Ground Transportation to/from Airport
REG 07.65.02
Travel
Authority: Vice Chancellor for Finance and Business
History: First Issued: May 25, 2000.
Contact Info: Small Purchase and Travel Audit Coordinator (919-515-7489)
1. Travel to/from Airport at Employee's Duty Station
Reimbursement for travel between the employee's duty station and the nearest
airline terminal (or train/bus station if applicable) and for appropriate
parking may be made under the following circumstances.
For travel by:
1.1. Taxi or Airport Shuttle-Actual costs with receipts.
1.2. Private car- the business standard mileage rate set by the Internal
Revenue Services for a maximum of two round trips with no parking charge,
or for one round trip with parking charges.
1.3. Receipts are required for airport parking claims.
1.4. Use of Public Transportation - In lieu of using a taxi or airport shuttle,
employees can be reimbursed without receipts $5 for each one-way trip
either from the airport to hotel/meeting or from the hotel meeting to
the airport.
2. Travel to/from Airport at Employee's Destination
Reimbursement for travel to and from the airline terminal (or train/bus
station if applicable) at the employee's destination may be made where travel
is via the most economical mode available as listed below:
2.1. Taxi or Airport Shuttle service - Actual costs with receipts
2.2. Rental Vehicles - may be used with the prior approval of department
head or his or her designee; however, rental vehicles may not be used
for the sole convenience of the employee (receipt required). Insurance
on rental vehicle is not reimbursable from University funds when travel
is in-state or out-of-state.
2.3. Use of Public Transportation - In lieu of using a taxi or airport shuttle,
employees can be reimbursed without receipts $5 for each one-way trip
either from the airport to hotel/meeting or from the hotel meeting to
the airport.
3. Airport Parking
Reimbursement of expense for airport parking (duty station and/or destination)
requires a receipt.
