Space and Equipment Cancellation Guidelines
RUL 06.21.12
McKimmon Conference and Training Center (MCTC)
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Authority: Vice Chancellor for Extension and Engagement
History: First Issued:
April 8, 2001. Last Revised: February 13, 2008. Additional History Information.
Additional References: McKimmon Conference and Training Center (MCTC) Website
Contact Info: Client Relations & Customer Service Manager (919)515-2277
1. INTRODUCTION:
The McKimmon Conference and Training Center (MCTC) has cancellation guidelines for equipment and space that
are contained in the Meeting Reservation and Confirmation Form.
2. REQUIREMENTS:
The client/user group representative with confirmed space and/or equipment
for a scheduled event must send a written cancellation to the Client Relations
Office according to the following deadlines in order not to be assessed the
basic rental fee:
2.1. one room (not to include dining area(s)), a 30-day advanced notice is
required;
2.2. more than one room, but less than 6 rooms, (not to include dining area(s)),
a 45-day advanced notice is required;
2.3. more than six rooms (not to include dining area(s)), a 90-day (3 months)
advanced notice is required; and
2.4. audio-visual equipment/technical support services, notice at least one
full working day prior to the scheduled event is required.
