Capital Assets - Transfers
REG 07.30.18
Financial Reporting and Accounts Receivables
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Authority: Vice Chancellor for Finance and Business
History: First Issued: November 1, 2001.
Additional References: University Controllers Website
Contact Info: University Controller (919-515-3824)
1. Purpose
This statement explains the procedures for the transfer of assets in the
Capital Assets Management System (CAMS).
2. General Guidelines
Transfers are recorded on the University's inventory when there is a permanent
change in asset location or physical custody (e.g., from one department to
another). If the equipment is temporarily loaned or relocated and the intention
is to reclaim the item in the near future, the asset record need not be changed.
3. Procedures
3.1. Form CA - 4(Equipment Transfer Disposition Request) must be used if the asset is relocated or if there is a permanent change
in physical custody of the item. Transfers may occur as a result of changes
in any of the following:
3.1a. Department
3.1b. Building OUC
3.1c. Roo
The physical custody of the equipment is the responsibility of the college/department.
All transfer data submitted to CAMS must be accurate in order to ensure the
reliability of the University's inventory.
4. Form
Form
CA - 4, Equipment Transfer Disposition Request, may be obtained from the
Capital Assets Office, extension 5- 2148 or downloaded from the web and copied
for use by colleges/departments.
5. Instructions for Completion of Form
5.1. Equipment Transfer Disposition Request - (CA
- 4)
5.1.1. Enter CAMS tag number. A separate form should be used for each transfer.
5.1.2. Enter a short description of the asset.
5.1.3. Indicate the college/division/department initiating the request. For
equipment transfers, this will usually be the department from which the
equipment is transferred.
5.1.4. Enter date of transfer.
5.1.5. In the Transfer Section, enter building, 6-digit OUC (department number),
and room number for the old location.
5.1.6. Enter building, 6-digit OUC (department number), and room number for
the new location.
Form must be signed and dated by supervisor, department head and the CAMS
Coordinator for the new location.
