Guidelines for Committee Assignments, Scheduling of Board and Committee Meetings, and the Nomination Committee
POL 01.05.10
Authority: Board of Trustees
History: First Issued: July 14, 2003. Last Revised: November 19, 2004. Additional History Information.
Related Policies: UNC Code, Section 402B
Contact Info: Vice Chancellor and General Counsel (919-515-3071); Executive Assistant to the Chancellor and Secretary of the University (919-515-2191)
1.
PURPOSE
1.1. The Guidelines for Committee Assignments, Scheduling of Board and Committee
Meetings, and the Nomination Committee are non-binding and aim to provide
the Board Chair with the flexibility to ensure consistent leadership and shared
responsibilities on Board Committees.
2. MEETING SCHEDULE
2.1. The Board will meet on the North Carolina State University Campus in
Raleigh, North Carolina, for committee meetings and a full Board meeting.
2.2. The Board Chair will set the meeting dates at the spring meeting of
the Board. Meetings usually are held the third Thursday and Friday in February,
April, September, and November. A summer meeting may be held on a mutually
agreeable date.
2.3. The Committee schedule normally will be:
- 1:00 to 2:30 p.m. - Concurrent meetings of Audit, Finance and Planning Committee
and Development Committee
- 2:45 to 4:15 p.m. (or until adjournment) - Concurrent meetings of Academic
Affairs and Personnel Committee, Student and Campus Affairs Committee, and
Buildings and Property Committee.
3. COMMITTEE ASSIGNMENTS
3.1. The Board Chair will appoint half of the membership of the Board to
serve on the Audit, Finance and Planning Committee, and half on the Development Committee. The Board Chair also will assign each Trustee to serve on either the Academic
Affairs and Personnel Committee, the Student and Campus Affairs Committee,
or the Buildings and Property Committee.
3.2. All Trustees will serve on two Board Committees (excluding the Executive Committee) each year. In making assignments to Board Committees,
the Board Chair will balance Trustees' interests, expertise, and experience
on the Committees. The goal will be for a balance of new and returning Trustees
on each Committee, with a rotation of Committee leadership to provide all
Trustees the opportunity to serve on multiple Committees during a four-year
term.
3.3. The Board Chair will be an ex officio member of all standing Committees,
except the Nominating Committee.
4. NOMINATING COMMITTEE GUIDELINES
4.1. The Nominating Committee should select one or more nominees for Chair
from Board members in their second consecutive (and last) term of appointment.
4.2. Where possible, the Nominating Committee should attempt to ensure that
each nominee for Chair corresponds to the guideline of limited continuity
of leadership: a term as Chair of at least two and not more than four years.
4.3. These procedures are provided for guidance only.
4.4. The Chair shall provide each member of the Committee a copy of the
guidelines prior to the meeting at which nominees are selected.
