Reporting Misuse of State Property
REG 07.40.2
Authority:
Issued by the Chancellor. Changes or exceptions to administrative regulations issued by the Chancellor may only be made by the Chancellor.
History:
First Issued: February 1, 1995. Last Revised: November 1, 2002.
Related Policies:
N.C.G.S. 114-15.1
UNC Policy Manual, Section 300.8.4[G]
NCSU REG07.30.14 - Home Use of Equipment
Additional References:
Office of Legal Affairs - Criminal Statutes
SBI-78 Form
SBI-78 Form Word Version
Summary of Selected Rules and Regulations on Frequently Used State Property
Contact Info:
Office of Legal Affairs (919-515-3071); Internal Audit Division (919-515-8859)
1. Background.
1.1. North Carolina G.S. 114-15.1 requires state employees who have information
or evidence of misuse of state property to report such information or evidence
to their immediate supervisor within three days. The supervisor must then
report the matter to the head of their institutional agency who in turn
must report the matter within 10 days to the director of the State Bureau
of Investigation (SBI). Misuse of state property includes attempted arson,
arson, damage of, theft from, or theft of, or embezzlement from, or embezzlement
of, or misuse of, any state owned personal or real property.
1.2. University of North Carolina Guidelines on Reporting Misuse of State Property
by State Employees appoints the Chancellor of each constituent institution
to function as the institutional head.
1.3. By delegation of the Chancellor, the Vice Chancellor and General Counsel
is delegated the function of reporting information or evidence of misuse
of state property to the SBI.
1.4. To ensure consistent procedural response to the SBI, fairness to any NC
State University employee suspected or accused of misuse of state property,
and coordinated institutional response, these regulations address the procedures
for reporting information or evidence of misuse of state property by NC
State University employees.
2. Reporting information or evidence of misuse of state property. Any NC State
University employee who receives information suggesting possible misuse of
state property as defined above must report such information to their immediate
supervisor within 3 days, unless the suspected misuse involves the immediate
supervisor, in which case the matter must be reported directly to the University's
Vice Chancellor and General Counsel. Any supervisor receiving such information
must report the matter immediately to the Vice Chancellor and General Counsel.
The Vice Chancellor and General Counsel will determine whether or not it is
appropriate to notify the State Bureau of Investigation.
3. Report to the SBI and University internal review and investigation.
If the Vice Chancellor and General Counsel determines that notification
to the SBI is appropriate, the Vice Chancellor and General Counsel will
send written notification to the SBI ("SBI Notification").
A copy of the SBI Notification will be sent by the General Counsel's
office to NC State's Campus Police, NC State's Division of Internal Audit,
the Vice Chancellor for Business and Finance and the Chancellor. In consultation
with the Vice Chancellor and General Counsel, the Director of Campus Police
and the Director of Internal Audit will determine the extent to which each
office will be further involved and whether the Director of Campus Police
or the Director of Internal Audit will request the assistance of the SBI
or the State Auditor in reviewing or investigating the allegations.
If the allegations of misuse involve an identified department or employee,
a copy of the SBI Notification will be sent to the appropriate Vice Chancellor
to which the unit reports, and the Associate Vice Chancellor for Human Resources.
The supervisor of the unit in which the suspected misuse is alleged to have
occurred also may be notified, as appropriate. Each Vice Chancellor and
unit supervisor will work with the General Counsel's Office, the Campus
Police, the Director of Internal Audit and the Associate Vice Chancellor
for Human Resources, as appropriate, to address resolution of personnel
and other issues relating to the reported allegations.
The results of Campus Police and/or Internal Audit reviews and investigations
will be reported to the Vice Chancellor and General Counsel by the Director
of Campus Police and the Director of Internal Auditor, respectively. The
Director of Internal Audit and the Director of Campus Police may make other
reports to state or local government units as are otherwise necessary and
appropriate for the performance of their respective unit responsibilities.
