Corporate Matching Gift Programs
REG 03.00.2
Authority: Vice Chancellor for University Advancement
History: First Issued: July 1, 2002.
Contact Info: Vice Chancellor for University Advancement (919)515-3226
1. Purpose
The Office of University Advancement is charged by the Chancellor with
the responsibility for overall administration and supervision of all private
sector contribution and/or solicitation programs of the University. The reporting
procedures for gifts from donors who do not participate in the Matching Gifts
Programs are contained in Statement No. 1 of this Section. The purpose of
this Statement is to outline procedures for the handling of gifts under an
employee participating in the Corporation Matching Gift Program.
2. General Guidelines
2.1. This Statement is applicable to all University related Foundations/Funds,
including those that are independently administered.
2.2. A matching gift is a gift to the University and/or a related foundation
from an eligible employee of a corporation which participates in a Matching
Gifts Program. The employee's contribution is matched by his/her employer
in cash in accordance with that company's program policy.
2.3. Council for Advancement and Support of Education (CASE) Guide Book entitled "Matching Gift Details" provides specific guidance on the programs
of the corporations which participate in a matching gifts program.
3. Procedures
3.1. The employee of a corporation that participates in a Matching Gifts Program
obtains a Matching Gifts form from the employer; completes the form in accordance
with instructions on the form; and mails the form, together with the cash
gift or pledge, to the Office of University Advancement, Box 7501, NCSU.
3.2. If a matching gift/pledge is received by a campus college, department,
or University related foundation direct, the gift/pledge, together with
the completed matching gift form and other correspondence received, should
be forwarded to the Office of University Advancement for processing into
the University Pledge/Gift Reporting System. A copy of the employee's check
must be attached in order to process matching forms. Without the attached
check copy, the Vice Chancellor for Finance and Business will not authorize
the matched gift.
3.3. Office of University Advancement is responsible for:
3.3.1. Maintaining a current listing of all corporations which have a matching
gifts program.
3.3.2. Ensuring timely deposit of donor's (employee) matching gift funds.
3.3.3. Sending copies of the signed matching gift form to the related foundation/association
to be copied for records and then sent to the donor's company. Also, furnishing
copies of all correspondence pertaining to the gift given to the University
related foundation/fund for which the donation is intended so that proper "Thank you" letters can be prepared and transmitted to the donor.
3.3.4. Receiving, depositing, and recording the corporation's matching gift.
3.3.5. Monthly transfer of funds received from the corporation to the appropriate
affiliated foundation or University account.
4. Forms
The employee Matching Gift forms are provided by the various corporations
participating in the program. The forms will vary in format and content according
to the requirements of the particular corporation. You may obtain these forms
by contacting the Office of University Advancement.
