Study Leave for Extension Agents Pursuing a Graduate Degree
REG 05.30.1
Authority: Issued by the Chancellor. Changes or exceptions to administrative regulations issued by the Chancellor may only be made by the Chancellor.
History: First Issued: March 1995.
Contact Info: CALS Personnel Director (919)515-2708
1. Agents, to be considered for study leave, must meet the
following requirements:
1.1. Be an admitted graduate student in a degree program suited
to the needs of an Extension
Agent, with 15 to 18 hours of applicable graduate credit
completed. (NOTE: To ensure that
degree pattern is compatible with organizational needs as well as
the individual's goals, agent
entering graduate program and anticipating study leave should
confer with the District Extension
Director and the Extension Education Group prior to
admission.)
1.2. Have worked out a satisfactory arrangement through County
and District Extension
Directors for continuation of critical program responsibilities
during the duration of study
leave.
1.3. County Extension Director to have discussed possibilities
of study leave with
Commissioners and/or County Manager. County Extension Director
should request county
provide study leave with pay.
2. Agents meeting the above requirements apply to District
Extension Director for study
leave with pay (state portion of salary). Application to
include:
2.1. A letter stating career goals or aspirations and how the
degree and associated study leave
will contribute toward these goals.
2.2. Plan of Study, including courses completed and
planned.
2.3. Request for Study Leave Form (available from District
Extension Director).
| TIME SCHEDULE
|
|---|
| Semester or Term | Application Deadline
|
|---|
| Fall | May 1
|
| Spring | October 1
|
| Summer | February 1
|
3. Approval Procedures:
3.1. Plan of Study is approved by District Extension Director
and Assistant Director,
Extension Education.
3.2. District Extension Director's recommendation is made to
Extension Administration,
where each application is considered and acted upon
individually.
3.3. Applicants who are approved are expected to remain with
Extension for one year for
each semester of study leave.
3.4. Applicants who are approved for study leave with pay are
required to sign an affidavit
indicating they understand and agree to the policy on
reimbursement to the University of
overpayment of salary in the event they do not return to
employment with the NC Cooperative
Extension Service.
The Assistant Director for County Operations will send to each
applicant approved for
study leave with pay an affidavit which must be signed,
notarized, and returned to the
Assistant Director for County Operations. The Assistant Director
will in turn sign and forward to
the Extension Personnel Office to be included in the employee's
official personnel file.
3.5. County and District Directors will negotiate each case
with county officials in arranging
for study leave, with or without pay from the county, making
every effort to secure leave with
pay.
