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Electronic Security Management System (SMS) REG04.05.3 Public Safety Authority: Issued by the Vice Chancellor for Finance and Business History: First Issued: January 27, 2009. Additional History Information. Related Policies: Additional References: Contact Info: Assoc. Vice Chancellor, Environmental Health and Public Safety (919-515-4238). 1. General1.1 The Division of Environmental Health and Public Safety is responsible for the coordination, approval and management of campus wide electronic security systems installed for the purpose of protecting the safety and property of the University. To ensure that all aspects of campus-wide electronic security management systems are functional and compatible with existing standardized infrastructure, this regulation establishes general requirements for all university colleges and departments relating to the purchase, installation, and operation of electronic security and authorizes the Division of Environmental Health and Safety to establish rules for the purchase, installation and operation of specific types of electronic security by university personnel, colleges and departments of the University. 1.2 The purpose of electronic security is to deter crime and serve as an investigative tool to assist the University Police in protecting the safety and property of the University community. Information obtained through any part of electronic security management will be used exclusively for safety, internal security, disciplinary, and law enforcement purposes. 1.3 Campus wide electronic security management systems include, but are not limited to the following: 1.3.1 Electronic Access Control 1.3.2 Closed Circuit Television (CCTV) 1.3.3 Burglar and Panic Alarms 1.3.4 Designated Emergency Phones (Blue Light Phones) 1.3.5 Emergency Notification Systems 2. Purpose 2.1 The purpose of this regulation is to standardize the type of electronic security components used, and to ensure that the devices are: 2.1.1 Integrated with existing infrastructure and systems. 2.1.2 Installed in pre-approved locations and by approved system integrators. 2.1.3 Maintained and tested on a regular basis. 3. Scope 3.1 This regulation applies to all personnel, colleges and departments of the University and their use of electronic security devices. Exceptions are addressed on a case-by-case basis and must be approved by the Associate Vice Chancellor for Environmental Health and Public Safety or his designee. Nonconforming legacy electronic security devices must comply or be removed at the department's expense prior to January 1, 2011. 4. Requirements 4.1 All University units using any form of electronic security are responsible for obtaining approval from the Division of Environmental Health and Public Safety prior to design or installation of any security device or system used for safety and security purposes at the University. 4.2 The Associate Vice Chancellor of Environmental Health and Public Safety or his designee has the responsibility to authorize the use of all electronic devices or systems being used for safety and security purposes at the University, and to require the removal of inappropriate or inadequate electronic security systems if in the best interest of the University. 4.3 When an electronic security system is required by university rules or regulations, or lab security rules, the Security Applications and Technology Department will service and maintain the system. A list of these systems is available from the Security Applications and Technology Department. 4.4 Maintenance of electronic security systems not required by a university rule or regulation will be paid by the department(s) that requested and funded the installation. Maintenance will be contracted through the Security Applications and Technology unit.
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