Cellular Telephone
REG 08.00.01
Authority: Vice Chancellor for Finance and Business
History: First Issued: August 1, 2001.
Additional References: Office of Information Technology Services(ITS)
Contact Info: Communication Technologies (ComTech) Director (919-515-7099)
1. Purpose:
Cellular telephony can be an effective resource for NC State University to
conduct University business when employees are away from their University
office. In general, cellular telephones (i.e., telephones connected to a commercial
cellular telephone service such as Alltel, NexTel, Verizon, or Cingular) may
be assigned to employees for whom the nature of their work requires wide mobility
and simultaneous access to the public telephone network. These situations
include providing on-call support after normal University business hours and
moving around campus working on University business.
University departments are responsible for choosing cellular telephone rate
plans that are the most economical for their department's needs and circumstances.
The department should review the monthly bills checking each individual usage
and adjust individual cellular plans to assure that the University receives
the lowest cost per minute.
2. Regulation:
2.1 Availability
Individuals who require cellular telephone service to conduct University
business must obtain approval from the dean or department head of their
section. Orders for cellular services and equipment must be placed through
the Telecommunications Services Division, Office
of Information Technology Services(ITS). Services and equipment must
be requested on the Cellular
Phone Service Request Authorization form. The form,
along with service
plans and rates, can be accessed at the Office of Information Technology Website.
The ITS contact is Grace Hargis, (919) 981-2643.
2.2 Usage
The services paid for by the University are to be used in the conduct of
University business. Non-business calls are prohibited, except in emergency
circumstances (as determined by the Department Head) or in unpreventable
instances (i.e., incoming calls for which charges will be assessed, and
the user has no ability to prevent).
2.3 Control
The employees are responsible for ensuring that all cellular calls are
business related. The departmental bookkeeper is expected to review cellular
calls on the monthly bills to ensure the appropriateness of all cell calls.
Employees are responsible for any cellular telephone assigned to them, and
will be responsible for its use and for safeguarding the instrument. Lost
or stolen instruments must be reported immediately to the vendor.
2.4 Use of Personal Cellular Service for Business
Reimbursement of the employee for cellular telephone usage for business
calls will be handled the same as making business calls away from the office.
The employee may request reimbursement monthly. A copy of the cellular bill
denoting business related calls must be submitted for reimbursement, with
personal calls blacked out for privacy. No reimbursement will be made for
the instrument, monthly fees, or the portion of "free" minutes.
Reimbursements will be submitted to the employee's bookkeeper for input
into the University's Financials System.
