Courtyard Use Criteria
RUL 06.21.05
McKimmon Conference and Training Center (MCTC)
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Authority: Vice Chancellor for Extension and Engagement
History: First Issued:
April 8, 2001. Last Revised: February 13, 2008. Additional History Information.
Additional References: McKimmon Conference and Training Center (MCTC) Website
Contact Info: Client Relations & Customer Service Manager (919)515-2277
1. INTRODUCTION:
The McKimmon Courtyard provides program participants, visitors, and staff
an outdoor area in which to relax and network. This area can accommodate up
to 50 participants for social functions and receptions in conjunction with
Center-approved educational programs or staff retirements.
2. REQUIREMENTS:
Groups whose programs meet eligibility requirements for use of the McKimmon
Conference and Training Center (MCTC) qualify to use the courtyard. In order
to preserve an environment conducive to learning within the Center and to
allow public access to the courtyard during normal business hours, the following
requirements are established:
2.1. A courtyard usage fee will be assessed on those occasions that the courtyard
function is not part of a larger scheduled event for which appropriate meeting
space fees are charged.
2.2. Fees are assessed for courtyard-only activities according to the following:
2.2.1. Courtyard events are required to have concurrent space in the facility
for socials and reception in case of inclement weather. The basic room
rate of Area 2B is applicable for courtyard rental with no duplicated
charges for courtyard versus inside contingency space.
2.2.2. Appropriate space in Area 2 must be reserved/utilized for courtyard
events with more than 50 participants. Courtyard plus internal space charges
will be applicable in this situation.
2.3. Catering policy and procedures for courtyard events are the same as those
for any function held in the MCTC.
2.4. Setup time for weekday courtyard events cannot begin until 5:30 p.m. Setup
on weekends may commence prior to 5:30 p.m. if the group is the sole user
of the Center.
2.5. Decorations are limited to organizational banners or signs which can be
easily displayed and do not interfere with the Center structure, do not
restrict participant space in the courtyard, and reflect an image representative
of the Center and NC State.
2.6. Musical and choral group entertainment is permitted in the courtyard when
there are no other programs or user groups in the building, with sensitivity
to the residential area adjacent to the Center. Instrumental and/or choral
groups must be non-amplified and are limited to four performers (including
the musicians) with no later than a 10:00 p.m. cut-off time.
