making up missed assignments
or examinations.
1.7. In a case where the student realizes in the first two weeks of class that
the anticipated number of absences will exceed the number of excused absences
permitted in the course, the student shall discuss the situation with the
instructor, the student's adviser, or the academic dean in the college in
which the student is enrolled. It is anticipated that a suitable resolution
shall occur before the end of the second week of the semester.
