Non-State Employees
REG 07.65.03
Travel
Authority: Vice Chancellor for Finance and Business
History: First Issued: May 25, 2000.
Contact Info: Small Purchase and Travel Audit Coordinator (919-515-7489)
1. Reimbursements to Non-State Employees Non-state employees traveling
on University business whose expenses are paid or reimbursed by the University
are subject to these travel policies and procedures, including statutory subsistence
allowances, to the same extent as are University employees. Travel expenses
for members of a non-state employee's family are reimbursable only from discretionary
funds of a vice chancellor or dean. Non-state employees who come to North
Carolina from out-of-state will be paid subsistence allowances at the in-state
rate.
2. Reimbursements to Non-Resident Aliens Non-resident aliens requesting direct or indirect reimbursement of travel
expenses must provide a copy of their visa. If the traveler is a Canadian
or Mexican Citizen, proof of citizenship maybe substituted for visa requirement.
Not all type visas allow travel reimbursement. For more information contact
University Payroll Office.
3. Reimbursements to Students
University students who travel on official state business and whose expenses
are paid or reimbursed by the University are subject to these regulations,
including statutory subsistence allowances, to the same extent as are state
employees. Travel by students for the purpose of participating in athletic
contests and activities of student organizations must be paid from funds supporting
the particular organization or activity, not state funds.
4. Reimbursements to Prospective Professional Employees
Reimbursement for transportation and subsistence must be approved by the
approver. The subsistence and transportation is limited to the in-state
rate for a maximum of three days (5 days if one is a Saturday). Excess lodging
expenses may be approved by the approver. Excess for meals or other expenses
not identified above must be paid from an exempt or discretionary account.
5. Reimbursements to Attendants for Handicapped Employees
Payment of travel and subsistence expenses (motel and meal costs) for attendants
for handicapped employees while traveling on official state business may
be reimbursed to the same extent as are state employees if advance approval
is obtained from the department head or his/her designee.
