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Authority: Vice Chancellor for Finance and Business, Provost and Executive Vice Chancellor and Vice Chancellor for Research and Graduate Studies.

History: First Issued: February 1, 2003. Last Revised: May 10, 2006. Additional History Information

Related Policies:
NCSU POL08.00.1 - Computer Use Policy
NCSU REG08.00.2 - Computer Use Regulation
NCSU REG01.25.3 - Copyright Implementation Pursuant to Copyright Use and Ownership Policy of the University of North Carolina
NCSU RUL01.25.1 -Trademark Licensing Rules
NCSU REG04.00.5 - Use of NC State Campus for Commercial Photography, Filmmaking and Videotaping

Additional References:
Filming Contract
Trademark Licensing Website

Contact Info:
Trademark Licensing Director (919-515-2146)
Associate Vice Chancellor for Public Affairs (919-515-7373)
Special Assistant to the Provost for Copyright Administration (919-513-2045)
Office of Technology Transfer Director (919-515-7199)

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1. PURPOSE

1.1. This regulation applies to use of North Carolina State University's names, trademarks and service marks, other identifying symbols, and images, including the recording of visual images of parts of the campus, and copyrighted material.

1.2. Written permission for use of University names, marks, symbols, images and copyrighted material must be obtained except where the use is made by a University employee for official university business purposes as determined by Office of Trademark Licensing rules, or where the use is clearly allowed under University policy, regulation or rule. The Trademark Licensing Office may by rule determine what uses constitute official university business purposes.

1.3. Permission may be sought from the University offices indicated below.

2. Permission to Use University Names, Trademarks, Service Marks, Symbols, Images and Copyrighted Material

Requests to use university names, trademarks, service marks, symbols, images or copyrighted material should be directed to the following offices:

2.1 Uses Involving University Trademarks

2.1.1 Where the proposed use would identify, promote, or advertise goods or services, the request should be sent to the Trademark Licensing office. (E.g., a business wants to print one of the university's wolf images on tote bags, a private apartment complex wants to use the name "NC State Commons," a car dealer wants to advertise that it is a proud sponsor of Wolfpack Athletics, or a charitable organization wants to print brochures stating that it has been "recognized by NC State as a leader in its field."). If the proposed use is related to sponsored research, athletics or some other discrete area of the university, the Trademark Licensing office will consult with that unit before making a decision.

2.1.2 Where the proposed use would not be for promotional purposes, would not identify goods or services, the request should be directed to the Public Affairs office . (E.g., someone wants to use NC State marks to illustrate an article on trademark law. Or where the university marks are used strictly for news commentary - "NC State scientists have discovered a new process." - or factual description - "John Doe graduated from NC State in 1988".)

2.2 Commercial Filming, Video and Photography on Campus

Permission is required from the Pubic Affairs office.

2.3 Copyright

2.3.1. Requests for permission to use works other than software (text, graphics, photography, etc.) owned by NC State should be directed to the Special Assistant to the Provost for Copyright Administration . If permission requires a license generating revenues beyond direct cost recovery, the request will be referred to the Office of Technology Transfer for handling.

2.3.2. Requests for permission to use software owned by NC State should be directed to the Office of Technology Transfer. This applies regardless of whether the software use is to be licensed for a royalty or granted at no cost.