Receipt Centers - Request for Authorization
REG 07.30.04
Financial Reporting and Accounts Receivables
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Authority: Vice Chancellor for Finance and Business
History: First Issued: November 1, 2001.
Additional References: University Controllers Website
Contact Info: University Controller (919-515-3824)
1. Purpose
A receipt center is defined as any department, organization, or unit which
routinely receives and processes receipts on behalf of the University. The
following statement outlines procedures for obtaining authorization for a
receipt center.
2. General Guidelines/Applicable Rules
Units which have only occasional receipts and are not authorized receipt
centers must forward all payments to the appropriate receipt center. Each
school or major division within the University has designated one primary
receipt center to process occasional receipts. Contact the University Accounting
Office for guidance in determining whether additional receipt centers should
be established.
3. Procedures
Authorizing A Receipt Center - Authorization is obtained by submitting a
Request/Authority To Establish A Receipt Center, NCSU Form BA-114, to the
University Accounting Office, Box 7203. If the request is approved, a copy
of the BA-114 and detailed processing instructions will be sent to the individual
requesting the receipt center. If the request is denied, a letter of explanation
will be sent to the requestor from the Manager of General Accounting. See
page 2 of this section for Form BA-114 instructions.
If you need to discuss these procedures, please contact Rosemary King, Data
Control Supervisor, at 5-2149.
4. Forms
A blank Form
BA-114, Request/Authority To Establish A Receipt Center, is provided and
may be photocopied, or downloaded.
5. Instructions for Completion of Form
Request/Authority To Establish Receipt Center (BA-114)
5.1. Enter date of request
5.2. Enter Organizational Unit Code (OUC)
5.3. Enter name of school, department, or unit
5.4. Enter campus location of requested receipt center
5.5. Enter name and address of individual who will be responsible for receipt
center
5.6. Provide name(s) and campus address(es) of individual(s) responsible for
handling receipts
5.7. Explain briefly why the receipt center is needed
5.8. Specify the types of accounts/activities and general sources of receipts
to be collected at the receipt center
5.9. Sign and date the request. Enter the requestor's title and campus telephone
number
5.10. The Manager of General Accounting will sign and date the form if the request
is approved.
