Payments - Tuition Charge Authorization
REG 07.05.03
Accounts Payable
Authority: Vice Chancellor for Finance and Business
History: First Issued: November 1, 2001.
Additional References: University Controller's Website
Contact Info: University Controller (919-515-3824)
1. Purpose
The following procedure describes the form to be used and method to be
followed by departments to pay tuition and fees for students from departmental
funds.
2. Guidelines
All departmental payments of NCSU tuition and fees must be processed on a
Tuition Charge Authorization, NCSU Form GA1 (sample).
3. Procedures
The department prepares Form GA1 (sample) and submits the completed form to
University Student Accounts Office, Box 7213, to pay the charge on the Student
Accounts Subsystem. After processing, the Student Accounts Office will forward
the document to the General Accounting Office where it will be charged to the
departmental accounts in the Financial Accounting System.
4. Form
Tuition Charge Authorization, NCSU Form GA1 (blank), may be copied within the
department as needed. Central Stores will not be stocking this form.
5. Instructions for Completion of Form
5.1. If encumbering on the Departmental Accounting System, enter the
Encumbrance number in this space; otherwise, leave blank.
5.2. Enter the student social security number.
5.3. Enter the student's full name.
5.4. Enter the amount authorized for payment
5.5. Enter total amount of items listed.
5.6. Enter financial codes to be charged.
5.7. Enter dollar amount to be charged.
5.8. Enter total amounts to be charged. (Note: The totals on line 5 and 8 must
agree)
5.9. Provide department, telephone extension, and obtain authorized signature
and date signed.
