Payment and Collection
REG 07.55.2
Student Accounts
Authority: Vice Chancellor for Finance and Business
History: First Issued: October 1, 2001.
Additional References: University Cashier's Website
Contact Info: University Cashier's Office Director (919-515-6010)
1. Purpose:
To provide definition of responsibility for payment of student accounts, determination
of delinquency, and other purposes.
2. The Rule that governs payment of student charges for tuition, fees and other
charges is as follows:
2.1. Registration - General: Students who have departmental holds or who have an unpaid
balance from a prior term in excess of $100 will not be permitted to register
until the hold is released or the balance is paid.
2.2. Regular Registration: Students are responsible for full payment of
tuition, fees and all other debts to the University and for clearing
all "Holds" by the due date established for the term.
Failure to pay tuition, fees and all other debts to the University
and to clear all "Holds" will result in the student's
schedule being cancelled. It is the student's responsibility to pay
amounts owed even if they do not receive a mailed bill. Student
account information is accessible via the Student Account Inquiry on
the web University Cashier's Website.
2.3. Late Registration: Students who register between the Due Date and
Census Date ($35 fee) or after Census Date ($100 fee), do not have
to pay when they register. They will be billed in the next billing
cycle.
3. Accounts will be sent to collection agencies and/or written off
as follows:
3.1. Collections: Accounts of students who are not enrolled, which have
an unpaid balance for a term after the due date for payment of
tuition & fees for the subsequent term will be considered
delinquent and will be referred to a collection agency. Penalty and
interest will continue to be charged until paid.
3.2. Write-off:
Accounts which are delinquent, have been referred to a
collection agency and remain unpaid at the end of the fiscal year
will be written off. The balance will be removed from the Accounts
Receivable records, the Account will have a "Financial
Hold" placed on it with a notation that the account has been
written off, and the student will not receive a transcript or be
allowed to register for a subsequent term until the account is
settled.
4. Sponsored payments - responsibility for payment
4.1. The responsibility for payment of charges for a term lies
ultimately with the student. If a sponsor fails to pay the agreed
amounts on behalf of a student by the last day of class for the
term, the unpaid charge will be placed back on the student account
and the student held responsible for payment.
