Alcohol/Social Functions
RUL 06.21.01
McKimmon Conference and Training Center (MCTC)
Print-friendly version
Authority: Vice Chancellor for Extension and Engagement
History: First Issued:
April 8, 2001. Last Revised: February 13, 2008. Additional History Information.
Related Policies:
NCSU POL04.20.2 -
Alcohol Policy
Additional References: McKimmon Conference and Training Center (MCTC) Website
Contact Info: Client Relations & Customer Service Manager (919)515-2277
1. INTRODUCTION:
All aspects related to alcoholic beverage distribution and consumption at
planned social functions must be in compliance with the Center's "special
occasion permit" status issued/monitored by the State Alcoholic Beverage
Control (ABC) Unit.
2. REQUIREMENTS:
The Client Relations office will review all requests for social events that
include alcoholic beverages and inform the program contact if approved and
address specific issues/concerns that may arise.
2.1. The user group representative must choose a caterer from the Center-approved
caterer list to serve alcohol and provide the bartender(s) for such events.
2.2. Only those caterers with a valid ABC Off-Premise Beer/Fortified Wine Permit
are eligible to provide this service for McKimmon Conference and Training
Center (MCTC) events.
2.3. The client can opt to procure the alcoholic beverage and deliver it to
the caterer for transport to and from the facility. A second option is for
the caterer to procure and transport the alcohol to the MCTC. The choice
is at the discretion of the user group but the Client Relations staff must
be informed after the decision is made. The caterer is required to remove
the alcohol from the facility in either case.
2.4. Alcohol events should be structured as part of the overall program and
the associated costs included in program registration fees. If the event
is sponsored with no costs assessed the individual participants, planning
with the MCTC and arrangements with the caterer remain the responsibility
of the program contact person, not the social sponsor.
2.5. Brown bagging, cash bars, or the selling of "drink" tickets
are not permitted within or on the MCTC premises. Beer kegs are prohibited
as well.
2.6. When a dinner or a meal function does not immediately follow a reception/social,
the client must coordinate with the caterer to serve heavy hors d'oeuvres
including at least two hot hors d' oeuvres.
2.7. The serving of alcohol is generally limited to one hour with no alcohol
being served prior to 5:00 p.m. on weekdays and 3:00 p.m. on weekends.
2.8. Client Relations staff will be responsible for posting a special occasion
permit within the room serving alcohol. Alcoholic beverages are served and
consumed only in the area where the alcohol permit is posted.
2.9. Alcoholic beverages cannot be served to anyone under 21 years of age;
the caterer is ultimately responsible for verifying age of any individual
served.
2.10. The caterer providing service for a dinner function may serve alcohol
if requested by the client group. Permission to serve beyond the one-hour
limit can be requested with review and approval by Client Relations.
