Time and Reimbursement for Professional Improvement Meetings
REG 05.10.4
Authority: Issued by the Chancellor. Changes or exceptions to administrative regulations issued by the Chancellor may only be made by the Chancellor.
History: First Issued: March 1997.
Contact Info: CALS Personnel Director (919)515-2708
1. The North Carolina Cooperative Extension Service's regulation governing time
granted to agents and secretaries will be as follows:
1.1. All Extension Agents will be allowed 6 days per year for
all professional improvement type meetings (this would include
Agents Associations, Federation, Adult Education, Home Economics,
etc.).
1.2. State officers in each of the three associations will be
allowed 4 additional days to conduct business of the
association. The Assistant Director, County Operations, will
obtain from the president of each association a list of those
positions considered part of the state officer group.
1.3. Each agent will be allowed one out-of-state professional
meeting per year not to exceed 5 days.
1.4. Time granted to national officers will be worked out on an
individual basis.
1.5. Secretaries will be granted 4 days per year for
professional improvement. An additional day will be granted
for those secretaries needing additional travel time to attend
the state meeting. The County Extension Director has the
responsibility for authorizing the time and making the judgement
regarding the travel distance to the state meeting to justify
this additional day.
1.6. Officers of the State Association of Secretaries will be
granted 1 day per year for planning purposes.
2. Elaboration and Procedures for Policy
Professional improvement type meetings that qualify for a
time and reimbursement authorization include district, state, and
national meetings of the following organizations:
2.1. North Carolina Association of Extension 4-H Agents
2.2. North Carolina Association of Cooperative Extension
Secretaries
2.3. North Carolina Extension Association of Family and Consumer Sciences
2.4. North Carolina Association of County Agricultural
Extension Agents
2.5. North Carolina Federation of Cooperative Extension
Associations
2.6. North Carolina Association of Family and Consumer Sciences
2.7. North Carolina Adult Education Association
2.8. Epsilon Sigma Phi
The County Extension Director will authorize time and reimbursement for
meetings of the organizations listed above. When requests for
professional improvement time and reimbursement are received for meetings not
listed above, they will be considered by the District Extension
Director on a case-by-case basis.
The "Professional Improvement Record for County Extension Staff" (see Appendix
C) is the format suggested as a uniform and practical way for the County
Extension Director to maintain and monitor agent and secretary use of time
for professional improvement. Please send a copy of this format to your District
Extension Director by January 15th each year.
