Withdrawal - Special Circumstances
REG 07.55.6
Student Accounts
Authority: Vice Chancellor for Finance and Business
History: First Issued: January 2, 2002.
Contact Info: University Cashier's Office Director (919-515-6010)
1. Purpose:
To provide information for handling refunds of Tuition and Fees for students
called to active duty in the military or in case of national emergency.
2. Requirements:
The Rule that governs refunds of Tuition and Fees for students called to
active duty in the military or in case of national emergency is as follows:
2.1. In the event a student requests to withdraw from the University due to
receiving orders to report to active duty, the following practice will be
followed with respect to adjusting charges on the student's account:
2.1.1. Tuition and required fees will be adjusted in full, regardless of the
withdrawal date, as long as the student receives no academic credit for
the work completed. In the event the student is granted full academic
credit for work completed for the semester, or requests an Incomplete
be given for their courses, this special withdrawal policy will not apply.
2.1.2. Charges for services provided by the University which are considered
consumed by the passage of time, such as Housing charges, Dining charges,
Telecommunication charges, etc. will be prorated to the actual date of
withdrawal.
2.1.3. Other charges may be credited at the discretion of the issuing department.
2.2. The student will follow the normal procedure for withdrawing from the
University, initiating the request through the Counseling Center. The Center
will assign a Reason Code 5 to withdrawals approved under this procedure.
2.3. Provisions for forgiveness/repayment of Title IV Financial Aid are subject
to Department of Education regulations, and the Office of Financial Aid
will issue separate instructions for students withdrawing under this Special
Withdrawal Procedure who have such aid.
3. Miscellaneous provisions:
3.1. This special withdrawal policy applies to reservists or National Guard
members called to active duty as a result of Operation Enduring Freedom and
subsequent related operations in the 2001-02 academic year.
3.2. This procedure applies when a student-reservist or Guard member receives
orders to active duty, whether the call was voluntary or involuntary.
3.3. The student must provide a copy of their orders or other official notice
of activation when withdrawing.
3.4. This special withdrawal policy applies to the student-reservist or Guard
member only. If a non-reservist or Guard member student withdraws as a result
of a reservist or Guard member spouse being called to active duty, this special
withdrawal policy may be applied on a case-by-case basis upon approval by
the Counseling Center, giving due consideration to the circumstances involved.
3.5. Students who feel they must withdraw due to traumatic effects of specific
terrorist actions affecting themselves or their immediate family or other
circumstances related to national emergencies may be eligible for this special
withdrawal policy upon approval of their specific request by the Counseling
Center.
3.6. Other withdrawals that result directly or indirectly from events flowing
from the attack of September 11, 2001 will be considered for special withdrawal
policy on a case by case basis, subject to approval of the Counseling Center.
Such situations may include, but are not limited to: attacks or threats to
a student's person resulting from their nationality or religion; call-up of
other family members to active duty; and activation of National Guard units.
