Other Transportations
REG 07.65.04
Travel
Authority: Vice Chancellor for Finance and Business
History: First Issued: May 25, 2000.
Contact Info: Small Purchase and Travel Audit Coordinator (919-515-7489)
1. Travel Involving Trips Other Than To/From the Airport
The actual cost of taxi and shuttle service fares are reimbursable when
required for travel on official state business. The request must be documented
with a receipt. The purpose of the trip should be documented on the travel
reimbursement request. The use of public transportation is reimburseable
up to $5 per one way trip.
2. Train or Bus
The actual cost of coach fare for rail and bus service on state business
is reimbursable. Receipts are required.
3. Rental Cars
Rental vehicles may be used; however, rental vehicles are not to be used
at state expense solely for the convenience or personal preference of the
employee. The traveler should pay the rental car company directly. A receipt
is required for reimbursement to the traveler.
The following travel expenses related to car rentals are not reimbursable
to the traveler by the University:
3.1. Collision Damage Waiver - Since the State of North Carolina is a self-insurer,
this insurance coverage is not required for state employees. A traveler
choosing to pay for this type coverage will not be reimbursed by NC State.
If the traveler is involved in an accident with a rental car, and the
possibility of a collision damage claim exists, he or she should contact
the Insurance and Risk Manager at extension 5-6124. The University will
reimburse the traveler for the cost of insurance coverage on out-of-country
car rentals. Coverage is provided when traveling in the United States,
its possessions, and Canada.
3.2. Personal Accident Insurance - Acceptance of this insurance by the traveler
will result in an additional fee or surcharge and is considered personal
insurance. Travelers choosing to pay for this coverage will not be reimbursed
by the University.
