Department of 4-H Youth Development
Reappointment, Promotion and Tenure Standards and Procedures
RUL 05.67.1
Authority: Provost and Executive Vice Chancellor
History: First Issued: October 2001. Last Revised: October 22, 2004. Additional
History Information.
Related Policies:
NCSU POL05.20.1 -
Academic
Tenure Policy
NCSU REG05.67.1 - College of
Agriculture and Life Sciences RPT
NCSU REG05.20.27 - Statements
of Mutual Expectations and Plans for Professional Development
Additional References:
Office of the Provost RPT Website
Contact Info: Department of 4-H Youth Development, 919-515-2801
1. Introduction
The Department of 4-H Youth Development is committed to fulfilling its roles
and obligations as an integral component of the College of Agriculture and
Life Sciences and North Carolina State University. This rule describes the
standards and procedures of the Department of 4-H Youth Development for reappointment,
promotion and tenure and is supplemental to and consistent with the university
Academic Tenure Policy http://www.ncsu.edu/policies/employment/faculty/POL05.20.1.php. The
Board of Trustees grants approval of tenure.
2. Areas of Faculty Responsibility
Faculty, administrators and others are involved in the planning process leading
to a strategic plan, mission and vision statements, and goals and objectives
of the department. Faculty positions are created in the Department of 4-H Youth
Development to meet existing and emerging needs and to meet the collective
goals and objectives of the department, college and university. The recruitment
and interview processes are designed to attract individuals who can fulfill
the duties of the position as described and each faculty member is employed
based on the expectation that she/he is the most suited to the unique set of
responsibilities of the position.
As an untenured faculty member develops his/her program, it is expected that
the annual plans of work and the work priorities established by the faculty
member be consistent with the overall duties and responsibilities of the position.
It is intended that the untenured faculty member will be successful in his
or her position if the individual performs the stated duties and responsibilities
of the position in a satisfactory manner. Untenured faculty will be assigned
an internal and external mentor who will guide the faculty member through reappointment
and tenure processes.
Scholarly activity, appropriate to the discipline and responsibilities, is
expected of all faculty, including untenured faculty members, and will be assessed.
Scholarly activity is defined broadly when considering the work of academicians
at institutions of higher learning, and is most often captured in the concept
of discovering new knowledge and transferring knowledge to others.
3. General Standards
There is an expectation that all faculty members contribute to the scholarly
life of an academic institution and, therefore, tenure-track faculty members
must continually engage in the pursuit of scholarly activity. The discovery,
development and transfer of knowledge are an expectation of all tenure-track
faculty members and become the basis for individual and programmatic evaluation.
3.1. Standards for Scholarly Activity Associated with Research Responsibilities
Faculty members with research responsibilities e are expected to engage in
research and discovery and they are expected to create new knowledge through
their research efforts. A productive research program at a land-grant institution
like N.C. State University may have one or more of the following components:
successful grants and funding program, a successful graduate education program,
peer-reviewed publications, and presentations at national and international
meetings. Other examples of reputation that emanate from a productive research
program include serving as a peer reviewer of manuscripts and grants, and serving
on research related committees at the college, university, national and international
levels. Performance will be evaluated based on the faculty member's Statement
of Mutual Expectations.
3.2. Standards for Scholarly Activity Associated with Teaching Responsibilities
Faculty members with teaching responsibilities are
expected to transfer knowledge to students enrolled at North Carolina State
University. The act of transmission of knowledge is designated as teaching,
and can be included in activities such as classroom instruction, distance education,
and advising students. Activities associated with the transfer of knowledge,
such as curriculum development, writing books and laboratory manuals, development
of lesson plans, and evaluation of students, are also important components
of an academic appointment at the land-grant institution. Scholarly activity
in the academic area involves creative work such as obtaining grants and publishing
peer-reviewed manuscripts, and documentation of knowledge transferred via instruments
and activities such as student evaluations, and peer evaluations. Performance
should reflect the Statement of Mutual Expectations.
3.3. Standards for Scholarly Activity Associated with Extension Responsibilities
Faculty members with an appointment in the North
Carolina Cooperative Extension Service are expected to transfer knowledge to
citizens of North Carolina and beyond. The transmission of knowledge via an
extension program may include activities such as publications, meetings, correspondence,
visitations and demonstrations. Activities associated with the transfer of
knowledge, such as alternative pedagogical approaches for youth and adult learners,
support of agents and volunteers and service to organizations are important
components of an extension appointment at a land-grant institution. Scholarly
activity in the extension area involves innovative and creative work, obtaining
grants and publishing peer-reviewed work, and documentation of knowledge transferred.
Performance should reflect the Statement of Mutual Expectations.
3.4. Service in Professional Societies and Within the University Itself
All faculty members are involved in the operation of the department, college,
and university by serving in various capacities (for example, on committees,
boards, panels, task forces, and commissions). Faculty members are also
expected to further their disciplines by providing service to their professional
societies by serving as officers or on committees, serving as editors and reviewers
for professional journals or other professional publication outlets, and serving
on study and review panels for governmental agencies and funding organizations. Although
there is a reasonable limit to the extent of involvement (to be managed
by the department head), it is not unreasonable for these tasks to occupy an
average of 10 to 15 percent of a faculty member's time. The department
head should approve appointments requiring larger amounts of time in advance.
