Recruitment
REG 05.55.4
Authority: Vice Chancellor for Finance and Business
History: First Issued: July 1, 2001.
Related Policies: Office of State Personnel - Recruitment and Posting of Vacancies
Contact Info: Employment Services (919-515-2135)
1. PURPOSE
The policy establishes standards for recruitment that are consistent with
federal and state requirements. Exceptions to normal hiring practices in relation
to qualifications and salary are subject to the approval of the Office of
State Personnel.
2. COVERED PERSONS
Applicants for SPA (Staff) vacancies are covered by this policy.
3. PROCEDURES
3.1. Hiring Standards - Each SPA (Staff) position classification has minimum
state requirements for education and experience. These requirements indicate
the knowledge, skills, and abilities deemed necessary for successful job
performance. Related formal education may be substituted for required experience.
Directly related experience also may be substituted for education requirements.
Hiring departments in cooperation with Employment Services are responsible
for determining job-related qualifications required in addition to minimum
state standards. Education and experience preferences are also determined
by the hiring department.
3.2. Vacancy Posting - Hiring departments submit a Notice of Staff Vacancy
(http://www.ncsu.edu/hr/hrforms.html
) to request posting of a vacant position. Hiring departments indicate
the level of posting desired.
3.2.1. STAFF VACANCIES - STAFF VACANCIES (7-day minimum posting) is used for wide
dissemination of vacancy information. Postings are displayed in Human Resources,
across campus, at the Employment Security Commission, and in various educational
and human service agencies. Vacancies are also advertised on the Job Line
(919-515-3737) and the Internet. Any interested party may request consideration.
3.2.2. TRANSFER VACANCIES - TRANSFER VACANCIES (5-day minimum posting period)
provides career mobility and advancement for internal candidates. Postings
are distributed across campus, through the Internet, and are posted in Human
Resources. Current SPA (Staff) employees may apply for these vacancies.
Employees who have not been in their current department for at least six
months must obtain their supervisor's approval to seek a transfer outside
of their department.
3.3. Advertising - To ensure compliance wit state and federal laws, Employment
Services approves and coordinates the placement of advertisements and the
screening of ad respondents. For vacancies targeted for Affirmative Action,
advertisement in female - or minority-specific publications may be required.
Employment Services coordinates advertisement copy, publications, and run
dates with the hiring department. Media sources include newspapers, trade
journals, and direct mail fliers. Costs of media advertisements are billed
to the hiring department.
Recruitment visits to local high schools, technical schools, colleges and
community agencies are conducted routinely to maintain pools of applicants
in the various occupational areas. Web based recruitment is also used.
3.4. Waiver of Posting - A waiver of posting may be requested only:
3.4.1. to avoid a reduction-in force (RIF)
3.4.2. to affect a disciplinary transfer
3.4.3. to achieve a mandatory reinstatement
3.4.4. to avoid a critical work stoppage or to protect public health, safety,
or security
3.4.5. to convert a temporary employee who has been employed in a position for
12+ months to permanent employment
A request for waiver of posting must be submitted on letterhead and attached
to the Notice of Staff Vacancy. The request should include the reason the
waiver is needed, an application on the person recommended for hire, the
salary requested, and an effective date. The request must have prior approval
by the Unit Affirmative Action Officer.
3.5. RESOURCE
Employment Services (919-515-2135)