4. Standards for Reappointment as Assistant
Professor
To be reappointed as assistant professor, the individual must demonstrate
ability or definite promise in the areas of responsibility described in their
Statement of Mutual Expectations that will lead to promotion to Associate
Professor with tenure.
5. Standards for an Associate Professor with
Tenure
Recommendations for promotion to Associate Professor
with tenure will be made in relation to the candidate's appointment with regard
to research, teaching, extension and service as documented in his/her Statement
of Mutual Expectations. A successful recommendation will require the faculty
member to provide clear evidence of established programs in accordance with
his/her individual appointment.
6. Standards for Professor
The faculty member must demonstrate a program or
contributions which are nationally or internationally recognized and consistent
with their appointment and Statement of Mutual Expectations.
7. Procedures
7.1. Procedures for Reappointment as Assistant Professor
7.1.1. Timing of the reappointment and promotion of assistant
professors is dictated by
NC
State Tenure Policies and Regulations.
When an individual is slated for reappointment, the evaluation process begins
early in the academic year. The Department Head will inform the faculty member
in writing by August 1. Individuals being considered for reappointment are
not required to provide a list of external evaluators or supportive information
at this time.
7.1.2. The
dossier supporting reappointment will be required by October 15, and it will
be available for review by appropriate faculty in the Department's administrative
office. Departmental Voting Faculty will review in depth the material supplied
by the individual for consideration of promotion and granting of tenure.
7.1.3. Faculty
members will present a seminar to the Department on his/her proram and achievements
since initial appointment in September or October of the academic year of
their review.
7.1.4. In early November, the Department Head convenes the
tenured Associate and tenured Full Professors to vote on the candidates seeking
reappointment. The Department Head facilitates the meeting, takes notes and
conducts the voting, but does not participate in the discussion. The vote
is by secret ballot. Absentee ballots must be provided in writing to the
Department Head prior to the beginning of the meeting (exceptions will only
be made for unforeseen circumstances keeping a faculty member from attending).
The ballots are counted by the Department Head and another faculty member
and announced. The Department Head then informs the individual of the vote
of the faculty and writes the DVF evaluation.
7.1.5. The candidate and his/her mentor, along with the Department
Head, prepare the dossier that is submitted to the Administration of the
College of Agriculture and Life Sciences for action.
http://www.provost.ncsu.edu/promotion-tenure/
7.2. Procedures for Associate Professor with Tenure
The documentation supporting promotion or granting of tenure will be required
by October 15, and it will be available for review by DVF (tenured associate
and tenured full professors) in the Department's administrative office. Departmental
Voting Faculty will review in depth the material supplied by the individual
for consideration of promotion and granting of tenure.
In early November, the Department Head convenes the Departmental Voting
Faculty to vote on the candidates undergoing promotion to the rank of Associate
Professor. The Department Head facilitates the meeting, takes notes and conducts
the voting, but does not participate in the discussion. The vote is by secret
ballot. Absentee ballots must be provided in writing to the Department Head
prior to the beginning of the meeting (exceptions will only be made for unforeseen
circumstances keeping a faculty member from attending). The ballots are counted
by the Department Head and another faculty member and announced. The Department
Head then informs the individual of the vote of the faculty and writes the
DVF evaluation.
The candidate and his mentor, along with the Department Head, prepare the
dossier that is submitted to the Administration of the College of Agriculture
and Life Sciences for action. http://www.provost.ncsu.edu/promotion-tenure/
7.3. Procedures for Professor
Each July the Department Head convenes the eligible Department Voting Faculty
for the purpose of providing consultation to the Department Head regarding
the promotion of Associate Professors. Associate Professors interested in
being promoted should submit a curriculum vitae to the Department Head by
June 15 and this material, along with other material such as Annual Activity
Reports and Annual Plans of Work, will be available for review by the eligible
Departmental Voting Faculty from June 15 until the meeting in July. The discussion
at this meeting is conveyed by the Department Head to the individual. If
the individual elects to be considered for promotion to Full Professor, he/she
informs the Department Head in writing by September 1, and provides the same
material and undergoes the same process as described previously (section
VI . B). The Department Head will solicit five external reviewers.
The documentation supporting promotion will be required by October 15, and
it will be available for review by appropriate faculty in the Department's
administrative office. The Department Head assigns a group of eligible Departmental
Voting Faculty to review in depth the material supplied by the individual
for consideration of promotion. These individuals serve as resources during
the deliberations.
In early November, the Department Head convenes the eligible Departmental
Voting Faculty and if that number is less than three, will solicit outside
assistance to vote on the candidates desiring promotion from Associate Professor
to the rank of Professor. The Department Head facilitates the meeting, takes
notes and conducts the voting, but does not participate in the discussion.
The vote is by secret ballot. Absentee ballots must be provided in writing
to the Department Head prior to the beginning of the meeting (exceptions
will only be made for unforeseen circumstances keeping a faculty member from
attending). The ballots are counted by the Department Head and another faculty
member and announced. The Department Head then informs the individual of
the vote of the faculty and writes the DVF evaluation.
The candidate and his committee, along with the Department Head, prepare
the dossier that is submitted to the Administration of the College of Agriculture
and Life Sciences for action. http://www.provost.ncsu.edu/promotion-tenure/
